Obtaining Copies of Audio Materials
Audio materials in the collections of the Library of Congress
can be reproduced only when all rights restrictions have been cleared.
These may include donors, copyright holders, record companies,
artists, radio networks, licensing organizations, unions, etc.
The Motion Picture Broadcasting and Recorded Sound Division
(M/B/RS) requires anyone wishing to obtain copies to secure
written authorization for the Library to make the reproductions
from any and all rights holders.
While M/B/RS Reference staff can
usually be of some assistance in determining what permissions
are required, the onus is on the researcher to obtain them. We
urge requestors to listen to recordings before ordering. Since
our cataloging information often derives from print sources,
not the actual recording, we cannot guarantee that our catalog
for unpublished materials reflect the tape contents in all cases.
In addition, the audio quality may vary, as it is dependent on
the fidelity and condition of the original recording.
After contacting M/B/RS reference staff to identify the specific
items to be copied, audio requestors will be referred to the Division's
Public Services Office, which serves as the business arm of the
M/B/RS Magnetic Recording Laboratory. In addition to other outreach
services, the Public Services Office operates a fee- for-service
operation for the duplication of audio and moving image materials.
If you would like to obtain audio copies of material from the
Library's collections, follow this procedure:
- Contact the Recorded Sound Reference Center at
Tel:(202)707-7833 or fax:(202)707-8464 to identify recorded
material in the Library's collections. Recorded Sound
Reference Center staff will advise you of any rights
restrictions requiring written permission before the audio
duplication can proceed, and will discuss audio formats available
for duplication (i.e. audio cassette, DAT, open reel.) Refer
to the AUDIO TRANSFER RATES and STOCK CHARGES schedule
below to review audio formats and costs.
- Your request will be forwarded to the Public Services
Office, which will mail or fax you an ORDER
FOR PHONODUPLICATION SERVICES form listing your
order and the cost. Prepayment is required based on the
cost estimate and the customer is liable for additional
charges should any be incurred.
- Complete the Order Form and return it along with your payment
by check made out to Library of Congress, M/B/RS
Division or money order in U.S. dollars and permissions
document (if applicable) to the address below.
Library of Congress
Motion Picture, Broadcasting, and Recorded Sound Division
Public Services Office
101 Independence Avenue, SE
Washington, DC 20540-4690
(Note: International orders require prepayment by check
drawn on a U.S. bank or International Money Order in U.S.
Phonocopies are made only when the prepaid fee, signed order form,
and permissions document (if applicable) are received by the Public
Services Office. For Standard Service, please allow 4 to 6 weeks
for delivery from the date that your payment is received by the
Public Services Office. Shipping costs must be paid by the customer.
(If you have a Fedex, DHL, UPS, or other courier account, you may
include your account number on the Order Form and waive the shipping
charge noted in the cost estimate.)
If you have any questions specifically regarding costs and ordering
procedures, please contact the Public
Services Office at Tel:(202) 707-7197.
Effective March 1, 2007
All audio copies are made in the Library's Recording Laboratory.
Hourly rates are as follows.
| Standard Duplication Rate
| Minimum Charge: 30 minutes (with 15 minute increments thereafter)
| Simultaneous Cassette Dubs
|| $8/hr (plus tape stock)
|Time to burn a CD-R
|Surcharge for litigation orders
| 10-inch open reel
| R-DAT Cassette (120-minutes)
| R-DAT Cassette (60-minutes)
| R-DAT Cassette (30-minutes)
| C-90 Cassette
| C-60 Cassette
| C-30 Cassette
| 3/4" Digital (75 minutes)
| 3/4" Digital (60 minutes)
| CD Recordable (see audio transfer rates above)
*Please note: the longevity of a recordable CD
can be shortened by mishandling, labeling, or writing on the disc's
surface. In addition, environmental factors including, but not
and humidity may decrease the life span of recordable CD's.
for recordable CD's change frequently, and in the absence of an
industry standard, there is no guarantee on the lifespan of the
CD-R's produced for customers.