Service units, divisions, and offices within the Library have submitted the information in this briefing document for the attention and use of Library of Congress staff who will attend the American Library Association (ALA) 2014 Midwinter Meeting in Philadelphia, Pa., Jan. 24-28, 2014. The document covers initiatives undertaken at the Library of Congress since the ALA 2013 Annual Conference in Chicago, Ill., in June 2013. This document will be updated regularly until the close of the Midwinter Meeting. Information in the printed document is valid as of January 14, 2014.

Library of Congress Exhibit Booth

The Library of Congress Exhibit Booth is no. 925 in the Pennsylvania Convention Center.  The Library of Congress’s booth manager is Isabella Marqués de Castilla.

Exhibit hours are (view schedule of presentations):

  • Friday, January 24: 5:30-7:00 pm; ribbon-cutting and opening reception
  • Saturday, January 25: 9:00 am - 5:00 pm
  • Sunday, January 26: 9:00 am - 5:00 pm
  • Monday, January 27: 9:00 am - 2:00 pm

Library staff making presentations in the booth theater include Judith Cannan, Blane K. Dessy, Yvonne Dooley, Jeanne Drewes, Kevin Ford, Paul Frank, Linda Geisler, Patricia Hayward, Guy Lamolinara, Everette Larson, Cheryl Lederle-Ensign, Laverne Page, Regina Romano Reynolds, John Saint Amour, Donna Scanlon, Roberta I. Shaffer, Dawn Stitzel, Mark Sweeney, David Taylor, MaryBeth Wise, Tak-Yee (Tammy) Wong, and Min Zhang.  Information technology support will be provided by Thomas Odom and Rodney McKinley.

Associate Librarian for Library Services Roberta I. Shaffer will speak at the booth theater on “Building the Center of Knowledge at the Library of Congress: Collaborations with Colleagues are the Keys to Our Success” on both Saturday and Sunday, Jan. 25 and 26, at 1:00 pm. On Sunday, her presentation will be followed by “The State of Digital Preservation,” a special group presentation by all ten of the Library’s 2014 National Digital Stewardship Residents: Julia Blase; Heidi Dowding; Maureen Harlow; Jaime McCurry; Lee Nilsson; Margo Padilla; Emily Reynolds; Molly Schwartz; Erica Titkemeyer; and Lauren Work.

A complete schedule of booth theater presentations is available on this Web site. In addition, demonstrations of Cataloging Distribution Service products are available on a walk-in basis.

Promotions at the booth. A pocket-size Library of Congress Classification reference brochure and a large, handsome poster of the same are available free to booth visitors while supplies last.  Also available to all visitors: two attractive bookmarks, one listing all LC Classification schedules and one advertising free 30-day trials of Classification Web and Cataloger’s Desktop, the Web-based subscription services available from the Library’s Cataloging Distribution Service.

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Copyright Law Review

Register of Copyrights Maria A. Pallante called for review of the U.S. copyright law in her delivery of the Manges Lecture at Columbia Law School on March 4, 2013, and in testimony on March 20, 2013, before the House Judiciary Committee’s Subcommittee on Courts, Intellectual Property, and the Internet. On April 24, 2013, Rep. Bob Goodlatte (R-VA), chair of the Judiciary Committee, announced a plan to undertake a comprehensive review of the law in a speech at the Library of Congress celebrating World Intellectual Property Day.

House Judiciary Committee Hearings

The House Judiciary Committee’s Subcommittee on Courts, Intellectual Property, and the Internet conducted hearings on May 16, July 25, Aug. 1, Sept. 18,  and Nov. 19, 2013, and on  Jan. 14, 2014. The hearings explored issues related to review of the copyright law.

The May 16 hearing was titled “A Case Study for Consensus Building: The Copyright Principles Project.” The project brought together copyright lawyers from firms, industry, and academia to exchange ideas about aspects of U.S. copyright law in need of revision. Five project participants testified at the hearing about ways stakeholders with different perspectives can work collaboratively and respectfully with one another.

The July 25 hearing explored the role of copyrights in U.S. innovation. “The Framers firmly believed that granting authors exclusive rights would establish the incentive for them to innovate; they believed that this financial incentive was necessary to ‘promote the progress of science and useful arts.’ And they were right,” Rep. Goodlatte noted in a written statement. “However, from time to time, it is important to stop and listen to what our nation’s creators have to say about whether the incentives are still working to encourage innovation. This Committee’s review of U.S. copyright laws provides the perfect opportunity to do just that.”

Goodlatte’s full statement and prepared remarks by witnesses are available at URL <http://judiciary.house.gov/index.cfm/2013/7/innovation-in-america-the-role-of-copyrights-0>.

The Aug. 1 hearing addressed the role of technology in innovation. Innovation by the technology sector “touches numerous areas of our society from how the blind access the printed word, how businesses connect with customers, and even how American students learn about science and technology in school,” Rep. Goodlatte stated. For his complete statement and prepared remarks by witnesses, go to URL <http://judiciary.house.gov/index.cfm/2013/8/innovation-in-america-the-role-of-technology-0>.

The Sept. 18 hearing considered the role of voluntary agreements in the U.S. intellectual property system. “Voluntary agreements are a new dynamic in copyright licensing to [address] rapidly changing technology. Policymakers should consider whether future agreements can be enhanced by reforms to our copyright laws,” commented Rep. Howard Coble, chair of the Subcommittee on Courts, Intellectual Property, and the Internet, in a statement released with Rep. Goodlatte in advance of the hearing, available at URL <http://judiciary.house.gov/index.cfm/2013/9/subcommittee-to-hold-hearing-on-voluntary-agreements>.

For prepared remarks by witnesses, visit URL <http://judiciary.house.gov/index.cfm/2013/9/the-role-of-voluntary-agreements-in-the-u-s-intellectual-property-system>

The Nov. 19 hearing explored business models for delivering content in the digital age, and the Jan. 14 hearing focused on the scope of copyright protection. Prepared remarks by witnesses are available at URL <http://judiciary.house.gov/index.cfm/2013/11/the-rise-of-innovative-business-models-content-delivery-methods-in-the-digital-age>.

The Committee on the Judiciary has announced that upcoming hearings will focus on the scope of fair use and the notice and takedown provisions of the law. Subsequently, the committee will proceed in roughly numerical order through the sections of the Copyright Act.

Webcasts of all the hearings are available on the website of the Committee on the Judiciary.

Office Operations

Jacqueline C. Charlesworth, formerly senior counsel to the Register of Copyrights, was appointed general counsel and Associate Register of Copyrights in July 2013.

William Roberts, formerly a judge for the Copyright Royalty Board, was appointed senior counsel to the Register of Copyrights in May 2013.
The Register of Copyrights announced the creation of two new fellowship programs on Sept. 5, 2013. The Barbara A. Ringer Copyright Honors Program is for developing lawyers; the Abraham L. Kaminstein Scholar-in-Residence Program is for established scholars.

The Ringer Honors Program offers paid fellowships for recent law school graduates and other attorneys in the early stages of their careers. Ringer was the eighth Register of Copyrights, serving from 1973 to 1980. Candidates must have a strong interest in copyright law and a demonstrated record of achievement in law school or in practice. The program complements the Copyright Office’s existing law clerk program, whereby law students and recent graduates spend a semester or summer volunteering in one of the Office’s legal divisions, often for academic credit.

The Abraham L. Kaminstein Scholar in Residence Program allows the Register to bring leading academics to the Copyright Office to work on mutually beneficial projects for a sustained period. Kaminstein was Register of Copyrights from 1960 to 1971. Robert Brauneis will serve as the first Kaminstein Scholar. Brauneis is a professor of law at George Washington University and the author of numerous books and articles on copyright law. He will be in residence at the Office during the 2013-2014 academic year.

New Copyright appplication filing option
The Office amended its regulations on an interim basis in June 2013 to establish a new registration option called the “single application.” The Office did so to provide an additional option for individual author claimants who use the Office’s online registration system to register a single work that is not a work made for hire. Administratively, single applications are simple to process and may make copyright registration more attractive to individual authors of single works.

Priorities and Policy

The Office recently submitted reports to Congress about small copyright claims, copyright fees, and a resale royalty right. In addition, the Office sponsored two public copyright education lectures.

Copyright small claims report
The Copyright Office released findings on Sept. 30, 2013, of a two-year study on copyright small claims. The report documents the significant costs and other challenges in the current federal system of addressing copyright claims that have a relatively low economic value, and it recommends the establishment of an alternative voluntary system of adjudication to be housed within the Copyright Office. The system would focus on infringement cases valued at no more than $30,000 in damages. In a letter to the House Judiciary Committee, which requested the report, the Register thanked the many stakeholders who participated in the Office’s public process and noted the particularly acute impact of small claims issues with respect to individual creators. At the same time, she underscored that “alleged infringers must be allowed to defend themselves vigorously.”

Resale royalty report
The Office released a congressionally mandated report on December 13, 2013, on the effect that a federal resale royalty right in the United States might have on visual artists and those who create, license, sell, exhibit, disseminate, and preserve works of visual art. A resale royalty right would grant to visual artists a royalty when their original artworks are resold, often at significantly higher prices than in initial sales. The Office published a report on the same subject in 1992. At that time, the Office concluded that there were not sufficient copyright policy and economic justifications to implement a resale royalty right, but suggested additional review if resale royalty rights were ever extended across Europe. Some 70 countries have now enacted resale royalty provisions in their laws, more than 30 of them since 1992, including the United Kingdom, one of the world’s most significant art markets. In its December 2013 report, the Office concluded that certain visual artists may operate at a disadvantage under the copyright law relative to authors of other types of creative works. Contrary to its 1992 findings, the Office therefore now supports further congressional exploration of a resale royalty right.

Public outreach and Copyright education
The Register of Copyrights initiated a lecture series in 2011 titled “Copyright Matters.” On July 29, 2013, the Office hosted “Copyright Conversations with the United Kingdom.” Participants included John Alty, chief executive officer and comptroller general of the Intellectual Property Office of the United Kingdom, accompanied by senior colleagues, and the Register of Copyrights and senior Copyright Office staff. The group discussed copyright policy issues facing the United Kingdom and the U.S., including recent efforts in both countries to update the copyright legal system for the digital age. On December 4, 2013 the Office hosted “Copyright Litigation: The Year in Review, ” with copyright lawyers Robert Clarida and Thomas Kjellberg.

Priorities and Policy

The Office recently submitted reports to Congress about small copyright claims, copyright fees, and a resale royalty right. In addition, the Office sponsored two public copyright education lectures.

Copyright small claims report
The Copyright Office released findings on Sept. 30, 2013, of a two-year study on copyright small claims. The report documents the significant costs and other challenges in the current federal system of addressing copyright claims that have a relatively low economic value, and it recommends the establishment of an alternative voluntary system of adjudication to be housed within the Copyright Office. The system would focus on infringement cases valued at no more than $30,000 in damages. In a letter to the House Judiciary Committee, which requested the report, the Register thanked the many stakeholders who participated in the Office’s public process and noted the particularly acute impact of small claims issues with respect to individual creators. At the same time, she underscored that “alleged infringers must be allowed to defend themselves vigorously.”

Resale royalty report
The Office released a congressionally mandated report on December 13, 2013, on the effect that a federal resale royalty right in the United States might have on visual artists and those who create, license, sell, exhibit, disseminate, and preserve works of visual art. A resale royalty right would grant to visual artists a royalty when their original artworks are resold, often at significantly higher prices than in initial sales. The Office published a report on the same subject in 1992. At that time, the Office concluded that there were not sufficient copyright policy and economic justifications to implement a resale royalty right, but suggested additional review if resale royalty rights were ever extended across Europe. Some 70 countries have now enacted resale royalty provisions in their laws, more than 30 of them since 1992, including the United Kingdom, one of the world’s most significant art markets. In its December 2013 report, the Office concluded that certain visual artists may operate at a disadvantage under the copyright law relative to authors of other types of creative works. Contrary to its 1992 findings, the Office therefore now supports further congressional exploration of a resale royalty right.

Public outreach and Copyright education
The Register of Copyrights initiated a lecture series in 2011 titled “Copyright Matters.” On July 29, 2013, the Office hosted “Copyright Conversations with the United Kingdom.” Participants included John Alty, chief executive officer and comptroller general of the Intellectual Property Office of the United Kingdom, accompanied by senior colleagues, and the Register of Copyrights and senior Copyright Office staff. The group discussed copyright policy issues facing the United Kingdom and the U.S., including recent efforts in both countries to update the copyright legal system for the digital age. On December 4, 2013 the Office hosted “Copyright Litigation: The Year in Review, ” with copyright lawyers Robert Clarida and Thomas Kjellberg.

Trade and Foreign Relations

The Copyright Office participated in the U.S. delegation to a World Intellectual Property Organization (WIPO) diplomatic conference in June 2013 that resulted in a new international copyright treaty. Earlier in the year, Office staff contributed to an annual review of global intellectual property protection by the Office of the U.S. Trade Representative.

New International Copyright Treaty
Representatives of WIPO member states signed a treaty in Marrakesh, Morocco, on June 27 to increase access to books and other printed materials by those who are blind, visually impaired, or otherwise print-disabled. Millions of people worldwide are expected to benefit.
Karyn Temple Claggett, Associate Register for Policy and International Affairs, served on the U.S. delegation to the diplomatic conference and was present at the signing of the “Marrakesh Treaty to Facilitate Access to Published Works for Persons Who Are Blind, Visually Impaired, or Otherwise Print Disabled,” as the treaty is formally named. Signatory countries must adopt exceptions in their copyright laws to permit the making and domestic and international distribution of copies of copyrighted works in accessible formats, such as “talking” or audio books.

In the years leading up to the treaty’s conclusion, the Copyright Office consulted with stakeholders and collaborated with other organizations and agencies to address business and legal challenges involved in producing and distributing copyrighted materials in accessible formats. With the U.S. Patent and Trademark Office (PTO), the Copyright Office invited public comments on relevant topics in 2009. In 2010, the Office hosted a weeklong international forum with WIPO to explore issues of concern.

Justin Hughes and Shira Perlmutter of PTO led the U.S. delegation. Legal experts from the Institute of Museum and Library Services; the U.S. departments of Education, Justice, and State; and the Office of the U.S. Trade Representative joined Copyright Office and PTO staff on the delegation.

Annual review of global IP rights
Again this year, Copyright Office legal staff assessed intellectual property rights protection among U.S. trading partners for an annual report published by the Office of the U.S. Trade Representative (USTR). Attorneys in the Office of Policy and International Affairs, Copyright Office, reviewed public comments, analyzed foreign copyright legislation, participated in interagency consultations, and carried out other duties related to the Special 301 Report, published May 1, 2013. Following an analysis of evidence gathered, the USTR designates certain countries as having inadequate or ineffective protection for intellectual property. Ukraine tops the list as a “priority foreign country,” and a trade investigation has been initiated. Ten other countries appear on the “priority watch list,” and 30 are on the “watch list.” The report is at URL <http://www.ustr.gov/about-us/press-office/reports-and-publications/2013/2013-special-301-report>.

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OFFICE OF THE LIBRARIAN / CONGRESSIONAL RELATIONS OFFICE (CRO)

Library Appropriations

Before the partial government shutdown of Oct. 1-16, 2013, both the House Appropriations Legislative Branch Subcommittee and the Senate Appropriations Committee had moved their respective bills to fund the Legislative Branch. Neither bill advanced to the floor. Instead, Congress passed a series of short-term Continuing Resolutions to fund all or various parts of the federal government and, in December 2013, a bipartisan Budget Act that sets top-level budget amounts for both fiscal 2014 and 2015. The fiscal 2014 level is midway between the House-supported 2013 post-sequestration level and the Senate-supported levels that would have used pre-sequestered levels as the baseline. Once budget levels are allocated among the appropriations subcommittees, appropriators will release an omnibus fiscal 2014 appropriations bill to be taken up and passed before Jan. 15, 2014, when the last Continuing Resolution expires. If that deadline is not met, Congress will likely pass another short-term extension of the fiscal 2013 budget.  On Jan. 15 the House passed the bill; the Senate was expected to pass the bill later in the week. The adoption of the Budget Act means that there will not be an automatic additional sequestration in 2014 in nondefense discretionary spending, and reduces the likelihood of agency furloughs.

For purposes of comparison, the House Committee on Appropriations would have provided the Library with a net appropriation of $557.8 million, nearly identical to the level provided for fiscal 2013, taking into account the budget sequester imposed in January 2013; this compares with the Senate-recommended net appropriation of $600.9 million, which used as a starting point the non-sequestered level from fiscal 2013. The final number for fiscal 2014 will likely be near the midpoint between the two.

In addition, some of the provisions with budgetary impacts included in the Bipartisan Budget Act will be revisited (there have already been over a dozen bills introduced to repeal an agreed-upon reduction to cost-of-living increases to certain retired veterans) that may require additional adjustments in discretionary spending elsewhere. The fiscal 2015 budget deal provides another $20 billion overall above the fiscal 2014 level.
Included in an agreement between the White House and the Congressional budget negotiators was a 1 percent increase in federal employee pay, the first since January 2010.

Changes in Key Committee Membership

House
The House Appropriations Subcommittee on the Legislative Branch is now chaired by Rep. Tom Cole (R-OK), replacing Rep. Rodney Alexander (R-LA) who resigned to head the Louisiana State Department of Veterans Affairs. The Joint Committee on the Library of Congress (JCL) also replaced outgoing Rep. Rodney Alexander with Rep. Tom Cole, filling the JCL spot reserved for the Appropriations Subcommittee chair.

Senate
After the Senate Legislative Branch Appropriations Subcommittee held its hearings, Sen. Jeff Merkeley (D-OR) moved off the Senate Legislative Branch Subcommittee and Sen. Chris Coons (D-DE) was added.

Library Events Attended by Congress

The Library has hosted a new series of highly successful Congressional Dialogues on Great American Presidents for Members of Congress; over 60 Members of the House and Senate attended the George Washington discussion on June 18, 2013, and even larger turnouts attended the Thomas Jefferson event on July 16 and the discussion of Abraham Lincoln on November 13. The next scheduled event is a discussion of John Adams on February 11, 2014 with author David McCullough.

CRO invited Members and Staff to enjoy an “after hours” event to visit the Civil War exhibit with our knowledgeable curators, and especially enjoy seeing the Nicolay copy of the Gettysburg Address, the Buell Map and other treasures before the exhibit was scheduled to close on Jan. 11, 2014. The event, postponed due to weather, was rescheduled for Jan. 8, and more than 500 Hill staff and 12 Members of Congress attended.

Legislative Branch Information Transparency

The House’s Bulk Download Task Force, co-chaired by Robert Reeves, Deputy House Clerk, and Chuck Turner of the Legislative Branch Appropriations Subcommittee staff, held its first meeting in the fall of 2012 and continued to meet throughout in 2013 to continue discussing how to better create and share legislative information among Hill offices and make it available to the public. The Task Force Report submitted to the Appropriations Subcommittee in calendar 2012 was published as part of the Subcommittee hearings, and the Task Force submitted a 6-month update to the Subcommittee in June 2013.

The Library has been a key contributor to Task Force initiatives, including designing and administering two legislative data challenges, which have gone live on the General Services Administration crowd-sourcing web site, Challenge.gov. On December 19, 2013, the Library announced the winner of the first data challenge. This challenge invited participants to create XML versions of US bill text using the Akoma Ntoso standard. The second challenge, data mapping U.S. and U.K legislative data from XML to the Akoma Ntoso schema, closed on December 31, 2013.

The Bulk Data Task Force has indicated it will hold another meeting with representatives from outside groups in February 2014. The Task Force will be submitting a 6-month activities report in January 2014 to the House Legislative Branch Appropriations Subcommittee.

Federal Information Policy

Keeping America Informed in a Post-Print World: Government Printing Office Oversight Hearing
The National Academy of Public Administration (NAPA) was directed by Congress [P.L. 112-74, the fiscal 2012 Appropriations Act for the Legislative Branch] to examine GPO’s business model for printing and dissemination, examine the feasibility of GPO continuing as it has in the past, and explore cost-saving alternatives. NAPA’s report was submitted in January 2013. The Committee on House Administration held a hearing on December 4, 2013 to further explore GPO’s services and business model.

In her opening statement, Chairman Candice Miller (R-MI) said the NAPA report concluded that all facets of GPO need to be re-aligned, because based on NAPA’s projections, GPO will run out of funds by 2020.  Simply maintaining GPO’s office on North Capitol St.in Washington takes up one-third of its annual budget. GPO has made great progress in reducing ink-on-paper copies of Congressional documents, and she also noted other recent achievements, which include the Congressional Record App and the CONAN App, done in concert with the Library of Congress.
Public Printer Davita Vance-Cooks, the only witness, gave an overview of GPO’s shift from print to digital. Referring to GPO as a “content-centric” operation, she stressed that its role and mission were affirmed by the NAPA report, but the report has been superseded in several respects, particularly with regard to the revolving fund projections. Both Chairman Miller and Ranking Member Robert Brady (D-PA) agreed to work with Ms. Vance-Cooks on amending the authorizing statute to change GPO’s name, possibly to the Government Publishing Office, although Chairman Miller favors a more drastic change. Committee members also agreed to work with GPO to assess a possible merger of its security force with the U.S. Capitol Police. Chairman Miller urged GPO to be more aggressive about leasing space in its North Capitol St. facilities.

Access to Federally Funded Scientific Research
In November 2013, Rep. Larry Bucshon (R-IN), Chairman of the Subcommittee on Research and Technology of the House Committee on Science, Space and Technology, circulated a discussion draft of legislation relating to federal support of science and innovation. A coalition of libraries and advocacy organizations sent a letter suggesting that certain portions of the draft bill would “severely undercut the ability of federal science agencies to implement meaningful policies to ensure that all members of the public receive timely, equitable, online access to articles and data reporting on the results of research” funded by tax dollars. Among other things, Sec. 302 of the draft bill would allow free access to articles reporting on federally funded research to be embargoed for two years or more.

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LAW LIBRARY OF CONGRESS

Janice Hyde was named director of Global Legal Collections, effective Nov. 17.

Transition from THOMAS to Congress.gov

After working throughout 2013 to add content to Congress.gov (such as the Congressional Record in January and Committee Reports in June), the main URLS for THOMAS ( http://www.thomas.gov, http://thomas.gov and http://thomas.loc.gov ) were redirected to Congress.gov ( http://beta.congress.gov ). THOMAS remains fully operational and available at the following URL <http://thomas.loc.gov/home/thomas.php>.

These changes will remain in effect until  late 2014, when the transition is completed and THOMAS is scheduled to be retired.

In December bill summary and status (BSS) data for the  93rd-102nd Congresses for bills and for the 97th-102nd Congresses for amendments was added.  The Legislation Collection on Congress.gov now dates from 1973 forward.

The new Congress.gov is intended to eventually replace both THOMAS and LIS. For a complete list of releases and release features delivered during this timeframe, please visit: http://beta.congress.gov/about/enhancements. In December 2013 this new Congress.gov web site was named one of GovLoop's Most Innovative Programs of 2013 (See URL: <http://www.govloop.com/profiles/blogs/20-innovations-that-mattered-in-2013-did-your-agency-make-the-lis>).

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LIBRARY SERVICES

Personnel Changes

Michael Handy, deputy associate librarian for programs, retired Sept. 30.

Blane Dessy was appointed deputy associate librarian for planning and project management, effective Nov. 3.  He was most recently executive director of FEDLINK. Kathryn Mendenhall, director for Partnerships and Outreach Programs, is acting executive director of FEDLINK, which is part of the POP Directorate.

Staff Honors

Joan Biella, a senior cataloging specialist who retired in July 2013, received the David H. Partington Award from the Middle East Librarians Association.

Carl Haber, a physicist at the Lawrence Berkeley National Laboratory, received a MacArthur Fellowship in September in recognition of his work with the Library on IRENE, technology that uses digital imaging to extract sound from previously unplayable historic recordings.

Adrienne Lundgren, preservation specialist, Conservation Division, was named the 2013 Kluge Staff Fellow at the John W. Kluge Center, Office of Scholarly Programs.

Center of Knowledge

The Library continues its multi-faceted plan to become a new-generation, knowledge-based institution representing the Center of Knowledge for the 21st Century. This effort will take a high-level approach not only to the Bibliographic Framework Transition, but also to a number of other efforts, including developing staff as knowledge navigators, ingesting and converting digital resources (including data sets, social media and all manner of other non-traditional sources), and enhancing and expanding participation in multi-partner, global programs. By developing staff as knowledge navigators, combined with human-capital planning and new approaches to the use of physical space and management of physical collections, the Library plans to strategically serve onsite and virtual researchers equally. The Library aims to emerge as an institution that readily anticipates and educates all about imperatives for authority, authenticity, and comprehensiveness in the research process.  The Center for Knowledge will be a place where the possibilities of future innovation and breakthroughs will occur through the discovery of the past, and where expert staff will manage existing collections and build new ones, all in an environment that promotes peer learning and formal and informal knowledge sharing.

Collection Development

Acquisitions Budget and Serials Cancellation Project

The Library’s GENPAC budget, under which acquisitions for all Library collections (except those of the Law Library) are made, has seen a three-year total decrease of $2.45 million, or 15 per cent, as shown below:

  • Fiscal 2011 - $16.20 million funding
  • Fiscal 2012 - $14.51 million funding
  • Fiscal 2013 - $13.75 million funding

To stay within the fiscal 2013 funding amount, firm order allocations were reduced by $473,000 (21.2 per cent), and approval plan allocations were reduced $695,382 (17.8 per cent). At the same time, continuations allocations were increased by $525,000 to keep pace with increases in subscription costs.

In anticipation of a continuing stressed GENPAC budget in fiscal 2014, all affected recommending divisions/areas were asked in spring 2013 to identify twenty per cent of their GENPAC subscriptions for cancellation. The resulting subscription cancellations will reduce GENPAC costs in fiscal 2014. Over 3,600 subscriptions were cancelled, resulting in an estimated fiscal 2014 cost avoidance of $513,000.

Change in Additional Service Copies Practice

The Library’s classified collection of over 23 million volumes of printed books, serials and other materials includes approximately two million additional service copies of monographs. Such extra copies have continued to be added to the collection at a significant rate, with over 63,000 being processed during fiscal 2012.  Most of these titles are American imprints that are received at no cost via the Copyright Office, the Cataloging in Publication Program or as gifts.

Historically, there have been valid reasons for keeping two copies of American titles. However, the Library has faced unprecedented budgetary challenges in recent years, resulting in collections storage and staff resource issues.  Multiple copies of the same title have been added in the past with the primary purpose of ensuring that user demand can be satisfied to the greatest extent possible.  Given the size and breadth of the Library’s collections, however, in reality only a small percentage of these multiple copies are actually needed.

In view of these facts, the Librarian of Congress has approved a number of related recommendations to be implemented in the coming months. For the general collections, only one copy of most new printed books will now be processed and retained. Any duplicate copies that are received will be forwarded for use in the Library’s Duplicate Materials Exchange r Surplus Books programs. If it turns out that a second copy of a title is needed, it will be purchased. In consultation with the Congressional Research Service and other internal experts, certain priority subject areas will be exempted from the single-copy practice.  The Librarian has also given approval to remove existing additional service copies that are already in the collections. 

The 63,000 additional service copies that were added to the collections in fiscal 2012 alone required nearly a linear mile of shelf space. By slowing to a trickle the future addition of extra copies to the collections, the Library will avoid some of the stresses on overcrowded stack space. Also, as existing additional service copies are removed from the collections, space will be liberated in the stacks. On the financial side, up-front processing costs for new additional service copies will be reduced.  Additionally, as extra retrospective copies are removed from the collections, the ongoing financial obligation for storing these materials will be decreased. 

E-Deposit

The eDeposit program has proven successful in enabling the Library of Congress to request, receive, ingest and process electronic serials from a wide range of publishers subject to the U.S. Copyright Law. The Library has currently accessioned more than 3,400 individual issues from 229 online journals. This content is being received from publishers, both small and multinational, academic institutions and professional organizations, and it arrives at the Library several times a month. The Library is working with publishers to increase the number of journals collected and expects to increase the number of e-serials it receives fourfold in the coming months. The Library is also engaging with aggregators, normalizers and archiving services to act as agents of deposit, providing publishers an alternate means of deposit with many benefits to both them and the Library.

Recommending Officers training

A significant, long-term need has been a training program for the Library’s approximately 200 collection development specialists, or Recommending Officers (ROs), who are scattered among numerous divisions and units. Standardized training for all ROs has not been conducted for decades. Preparations have now been made for just such a program, beginning with a basic overview session.

Roberta I Shaffer, the Associate Librarian for Library Services (ALLS) and the Law Librarian of Congress, David Mao, agreed that the basic training would be mandatory for all ROs. In addition, ALLS decided that acquisitions librarians in the Acquisitions and Bibliographic Access Directorate should participate in the training, with a goal of fostering more effective communication and working relationships between them and the ROs.

Three identical full-day sessions are scheduled for Jan. 14, 16, and 28, 2014.  One of the sessions will be videotaped and posted on the Library’s staff intranet so that ROs in offsite locations, including the six Overseas Offices, can take advantage of this training. Going forward, the Collection Development Office plans to offer shorter, focused information/training sessions on various topics.

Web archiving

In recognition of the fact that the Library’s web archiving program had matured and was in need of a strategic direction, the Collection Development Officer led an effort to review the program’s history, describe its current operations/policies and formalize its mission. A primary decision that was agreed to by the Library’s Web Archiving Management Oversight Committee (MOC) and the Collections Policy Committee (CPC) was that a collection-based approach to web archiving should be continued. However, there was consensus that it is necessary to also continue a “single sites” capability to allow for the collecting of representative sites in a variety of subject areas.

The following mission statement for web archiving was approved by both of those groups.
The Library of Congress will acquire through web harvesting selected web sites and their multi-format contents for use by the U.S. Congress, researchers, and the general public. The Library will define the attributes for selection, preserve the web content that reflects the original user experience and provide access to archived copies of the harvested material. The sites of Legislative Branch agencies, U.S. House and Senate offices and committees, and U.S. national election campaigns will be acquired comprehensively. For other categories of web sites, only representative sites will be chosen.

National Book Festival

The 14th annual Library of Congress National Book Festival will be held in the Washington Convention Center, Saturday, August 30, 2014. The one-day free event will be open to the public until 10:00 PM. The 2014 Festival will be made possible through the support of National Book Festival Board Co-Chair David M. Rubenstein and many other generous supporters.

Bibliographic Framework Initiative (BIBFRAME)

The Library of Congress published on the web in November 2012 a high level model for the New Bibliolgraphic Framework, Bibliographic Framework as a Web of Data: Linked Data Model and Supporting Services. <http://www.loc.gov/bibframe/pdf/marcld-report-11-21-2012.pdf [PDF, 2.7MB]>.  A major focus of BFI is an effective migration plan for the community to make a transition from MARC to a new framework based on a Linked Data (LD) model, while retaining as much as possible the robust and beneficial aspects of our library environment. 

After an active year of experimentation with the high level model published by the Library in November 2012 and working with a group of “Early Experimenters” (George Washington University, National Library of Medicine, Princeton University, OCLC, British Library, and Deutsche Nationalbibliothek, in addition to LC), a new phase of the project has begun. This phase, scheduled to last a year, is for test implementation by organizations in the community. The testers will use the vocabulary that is published on the BIBFRAME site and experiment with the model against various environments, exchanging issues and information.  This group will be open to all who show that they are actually engaging in test implementations. 

The Library continues to maintain the BIBFRAME electronic discussion list; subscribe from the web site at URL <http://www.loc.gov/bibframe/>.

The Library of Congress New Bibliographic Framework Update Forum will take place in Philadelphia on Sunday, Jan. 26, 2014 (10:30am-12:00pm, in the Pennsylvania Convention Center, Room 114 Auditorium-Lecture Hall).

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ACQUISITIONS and BIBLIOGRAPHIC ACCESS (ABA)

Personnel Changes

Allene Hayes retired as chief of the US/Anglo Division on Sept. 30, 2013.  Section heads within USAN are performing acting chief’s duties on a rotational basis.

Tom Yee retired on Jan. 3, 2014, as acting chief of the Asian and Middle Eastern Division (ASME) and acting chief of the Policy and Standards Division (PSD). Angela Kinney, chief of the African, Latin American, and Western European Division (ALAWE), is also serving as acting chief of ASME until the chief’s position can be permanently filled. Beacher Wiggins, director for ABA, is also acting chief of PSD. Judith Cannan, chief of the Cooperative and Instructional Programs Division (COIN), is also acting section head of the Data Integrity Section within PSD. Karl Debus-López, chief of the US Programs, Law and Literature Division (USPRLL) continues to serve also as acting Cataloging in Publication Program manager and acting chief of the US Arts, Sciences, and Humanities Division (USASH).

The Library has authorized filling three chiefs’ positions within ABA. The application period for the chief of the US/Anglo Division closed Jan. 13, 2014. The vacancy announcement for the ASME chief is to be issued by the end of January. The position of chief of USASH will be filled after the position description is developed. Applications for all three positions will be limited to employees of the Library Services service unit.
Ron Goudreau, PSD Data Integrity Section head, retired Sept. 30, 2013. Elvirita Gildea, head of the Southeast Asia/South Asia Section, ASME, and Sook Hee Weidman, head of the Northeast Asia Section in ASME, retired on Jan. 3, 2014. John Levy, automated operations coordinator in USASH, retired Dec. 31, 2013, after 43 years of federal government service including 38 years at the Library of Congress. Senior descriptive cataloging specialist Joan Biella retired from the Israel and Judaica Section of ASME on July 15, 2013. The Middle East Librarians Association (MELA), of which she is a former president, honored Biella with the 2013 David H. Partington Award.

William P. Tuchrello, the Library’s field director for Southeast Asia based in Jakarta, Indonesia, has announced his plans to retire at the end of February 2014. Carol Mitchell has been named Field Director for the Jakarta Office. Pamela Howard-Regundin, currently director of the Library’s office in Nairobi, Kenya, will succeed Mitchell as director of the Library’s office in Islamabad, Pakistan.  The Library hopes to fill the resulting vacancy in the Nairobi Office this year.    

Cataloging Distribution Service

Cataloging in Publication (CIP) Program

Karl Debus-López, Chief of the U.S. Programs, Law, and Literature Division is responsible for the Cataloging in Publication (CIP) Program. Mr. Debus-López will not be attending ALA Midwinter; however, Camilla Williams, CIP Program Specialist, will be at the conference.  The CIP Program celebrated its forty-second anniversary in 2013. As of the end of fiscal 2013, the CIP Program had produced pre-publication metadata for 1,676,908 titles from major trade, university, scholarly, association, and other publishers in the U.S. In fiscal 2013 CIP data was provided to publishers for 50,962 titles, an increase of 3 percent from fiscal 2012. A total of 5,201 U.S. publishers currently participate in the Cataloging in Publication Program. In fiscal 2013 the total number of volumes received at the Library of Congress through the overall CIP Program, which includes both the Cataloging in Publication and Preassigned Control Number (PCN) programs, increased slightly by 1 percent from fiscal 2012 to 105,232 with an estimated value to the Library of Congress of $9,226,742.

The CIP Program continues to work closely with U.S. publishers to effectively use their metadata as a source of data for the preliminary cataloging created by the Library of Congress.  In fiscal 2013 all catalogers that work with ECIPs were trained in use of the ONIX (publisher-supplied metadata) to MARC converter to reduce the amount of time spent at LC on cataloging new titles.

A small group of experts from the Library of Congress and external partners representing school, public, and academic libraries has been convened to review the CIP Data Block that the publisher includes in print and electronic titles.   The Group is determining whether any changes need to be made to the data elements of the CIP Data Block in light of the implementation of RDA and the expansion of the CIP Program to include electronic books.   They are currently working on a survey that will be shared with impacted constituents.   If you have any questions about the work of this group you can contact Karl Debus-Lopez, Chief of the U.S. Programs, Law, and Literature Division at the Library of Congress at kdeb@loc.gov.

CIP E-Book Program

The CIP E-Book Program, which was launched in August 2012, continued to grow.  In fiscal 2013 ABA catalogers increased the number of e-books for which metadata was created by 91 percent to 1,908 e-books. As is the case with print books, publishers have agreed to send the Library of Congress copies of their electronic books in exchange for the metadata. The number of publishers participating in the ECIP E-Book Program increased by 240 percent in fiscal 2013. As of January 2014, metadata has been created for 3,345 e-books and 116 publishers now participate in the program.   Currently, the metadata piece of the program is fully functioning. Procedures are being developed to ingest and archive electronic books received through CIP. Discussions have begun on how to make these e-books available to the Library’s users on-site. The ultimate goal is to create a system that can be used to receive, process, make accessible, and preserve e-books received from many sources, not just through this program. 

You can find more information about the CIP E-Book Program at URL: <http://www.loc.gov/publish/cip/ebooks/>.

ECIP Cataloging Partnership Program

Since 2009 the CIP Program has been encouraging external libraries to assist in ECIP cataloging, allowing them to focus on titles from their own institutional presses or specific subject or geographic areas of interest to them. This approach has been successful, with the quantity of ECIP Cataloging Partners’ contributions to the program growing over the years. This year there was a 17 percent increase in partner library contributions, to 5,163 titles.   This represents about 10 percent of the total ECIP production in fiscal 2013. In fiscal 2013, two partners increased their coverage. The Ohio State University added the fields of linguistics and physics to its portfolio and the Queens Public Library added nonfiction juvenile titles in the sciences. In January 2014, Georgetown University Library went into production as an ECIP Cataloging Partner.

The CIP Program is currently in discussion with five new libraries that have expressed interest in joining the ECIP Cataloging Partnership Program. You can find more information about the program at URL: <http://www.loc.gov/publish/cip/partners/>.  If your library is interested in joining, please contact Karl Debus-López at <kdeb@loc.gov>.

Cataloging Policy

Children's and Young Adults Cataloging (CYAC)

Cooperative Cataloging Programs

The Cooperative and Intructional Programs Division (COIN) provides professional training within and outside the Library of Congress and provides the Secretariat for the Program for Cooperative Cataloging (PCC), an international consortium of more than 800 institutions that catalog to agreed standards.

Name Authority Cooperative Program (NACO)

The PCC Standing Committee on Training (SCT) Task Group on RDA NACO Training Materials completed its charge in mid-2013 to develop new NACO training materials. The materials have gone through a roll-out test period through use in multiple on-site workshops.  The materials then were adapted for use in an online learning environment. Sixteen recordings were created and they have been used in conjunction with live webinars in conducting two complete suites of online NACO workshops by the PCC Secretariat. A “Train-the-Trainer” session is planned in the spring of 2014 to help the Secretariat meet the training demand in using the new NACO training materials. There has been steady NACO program growth through 2013, with over 20 new NACO members joining the program since the ALA Annual Conference in 2013. Among the new members are two institutions in Australia, Monash University and Deakin University.

Subject Authority Cooperative Program (SACO)

SACO contributions continued to be added to Library of Congress Subject Headings (LCSH) at a steady rate. In June and July of 2013 alone, 471 new LCSH proposals were contributed by SACO members.

Monographic Bibliographic Record Program (BIBCO)

The Policy Committee of the PCC decided that December 31, 2014, will be the last date for original BIBCO cataloging using the Anglo-American Cataloguing Rules, 2nd edition (AACR2).  Starting Jan. 1, 2015, all BIBCO contributions must follow RDA BIBCO Standard Record guidelines.
The PCC Secretariat is in the process of updating and expanding the BIBCO Participants’ Manual to reflect RDA, the single cataloging instruction supported by the PCC.  The revised manual will provide program information as well as guidelines on creating PCC-level records and updating BIBCO and non-BIBCO level records.

The first BIBCO funnel membership was officially established in December 2013.  The BIBCO funnel membership offers an opportunity to institutions and individuals to participate collectively in the BIBCO program.  It also allows those within a funnel to interact and support each other on providing better standardized access in the area of bibliographic control.

Cooperative Program for Serials Cataloging (CONSER)

Revision of the CONSER Cataloging Manual (CCM) began in the summer of 2013 after CONSER members completed CONSER RDA Bridge training sessions. Collaboration among CONSER members began in July 2013 with several webinars for CCM editors and reviewers. The 26 modules (i.e. chapters) of the CCM were divided and assigned to editorial and review groups. Several preliminary drafts were completed by the end of FY 2013. The project is on track to have all modules revised and reviewed in early to mid-2014.

National Union Catalog of Manuscript Collections (NUCMC)

NUCMC staff had cataloged 275 records by the end of 2013 for a project involving HBCUs (Historically Black Colleges and Universities). This includes nine oral histories regarding the Voting Rights Act of 1965 and 15 oral histories of Members of Congress from the Moorland-Spingarn Research Center of Howard University.

NUCMC staff worked on materials to be posted to the 2014 Civil War observance page (“The Soldier’s Dream of Home”; regarding women and the home front during the Civil War) planned for launch this month. This is part four of a five-part series that is available at URL <http://www.loc.gov/coll/nucmc/>.

NUCMC staff also continued work on the Montana Union List Project (MULP), for which bibliographic records created to date for the project total 5,528. Repositories represented by cataloging at this time include the Montana State University in Bozeman and the University of Montana in Missoula.

Program for Cooperative Cataloging (PCC)

Name Authority Cooperative Program (NACO)

March 31, 2013, was Program for Cooperative Cataloging Day One for RDA authority records. In anticipation of this transitional date, the COIN Cooperative Programs Section (the PCC Secretariat) conducted more than 18 live webinars for NACO members making the transition to RDA.
In support of the NACO Spanish-speaking participants, the Cooperative Programs Section, working with PCC members and staff in the Policy and Standards Division, produced NACO training videos in Spanish. The training videos are on the Catalogers Learning Workshop Website, URL <http://www.loc.gov/catworkshop/courses/rda_naco_spanish.html>. NACO members from Mexico and Peru participated in the webcast production as did Library of Congress trainers, speaking in Spanish. The modules, developed by the PCC Secretariat with assistance of PCC members and Library of Congress multimedia staff, mirror the English-language RDA in NACO “Bridge” modules and include videos, demonstrations, quizzes, and exercises. Live real-time webinars will be facilitated by PCC RDA catalogers, and the Spanish language training materials will be featured at international library and Latin American studies conferences throughout the spring and summer of 2013.

The Cooperative Programs Section will host the first full RDA NACO Training Workshop on July 8-12, 2013, at the Library of Congress. The workshop will be led by Cooperative Programs Section staff and PCC NACO trainers.

Subject Authority Cooperative Program (SACO)

Janis L. Young, Policy and Standards Division, conducted six SACO online classroom sessions/webinars with PCC members. The sessions covered Library of Congress Subject Headings (LCSH) structure, assigning LCSH headings, and creating LCSH geographic headings. More than 20 SACO institutions, comprising approximately 80 individual SACO members, participated in the sessions in April and May 2013.

Monographic Bibliographic Record Program (BIBCO)

In support of the RDA descriptive training to the BIBCO institutions, the Cooperative Programs Section presented monthly series of BIBCO RDA webinars following the use of online RDA training modules, at URL <http://www.loc.gov/catworkshop/RDA training materials/>, by BIBCO members.  The recordings of each webinar, highlights from each module, and questions and answers documents have been made available for public access at URL <http://login.icohere.com/public/topics.cfm?cseq=1190&mkey=198770>. These resources have been used by BIBCO institutions as well as PCC NACO institutions planning to transition their bibliographic cataloging to the RDA instructions. Post-webinar record review was provided to support BIBCO members in the transition.

Cooperative Program for Serials Cataloging (CONSER)

Working with catalogers from the University of California and other institutions, the PCC Secretariat developed and launched the CONSER RDA Bridge Training Workshop in January 2013. Since then the workshop has been used to train LC serials catalogers and catalogers from various other institutions in classroom and online settings. During February and March 2013 alone, more than 140 catalogers from LC, CONSER, and other institutions participated in two sets of online training each month. PCC Secretariat staff members also use the collaborative online platform iCohere to deliver prerequisite and supplemental workshop materials for online sessions. The platform provides an online forum for questions, links to workshop slides, and recordings of past workshops.

National Union Catalog of Manuscript Collections (NUCMC)

As part of a multi-year initiative to catalog collections from Historically Black Colleges and Universities (HBCUs), 15 oral history interviews of Senators and Representatives in the U.S. Congress who were involved in the civil rights movement in the 1960s were cataloged. The collections are held at the Moorland-Spingarn Research Center of Howard University in Washington, D.C. Additionally, an oral history interview of Rosa Parks in the late1960s was given bibliographic access by the NUCMC program as part of the initiative.

NUCMC staff continued the five-year observance of the sesquicentennial of the Civil War. The installment for 2013 focused on the Emancipation Proclamation and the African-American experience from slavery to the end of the war. This Web presentation is available from the NUCMC homepage at URL <http://www.loc.gov/coll/nucmc/>.

Dewey Decimal Classification (DCC) at the Library of Congress

The Dewey assistant editors, Julianne Beall and Rebecca Green, and the consulting assistant editor, Mr. Winton E. Matthews, continued to update data for distribution in WebDewey 2.0. Beall and Green reviewed and tested the version of WebDewey designed to make it easier for users of Abridged Edition 15 to use WebDewey.

Beall met with the French translation team in Montreal at Bibliothèque et Archives nationales du Québec where she gave a presentation on changes between DDC 22 and DDC 23 that may affect translation as well as a presentation on the MARC 21 Classification format as used for DDC and implemented in the Pansoft translation system.

At the International Federation of Library Associations and Institutions 2013World Library and Information Conference in Singapore, Beall and Dewey Editor in Chief Michael Panzer met with representatives of the teams translating DDC 23 into Arabic, French, Swedish, and Vietnamese; and the team translating Abridged Edition 15 into Indonesian. They also participated in a Google Hangout with representatives of the French and Swedish teams and with Peter Werling of Pansoft in Germany.

Caroline Saccucci, Dewey Program Manager, gave a 4-hour workshop on “WebDewey 101” to 36 public library catalogers at the monthly meeting of Library Administrators Conference of Northern Illinois Technical Services Section (LACONI-TSS) at Tinley Park Public Library, Tinley Park, Ill. The presentation included live demonstrations of the Number Building Engine and User Contribution Tool in WebDewey 2.0.

Beall visited the National Library of Vietnam (NLV) at its invitation to attend the launching ceremony for the Vietnamese translation of DDC 23 and led a train-the-trainers workshop for DDC 23 (November 29-December 6, 2013). The English version of the NLV report "Launching ceremony and inauguration of the training workshop 'Dewey Decimal Classification - Vietnamese Edition 23'" is found at URL
<http://nlv.gov.vn/ef/en/ceremonie-de-publication-et-douverture-de-la-formation-dewey-decimal-classification-edition-23-en-vietnamien-r.html>.  As a result of the training in Vietnam, the assistant editors updated the basic course modules on the Dewey training courses site, URL <http://www.oclc.org/dewey/resources/teachingsite/courses.en.html>

Saccucci worked with Beall and David Williamson, ABA Cataloging Automation Specialist, to make further developments to AutoDewey to include all the authors of most Western European countries, the Baltic States, and Russia for all time periods. AutoDewey is an LC integrated library system application that allows semi-automatic assignment of DDC based on Library of Congress Classification to works of literature by individual authors. Saccucci created AutoDewey training documentation and provided one-on-one and group session training for staff in other divisions.

In fiscal 2013, the Library of Congress assigned Dewey numbers to 96,783 bibliographic records. Dewey Section classifiers assigned Library of Congress Classification to 1,277 clinical medical titles cataloged by the National Library of Medicine.

ISSN (International Standard Serial Number)

Gaëlle Béquet has been selected to be the next Director of the ISSN International Center.  She replaces Ms. Françoise Pelle, who has been the Director of the Center for the last 16 years. Béquet begins her new position on March 1, 2014.  Béquet is currently the Head Librarian at the École nationale des chartes in Paris, France which is part of the Sorbonne. Béquet holds a Ph.D. in Communication and Information Science from the Université Sorbonne Nouvelle in Paris. The U.S. ISSN Center resides within ABA. Karl Debus-López, Chief of the U.S. Programs, Law, and Literature Division, is current Chair of the ISSN Governing Board and led the search committee that selected Béquet.

Literature Section and Children’s and Young Adults’ Cataloging Program (CYAC)

The Literature Section is responsible for providing descriptive and subject access to literature material published in the United States for all ages, from newborn to adult, that is classed in Schedule P of the Library of Congress Classification Schedule. The section also administers the Children’s and Young Adults’ Cataloging Program (CYAC). One of the goals of the Section is to increase the number of catalogers with children’s literature cataloging expertise. COIN cooperative cataloger Peter Goodman has joined the Literature Section and shares half his work time with COIN. His knowledge of German, Latin, Greek, and classical literature fill an important need as the Literature Section receives many titles in these languages to catalog.

The CYAC Program is jointly sponsoring a survey with the Policy and Standards Division (Library of Congress) and the ALA Cataloging of Children's Materials Committee (CCM) to access the impact of a shelflisting change proposed by the Library of Congress.  The proposal would change the Cuttering procedures followed for fiction titles in children’s literature. The survey will be available to complete at the Policy and Standards Division web site after ALA Midwinter until March 15, 2014.  Access to the survey will be publicized during ALA Midwinter by its co-sponsors.  Libraries with children’s literature collections will be encouraged to participate in the survey.

At ALA 2013 Annual Conference in Chicago, Ill., technical information regarding the proposal was disseminated. The proposal calls for the use of two Cutters to sub-arrange juvenile literary works, as is done for adult works.  Currently, works classified in subclass PZ are arranged by a Cutter number for the author’s name, followed by a two- or three-letter “work mark” representing the first significant word of the title. The policy change would result in call numbers for juvenile works that look very similar to those for adult works.  The new Cuttering system would be implemented in new classification numbers only, and not in existing PZ numbers.  PZ7 will probably be closed and a new number, possibly PZ7.1, will be established for general belles lettres. This action is necessary because of the overcrowding in PZ7.

The CYAC Program is working with the Library’s Collection Development Officer and its recommending officer for children’s literature to revise the current collection policy statement for children’s literature published in the U.S. The goal is to update the policy to more adequately reflect the collection’s needs based on material currently received from the Copyright Office, the CIP Program, and via purchase.

Children’s Subject Headings has used both headings BULLIES and BULLYING over the years.  It was decided to use just one heading —BULLYING, with a reference from BULLIES.

National Union Cataloging of Manuscript Collections (NUCMC)

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Policy and Standards

Paul Frank of COIN is managing the LCSH Monthly List process after the retirement of Ron Goudreau, Data Integrity Section head in the Policy and Standards Division.

ALA-LC romanization tables

The pace of romanization table development during 2013 was much slower than in 2012. During 2103, four revision proposals and four new tables were approved, and two new tables and three revision proposal are in varying stages of development. Staff in PSD and elsewhere in the Library of Congress worked closely with ALA’s Committee on Cataloging: African and Asian Materials (CC:AAM) and Committee on Cataloging: Description and Access (CC:DA).  Highlights of the year included:

  • Revisions to the Urdu, Pushto, and Sindhi tables, along with a new Tamashek table, were approved by CC:AAM.
  • A proposed Coptic table is currently being reviewed by CC:AAM.
  • New Macedonian, Rusyn, and Serbian tables are approved by CC:DA. The Macedonian and Serbian tables were developed from the former combined Serbian – Macedonian table.
  • Revisions to the Bulgarian table were also approved by CC:DA.

Other tables in various stages of development include Tibetan (revision proposal based on Wylie transliteration scheme being developed by Lauran Hartley, Columbia University; no target date has been identified).  A new table for Romanian (Cyrillic) is in the early review stages. Revision proposals for Mongolian and Uighur, initially submitted by Wayne Richter, Western Washington University, in 1998 and 1999 respectively, need additional editorial work and are awaiting automation support.

All current ALA-LC romanization tables are available on the Web at URL <www.loc.gov/catdir/cpso/roman.html> , as well as in Cataloger’s Desktop.  Any questions about romanization table development should be directed to Bruce Johnson, Policy and Standards Division, at <bjoh@loc.gov>.

Cataloger’s Desktop

Several RDA-related resources were added to Cataloger’s Desktop to assist with RDA cataloging implementation.  The latest addition is RDA training resources, which is maintained by the CILIP-BL Committee on RDA and which provides links to RDA training from Cambridge University Library, CILIP Cataloguing & Indexing Group, the Australian Committee on Cataloguing, rdacake (RDA CAnadian Knowledge Exchange), Deutsche Nationalbibliothek, National Library of New Zealand, and several U.S. contributors.
The current list of RDA-Related resources in Cataloger's Desktop is:

  • RDA: Information and Resources in Preparation for RDA (LC)
  • RDA: LC Documentation for the RDA Test (LC)
  • RDA: Resource Description & Access (subscription resource that requires a separate subscription to RDA Toolkit)
  • RDA-L (Joint Steering Committee for Development of RDA electronic discussion list)
  • RDA Training Resources (CILIP-BL)
  • RDA Vocabularies (Open Metadata Registry)

The Library of Congress and OCLC have just signed an agreement to facilitate navigation between Cataloger’s Desktop and WebDewey. Development is underway in both organizations. When it is completed, subscribers who classify materials using the Dewey Decimal Classification system will find it much easier to navigate among their cataloging documentation resources. Additional details will be available when development is completed.

Library of Congress staff are currently working with the Cataloger’s Desktop contractor to overhaul and simplify Desktop’s user interface. Later this year the interface will migrate to a “search first” approach that should align much more closely with how catalogers and metadata librarians do their work. All current functionality will be retained, but the user interface should be easier and more intuitive to use.

The Library is always eager to hear from subscribers to know how we can improve Cataloger’s Desktop. Suggestions for new content or improved features should be sent to Bruce Johnson at LC at <bjoh@loc.gov>. Subscribe to the free Cataloger’s Desktop discussion list at URL <http://www.loc.gov/cds/desktop/ugroup.html>.

Subject and classification policy publications

The following have been published since ALA 2013 Annual Conference:  a new edition of the Classification and Shelflisting Manual that accommodates changes to classification and shelflisting policy in light of RDA; Subject Headings Manual Update #2 (dated July 2013), which also accommodates policy changes due to RDA; and the 35th edition of Library of Congress Subject Headings.  Copies of these publications may be purchased from the Cataloging Distribution Service (http://www.loc.gov/cds) while supplies last.

Online publication of cataloging documentation

In June 2013, the Library of Congress announced a transition to online-only publication of its cataloging documentation. The Library’s Cataloging Distribution Service (CDS) will no longer print new editions of Library of Congress Subject Headings, the LC classification schedules, or other cataloging publications. The Policy and Standards Division is facilitating the migration to free downloadable PDF versions of these publications. Free versions of the 34th (2012) edition of LCSH, the Subject Headings Manual instruction sheets revised through September 2013, and all of the back issues of the Cataloging Service Bulletin have been posted to the ABA public web site, http://www.loc.gov/aba.  Selected Library of Congress classification schedules have also been posted, with others to follow as supplies of printed copies are depleted.

Library of Congress-Program for Cooperative Cataloging Policy Statements

The RDA Toolkit release in July of 2013 contained 83 updates (new, deleted, and revised) to the LC-PCC PSs.  Due to the closure of the federal government for 16 days in October, the planned November update of the policy statements had to be postponed—those updates will be published in the first 2014 release of the RDA Toolkit (February).

Undifferentiated name authority records

In December, PSD worked with COIN at the behest of the Program for Cooperative Cataloging Policy Committee to develop guidance and workflows for resolution of undifferentiated name authority records (NARs).  The revised guidelines will be officially issued in the Descriptive Cataloging Manual Z1, Update 1, 2014 in February.  However, because this topic was a highly desired outcome of several PCC Task Group recommendations, the guidelines become effective immediately.  In brief, LC and PCC catalogers may no longer create new undifferentiated name records, nor may they add additional names to existing undifferentiated name authority records. Catalogers are encouraged to remove identities from existing undifferentiated NARs. If all identities represented on an undifferentiated NAR cannot be differentiated and removed, the NAR may be left as “undifferentiated,” but that NAR must continue to be marked as AACR2 and may not be upgraded to RDA. In collaboration with OCLC, instructions on how to handle “the last identity standing” have been included in the guidance.  The updated DCM instructions are available on the PCC web site at URL <http://www.loc.gov/aba/pcc/rda/PCC%20RDA%20guidelines/Z01%20008%2032%202014rfeb.pdf [PDF, 18KB]>

Classification for the Law of Hawaii (Kingdom to 1900)

In 2013, Jolande Goldberg, law classification specialist, finalized the text of KVJ, Law of Hawaii (to 1900).  The draft of this Library of Congress Classification schedule was posted on the University of Hawaii at Manoa Law School web site, as well as on the web sites of the American Association of Law Libraries Technical Services Special Interest Section (AALL/TS-SIS) and AALL/Foreign, Comparative, and International Law Special Interest Section (AALL/FCIL-SIS).  The main features were worked out with a committee of  law school faculty, law librarians, Hawaii State Archives officials, LLMC, and various private institutions in several sessions at the University of Hawaii Law School in November 2012. Alternative solutions related to the placement of Law of Hawaii within the LC law schedules were discussed before settling on the geopolitical alignment with other Pacific jurisdictions in the regional Class KL-KWX. For libraries who wish to keep Hawaiian materials together, one of the solutions is KFH1001+ with a reference from KVJ. This version would use the empty number span following the current law of Hawaii, and use the schedule KVJ as a 3000 number table.

Separately, Goldberg met with the Archivist of the Hawaiian State Archives, Susan Shaner, to identify digital content for anticipated linking by the schedule. She also secured the assistance of an official translator of the State Archives, who will provide Hawaiian terminology for selected captions within the schedule.  This is viewed as very important for later linking to digital law content in the Hawaiian language. She also worked with the Archive of the University of Hawaii at Hilo, which houses the complete digital collection of the “Great Mahele” (Hawaiian land division and pertinent claims settlement records).

Experiment to add 072 fields to subject authority records

Since August 2012, subject specialists in PSD have been adding subject category codes (i.e., Subject Headings Manual instruction sheet numbers) to proposals for new and revised headings that fall into several pattern and free-floating categories. PSD staff are now also adding 072 fields to a limited number of existing records, as time permits.

For background on the need to include subject category codes in authority records and the computer manipulations that they can enable, as well as the parameters of the project, see URL <http://www.loc.gov/catdir/cpso/field_072_announcement.pdf [PDF, 112KB]>.  PSD is interested to know if any libraries have experimented with the 072 fields, and the results of those experiments. Please contact PSD policy specialist Libby Dechman (edec@loc.gov) with any information.

Channel Islands

Over 100 name authority records for places and corporate bodies in the Channel Islands have been updated based on changes to RDA policy.  Because the Channel Islands is not a jurisdiction, the name authority record for Channel Islands was canceled and a subject heading was established.  In name authority records, the name of the bailiwick is now used as the larger place in the preferred name of local places and as a qualifier for corporate bodies (e.g., Saint Helier (Jersey); Elizabeth College (Saint Peter Port, Guernsey)).  Several subject authority records were also updated to reflect this change (e.g., Fantastic Tropical Gardens (Jersey); Hauteville House (Saint Peter Port, Guernsey)).

Survey on the classification and shelflisting of children’s literature

Library of Congress Genre/Form Terms for Library and Archival Materials. 

LC continues to partner with the Music Library Association, the American Theological Library Association, and the ALA ALCTS (Association for Library Collections and Technical Services) Subject Analysis Committee’s Subcommittee on Genre/Form Implementation to develop genre/form terms in the areas of music, religion, and literature, respectively.  In addition, the Subcommittee on Genre/Form Implementation is partnering with LC to develop “general,” or interdisciplinary, terms (e.g., dictionaries).  It is anticipated that all of the terms under development will be added to LCGFT in 2014 and 2015, joining the previously implemented terms for moving images (films and television programs), sound recordings, cartographic resources, and law materials.

Library of Congress Medium of Performance Thesaurus for Music

Since 2010 the Library of Congress and the Bibliographic Control Committee, Subject Access Subcommittee, of the Music Library Association have been collaborating to develop the Library of Congress Medium of Performance Thesaurus for Music (LCMPT).  Proposals for the initial 802 terms have been published on a Tentative List and will be approved on February 10, 2014. Further information on the project and the Tentative List may be found at http://www.loc.gov/catdir/cpso/medprf-list.html. Comments about the proposed terms, their references, and scope notes may be sent by February 5, 2014 to Janis L. Young at jayo@loc.gov

Library of Congress Demographic Group Terms

As part of its ongoing effort to provide effective access to library materials, the Library of Congress has determined that it will sponsor the creation of a new vocabulary, entitled Library of Congress Demographic Group Terms (LCDGT). This vocabulary will be used to describe the creators of, and contributors to, resources, and also the intended audience of resources. 

Some LC subject headings – most notably the form headings for literature – include demographic information (e.g., Children’s stories, American, in which stories is the form, children are the audience demographic, and Americans are the creator demographic).  When the literature terms in Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT) are approved for use, however, the LCSH form headings will no longer be assigned to works of literature.  (LCSH form headings will still be assigned to works about literature.)  LCGFT does not include demographic terms because they do not relate to genres or forms.

To avoid losing access to vital demographic information, the LC Acquisitions and Bibliographic Access Directorate Management Team has approved the creation of LCDGT.  Terms from LCDGT will be coded in MARC 21 fields 385 and 386, for audience and creator/contributor characteristics, respectively, in bibliographic records and authority records for works. The Policy and Standards Division plans to approve the initial group of terms by the end of 2014.  The primary source for access to the approved terms will be Classification Web, and the terms will also be made freely available on LC’s web site. 

Library of Congress Acquisitions and Cataloging Production

Acquisitions Work FY2013 FY2012
Items purchased for LC collections 1,001,354 736,341  
Items acquired for LC by non-purchase 1,585,323 2,868,948
Expenditures for collections purchases $20,497,843.25 $21,054,706.93         
Bibliographic Records Completed FY2013 FY2012
Original 166,973 212,332
Collection-level cataloging 2,217 3,406
Copy cataloging 64,782 74,750
Minimal level cataloging 31,190 40,133          
Total records completed 265,162 330,621
Total volumes cataloged 363,467 350,201
Authority Work FY2013 FY2012
New name authority records 75,318 91,321
New LC Subject Headings 4,016 4,227
New LC Classification Numbers 2,273 2,312
Total authority records created 81,607 97,860

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COLLECTIONS and SERVICES (CS)

Personnel Changes

Elizabeth Auman, donor relations officer for the Music Division, retired Nov. 28, 2013. Joseph Bartl, head of the Music Division’s Bibliographic Access Section, retired Jan. 24, 2014.

Geography and Map Division (G&M)

The Office of the Architect of the Capitol (AOC) began construction of a new Secured Storage Facility (SSF) within the Geography and Map Division, designed to house the Division’s platinum and gold atlas collections. This 1,625-square-foot facility, begun on November 1, 2012, is the most significant alteration/addition to the physical layout of the Division since it moved into the Madison Building in March 1980. This construction involved the relocation of approximately one quarter of the collection. Following the move of these maps, the Architect of the Capitol (AOC) construction crew began the hazard abatement process and installed a secured passageway, security monitors, and a shower decontamination unit within the Division. AOC also removed the asbestos floor tiling in the room under construction. The compact shelving contract was awarded and the interior of the new Secured Storage Facility was completed. The Division now awaits the arrival and installation of compact shelving units, which have been ordered

The Geography and Map Division Reading Room will be temporally relocated for eight weeks during  a major renovation, starting in March. 2014
A Memorandum of Understanding was signed with the National Geospatial-Intelligence Agency, which provides ten staff members to the Geography and Map Division for one year to scan some 100,000 Geography and Map Division Maps as part of a Defense Intelligence Agency contract with IBM.

The G&M Division is in the process of acquiring a Geospatial digital data file of 1:25,000 scale vector data, consisting of 7,000  percent coverage) of Iran, dated from 2002-2008. This difficult-to-acquire purchase provides detailed recent coverage of a country constantly in the news and of great interest to Congress and the general public.

The G&M Division’s online web site remained the most effective method for reaching map users worldwide. Patrons visited the cartographic web site nearly one and on-half million times, and viewed more than six million maps during the year. The Division’s Digital Conversion Team added over 800 newly scanned maps since the previous ALA conference, for a total of more than 45,000 cartographic items online.

The G&M Division’s Congressional Cartography Program processed 28 customized geospatial data services for Congressional offices.  Topics related to major U.S. river basins, coastal and inland ports, homeland security, state poverty rates, new Congressional District boundaries, state boundaries and infrastructure, military command centers, climate and precipitation, historic land surveys, natural disasters and federal storm response, US and foreign energy, the populations of the states, international terrorism, the 2012 Presidential election, US borders, and places of worship.

The District of Columbia Early Americas Working Group, formerly based at George Washington University, was transferred to the Geography and Map Division. This group is a coalition of partners from local universities and other museums such as the Museum of Native American History and Dumbarton Oaks who also have important collections and interest in the history of the early Americas. Two seminars were held at the Library of Congress in 2013: “Aztec and Mayan Religion” and “Aztec Linguistics.”

The Library of Congress partnered with the Folger Institute for the first time to develop a graduate program for advanced students and early-career academics on the history of the early Americas. Marcy Norton of George Washington University and John Hessler of G&M led this group, which consisted of 12 students. The group worked extensively with primary sources and objects from the Library’s Kislak Collection in the fields of Imperial Ethnographies and Native Informants, Aesthetics and Objects in Early New Spain, and Science and Healing in Early Ethnographies.
Reference Specialist Edward Redmond of G&M participated in a collaborative project among Washington College, the Mount Vernon Ladies Association, and the Geography and Map Division.  The project, slated for completion in 2014, is tentatively titled “Washington’s World,” and will be hosted on the Mount Vernon online web site. This project will be the digital successor of the published George Washington Atlas and will prominently feature maps from the Geography and Map Division.

Washington, D. C. historian Pamela Scott was hired on a one-year contract with National Geographic Society Gift funds to complete the Historical Atlas on Washington, DC, begun by Richard W. Stephenson.

Humanities and Social Sciences Division (HSS)

Only a Driver’s License (photo identification) is required to register to use Library’s Reading Rooms!

The Microform and Machine Readable Collections Reading Room (MMRC), moved to the space at the back of the Computer Catalog Center,  Room LJ 139 in the Thomas Jefferson Building, on July 11, 2013. This move was the first step in the creation of the Center of Knowledge for the 21st Century. Additional fine-tuning continued during the summer. The reference collection of the Local History and Genealogy Reading Room was moved into the Main Reading Room on Nov. 25, 2013.  All services to patrons continued without interruption.

The customary fall open house in the Main Reading Room was postponed from Columbus Day to Veterans Day because of the partial government shutdown that took place in October 2013.  The Main Reading Room was open on the Veterans Day holiday, Nov. 11, 2013, to welcome members of the public.  

Motion Picture, Broadcasting, and Recorded Sound (MBRS)/Packard Campus for Audio Visual Conservation

On December 18, 2013, the Librarian of Congress announced the addition of 25 films for the National Film Registry. The films selected were: Bless Their Little Hearts (1984); Brandy in the Wilderness (1969); Cicero March (1966); Daughter of Dawn (1920); Decasia (2002); Ella Cinders (1926); Forbidden Planet (1956); Gilda (1946); The Hole (1962); Judgment at Nuremberg (1961); King of Jazz (1930); The Lunch Date (1989); The Magnificent Seven (1960); Martha Graham Early Dance film (1931-44); Mary Poppins (1964); Men & Dust (1940); Midnight (1939); Notes on the Port of St. Francis (1951); Pulp Fiction (1994); The Quiet Man (1952); The Right Stuff (1983); Roger & Me (1989); A Virtuous Vamp (1919); Who’s Afraid of Virginia Woolf? (1966); and Wild Boys of the Road (1933).

Under the terms of the National Film Preservation Act, each year the Librarian of Congress names 25 films to the National Film Registry that are "culturally, historically or aesthetically" significant. The films must be at least 10 years old. The Librarian makes the annual registry selections after reviewing hundreds of titles nominated by the public and conferring with Library film curators and the distinguished members of the National Film Preservation Board (NFPB). The public is urged to make nominations for next year’s registry at the NFPB’s web site (www.loc.gov/film).

For each title named to the registry, the Library of Congress Packard Campus for Audio Visual Conservation works to ensure that the film is preserved for future generations, either through the Library’s motion-picture preservation program or through collaborative ventures with other archives, motion-picture studios and independent filmmakers. There are now 625 films in the National Film Registry.

Prints and Photographs Division (P&P)

The Prints and Photographs Division offers many research services at URL <www.loc.gov/rr/print>. You can also enjoy collection highlights through the blog Picture This! at URL <blogs.loc.gov/picturethis>.

The Prints and Photographs Division reference and cataloging services are summarized online, including a cataloging & digitizing toolbox <http://www.loc.gov/rr/print/>.

New Cataloging Guildelines for Pictures Now Available in Online Publication

Library of Congress and the Association of College and Research Libraries (ACRL, an ALA division) have updated the cataloging guidelines for describing pictures, and they are now available in a free, online book, “Descriptive Cataloging of Rare Materials (Graphics).” The guidelines cover still images of all types:  photographs, prints, drawings, born-digital pictures, book illustrations, posters, postcards, cartoons, comic strips, advertisements, portraits, landscape, architectural drawings, bookplates and more.  “Descriptive Cataloging of Rare Materials (Graphics)” or DCRM(G) is available online as a free PDF at <http://rbms.info/dcrm/dcrmg> and as a hypertext document on Cataloger’s Desktop.

Flickr Commons Pilot Project

The Flickr Commons Pilot Project reached its sixth birthday on Jan. 16, 2014. The Library now offers 20,000 photographs and has gained critical identifying information to update more than 5,000 catalog records and improve collection access. Our followers have grown to 51,000.  The Flickr Commons overall has added 22 new members in the past year, for a total of 1.25 million photos from 78 members. The Library’s photos can be seen and tagged at URL <http://www.flickr.com/photos/library_of_congress/>.

Prints & Photographs Online Catalog

The Prints & Photographs Online Catalog (PPOC) attracted 4,621,387 visitors in fiscal 2013 (29 percent more than in fiscal 2012) who conducted 6,103,124 searches (a 2 percent increase over last year). The provision of new content, such as additional Liljenquist Family Collection of Civil War photographs and Carol M. Highsmith images, together with pointers from the American Memory version of the HABS/HAER/HALS (Historic American Buildings Survey/Historic American Engineering Record/Historic American Landscapes Survey) collection to the improved displays and functionality of the images and metadata in PPOC continue to make PPOC a popular destination for researchers.

Collections Recently Made Available Online

California born-digital photos. 4,000 new images of California taken by Carol M. Highsmith for a state survey funded by the Jon Lovelace Foundation in memory of Madison Council member Jon Lovelace. URL <http://www.loc.gov/pictures/search/?q=lovelace&co=highsm&st=gallery>.

Rare Panoramic Postcards. 468 were digitized and cataloged. The postcards date primarily from 1905-1909, and cover more than 40 states. The documentation of small town America is particularly interesting. URL <http://www.loc.gov/pictures/search/?q=LOT+14058&st=gallery>.

Rights-free News Photographs from the 1930s and 1940s. Digitizing and cataloging of 15,000 glass plate negatives in the Harris & Ewing news photograph collection was completed, with images available for public use in PPOC. URL <http://www.loc.gov/pictures/collection/hec/>.

New Online Reference Aids

Great Depression and World War II Photographs—Expanded Access. New videos, new captions, and new high resolution scans have improved access to one of our most popular collections called the Farm Security Administration/Office of War Information. URL <http://blogs.loc.gov/picturethis/2013/09/the-fsaowi-collection-new-videos-provide-a-visual-introduction/>.

Washington, D.C., Sites and Structures before 1880. See URL < http://www.loc.gov/rr/print/list/181_earl.html>.

Rare Book and Special Collections Division

Children’s Literature Center

The Children’s Literature Center under the direction of Sybille Jagusch celebrated its fiftieth anniversary with an open house on Nov. 19, 2013.  The open house exhibited a selection of rare and special children’s books and provided a history on the activities of the center over the years.  It was well attended by guests and Library staff.  

Serial and Government Publications Division (SER)

The Serial and Government Publications Division (SER) performs a wide range of collection development, collection description, collection preservation, and reference service activities for its temporary and permanent collections.  SER’s permanent collections include: newspapers, comic books, the pulp magazine collection, and several government document collections.  The newspaper collection consists of approximately 1,100,000 current loose newspaper issues, over 37,000 bound volumes, and more than 725,000 microfilm reels. The newspaper collection also includes many original print holdings of commemorative and anniversary editions, and first printings of significant United States documents. The comic book collection includes more than 8,700 titles and more than 130,000 issues. SER’s pulp magazine collection is based on original print issues that have been reformatted to microfilm or preserved through facsimile reproduction; additionally, the original color covers of over 8,900 issues have been preserved. The Division is the official repository of archival sets of U.S. Federal Advisory Committee (FAC) documents, holding approximately 57,342 items, and U.S. Federal Depository Library Program (FDLP) documents distributed on microfiche. Starting in FY 2013, SER is also custodian for bound serials with minimal level cataloging (WMLC), a collection of approximately 5,000 volumes stored off-site. SER holds the complete United Nations working document set in multiple formats.  The current periodical collection includes more than 49,000 domestic and foreign titles, including government serials, and 1,176,000 loose items that reside temporarily in the Division prior to binding and transfer to the general collection. SER sponsors an orientation to its collections and its reading room, the Newspaper and Current Periodical Reading Room (N&CPRR), the last Tuesday of each month at 10:00 am.  Members of the general public are welcome.  In addition, SER organizes special orientations and tours for university classes and other groups with interests related to the collections.

Collection activities

SER acquired several significant additions to its collections in the past year. The Division accepted a donation of approximately 8,000 comic book issues to harvest for missing issues and titles no longer available through Copyright claiming  (comic book publishers often deplete supply shortly after publication, so successful retrospective claiming is difficult).  In addition, by way of Memorandum of Understanding (MOU) with the Small Press Expo (SPX), the Division continued to acquire by donation additional items from creators participating in the 2013 SPX annual expo, as well as a donation of mini-comics by noted comic book critic and historian Heidi MacDonald.  Division staff continue to recommend Iganz nominated web sites for crawling. The Division also sponsors an annual SPX talk by a noted creator or researcher to coincide with the annual SPX.  This was the third year of collaboration with SPX. 

SER also acquired some rare and valuable original newspaper issues, including:

  • 26 issues of the Federalist Party newspaper Massachusetts Centinel and the Republican Journal (Boston) from 1800 (SER had no issues for the year).
  • 19 issues of the Philadelphia Chronicle, published by William Goddard, a pro-revolution printer.
  • An August 26, 1775 issue of the Virginia Gazette containing an illustration of the Battle of Bunker Hill and a front page account of the battle.

SER was fortunate in having several volunteers and unpaid interns to help process new and existing collections during the year.  The Division hosted two College of William and Mary interns who spent the summer months working with the newspaper portfolio collections of Russian and French language countries. The interns discovered titles that were not represented in the Library catalog so their work led to improved access to the retrospective newspaper collection.

Five University of Kentucky School of Library Science students, part of the Alternative Spring Break program, inventoried issues of the Historic Events Newspaper Collection and the Civil War newspaper collection. They finished their week with a one-hour showing in the N&CPRR called “Historic Newspapers: A Mini-Exhibit.”

A graduate history student from the National Autonomous University of Mexico in Mexico City continued to volunteer with the Latin American newspaper portfolio collection, improving access to the newspapers of Bolivia, Brazil, Chile, and Mexico; a volunteer from the library science program at Kutztown University in Pennsylvania, created and updated item and holdings records in the online catalog for 353 comic books and 1,200 federal advisory committee documents; and a graduate of the University of Maryland College of Information Studies volunteers one day per week to catalog and process the SPX mini-comics collection.

National Digital Newspaper Program

Begun in 2004, the National Digital Newspaper program (NDNP) is a partnership between the National Endowment for the Humanities (NEH) and the Library of Congress (LC) to provide free public access to historic American newspapers through the Chronicling America web site (http://chroniclingamerica.loc.gov/). Applying digital technologies for enhancing and sustaining access to this important primary source of American history, the program will, over the long-term, fund digitization of historic newspapers in all U.S. states and territories. To support access to newspapers not available in digital form, the site also offers bibliographic information for 150,000 American newspapers published from 1690 to the present, listing associated library holdings. In addition to providing enduring access, the Library’s responsibility to sustain NDNP content over time provides a testing ground for the viability of new digital acquisition and preservation strategies and architectures at the Library.
Expanding the breadth of the program, in August 2013 NEH announced three new NDNP awardees representing Connecticut, Idaho, and Mississippi. In addition, the University of Florida returned to NDNP after a five-year hiatus, partnering with a new NDNP participant, the University of Puerto Rico, Rio Piedras to digitize newspapers from both locations. Ten other institutions already participating in the program received supplemental awards. They represent Illinois, Indiana, Kansas, Louisiana, Montana, North Dakota, Oklahoma, Oregon, South Carolina, and West Virginia.

Each two-year award provides funding to a state library, historical society, or university library. The institution is responsible for selecting, digitizing, and delivering 100,000 newspaper pages, representing its state and regional history within the scoped time period of the collection (1836-1922), using technical specifications established by the Library. The new 2013 awardees joined 30 other states currently participating in the program---those mentioned above, as well as Arizona, Hawaii, Iowa, Maryland, Michigan, Missouri, New Mexico, North Carolina, Ohio, Pennsylvania, Tennessee, Washington, and Vermont. Several states – California, Kentucky, Minnesota, Nebraska, New York, Texas, Utah and Virginia have “graduated” from the program (no longer receiving awards), but continue to be involved in program activities.

While the Library of Congress does not receive an award from NEH, it contributes digitized historic newspapers from its own collections representing the District of Columbia and other nationally important historic titles. This year, the Library added approximately 134,000 pages from its own collection of the Washington Evening Star from 1852-1907 to the Chronicling America site. Digitization of the Washington Evening Star continues this year.

Library of Congress participation in the program is a joint operation by the Office of Strategic Initiatives’ (OSI) Repository Development Group and SER. Project teams (technical and quality assurance) in these units worked together to develop technical guidelines and requirements, monitor operations, improve data infrastructure, and provide access to the content.  A joint LC/NEH oversight committee also actively worked on other ongoing program management, outreach, and awardee support. Currently, the program supports 28 active awardees in various stages of data production, receiving approximately 125,000 images per month (6.5 terabytes).

Chronicling America added more than 1.4 million pages to provide full-text access to 6.6 million newspaper pages published between 1836 and 1922 (approximately 27 million digital items), representing 1105 selected newspapers in 35 states and the District of Columbia. The site now hosts more than 25,000 pages in French or Spanish from Arizona, Louisiana, New Mexico, and Texas, increasing access to non-English ethnic press. More are expected in the coming year, including titles in Italian and German. One hundred sixty newspaper history essays, written by awardees and edited by NEH, were also added to the more than 430 already available on the site.

This year, the program produced a number of technical accomplishments. These efforts included improvements to the Chronicling America web site and the LC-wide production infrastructure for digital collection management. These changes include interface support for iOS and improved visual navigation tools, enhanced presentation and sorting of the All Digitized Newspapers listing, and search engine updates. In fiscal 2012, the OSI team created a helper application to enable easy refreshment of the newspaper bibliographic data included in the site’s U.S. Newspaper Directory. This application is used to harvest the desired records from OCLC, using the Open WorldCat API (Application Programming Interface). This method was applied to each data release during fiscal 2013 to keep the US Newspaper Directory synchronized with source data hosted at OCLC. The Directory has become a key bibliographic reference source in American newspapers, hosting an average of 26,000 searches per month.

SER and NEH sponsored and organized the annual NDNP Awardee Meeting from September 11-13, 2013.  Programs were held at both NEH and the Library, providing representatives from currently participating state institutions with training and support. Other topics of discussion included newspaper digitization from microfilm, metadata requirements, and grant management.  Sixty representatives from 32 state partners and Puerto Rico attended the meeting.

Chronicling America distributes a weekly RSS (Real Simple Syndication) feed through the  Library’s GovDelivery service, notifying subscribers of interesting NDNP program news and content updates, and announces new Topics Guides created by SER staff.  Interested members of the library community and the public may subscribe at http://www.loc.gov/rss/.

Other digital efforts

SER continued digitization of the New York Journal, 1896-1899. More than 14,100 pages have been scanned from original newsprint volumes treated with paper-strengthening technology, including approximately 750 pages in color. Also, in support of the Preservation Directorate’s “Top Tier” preservation scanning project, 420 pages of high-value newspaper items were digitized last year. These items and the New York Journal will be processed to NDNP technical specifications and made available through the Library’s web site.

Newspaper Topics Pages

SER continued producing its series of research pages called Topics in Chronicling America, commonly referred to as Topics Pages, designed to aid users of the NDNP’s Chronicling America. Topics Pages (http://www.loc.gov/rr/news/topics/) focus on newsworthy historic events reported in the American press between 1836 and 1922 and are available in digital form from Chronicling AmericaTopics Pages consist of three parts:  the timeline, which lists important dates related to the topic; a list of suggested search terms or search strategies to locate stories; and a bibliography of between ten and fifteen sample stories from Chronicling America’s digital newspaper collections.  In FY 2013, the Division completed new Topics Pages entitled: “The Battle of Gettysburg”; "The Eight Hour Day”; “The World War I Armistice”; “Emma Goldman:  McKinley Assassination Conspirator?”; “The New York Public Library”; “Mother’s Day”; “Newsboys”; “The Emancipation Proclamation”; “Presidential Elections: Cleveland (1884).”

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PARTNERSHIPS and OUTREACH PROGRAMS (POP)

Business Enterprises

Cataloging Distribution Service (CDS)

Cataloging Distribution Service (CDS), a unit of the Office of Business Enterprises (BE), markets, publishes, and distributes the Library’s cataloging records and cataloging-related services for catalogers within the Library and for libraries around the world.

Classification Web. Updated daily, this web-based subscription service features all LC classification schedules and all LC subject and name headings. For a free 30-day trial subscription, visit URL <http://www.loc.gov/cds/classweb/CWorder_files/ClassWebOrderForm.pdf [PDF, 569KB]>.

CDS will have a product expert available in the LC exhibit booth at ALA Midwinter Meeting to demonstrate and answer questions about Classification Web, on a walk-in basis. In addition, the booth theater presentation, titled “Getting the Most Out of Classification Web”, is scheduled for Saturday, Jan. 25 from 9:30-10:00 am and Monday, Jan. 27 from 11:30 am to 12:00 pm.

Classification Web & Cataloger’s Desktop: Enhanced Access to OCLC Products

LC and OCLC have agreed to enhance access between Class Web and Cataloger’s Desktop and OCLC’s WebDewey and WorldShare Metadata Manager services.

Web Services Future Product Development

Library of Congress staff will be consulting with Classification Web and Cataloger’s Desktop subscribers over the coming months to help inform future product development. Our current Cataloger’s Desktop contractor will also be contacting a small number of subscribers to gather opinions and ideas about Desktop usability matters.

Status of CDS’s Remaining Print Publications Inventory

While inventory lasts, CDS will continue to sell the remaining print publications:

  • Library of Congress Subject Headings, 34th (2012) and 35th (2013) edition
  • individual LC Classification schedules
  • LCC Quick Reference Guide and plastic display holders
  • Subject Headings Manual, Updates 1 and 2 (2013)
  • Classification and Shelflisting Manual, 2013 edition

By July 1, 2014, CDS will no longer have any print publications available. All relevant cataloging-related publications will be available as free downloads at URL <www.loc.gov/aba/>; some are already available. MARC documentation is available as web pages at URL <http://www.loc.gov/marc/>

For information on product development, see ACQUISITIONS and BIBLIOGRAPHIC ACCESS/Policy and Standards/Cataloging Tools.

Center for the Book

National Ambassador for Young People's Literature

The Center for the Book, with its co-sponsor, the Children’s Book Council, on Jan. 2, 2014, announced the new National Ambassador for Young People's Literature, Kate DiCamillo. DiCamillo was inaugurated on Jan. 10 in a ceremony at the Library of Congress.

The National Ambassador for Young People’s Literature is named by the Librarian of Congress for a two-year term, based on recommendations from a selection committee representing many segments of the book community. The selection criteria include the candidate’s contribution to young people’s literature and the ability to relate to children. The position was created to raise national awareness of the importance of young people’s literature as it relates to lifelong literacy, education and the development and betterment of the lives of young people.

The National Ambassador for Young People’s Literature initiative was established by the Center for the Book in the Library of Congress, the Children’s Book Council and Every Child a Reader. The program is administered by Every Child a Reader. Financial support for the National Ambassador program is provided by Penguin Young Readers Group, Scholastic Inc., The Lois Lenski Covey Foundation, Houghton Mifflin Harcourt, HarperCollins Children’s Books, Random House Children’s Books and Candlewick Press.

Kate DiCamillo is the author of Because of Winn-Dixie (a Newbery Honor book), A Tiger Rising (a National Book Award finalist), The Tale of Despereaux (2003 Newbery Medal winner) and The Miraculous Journey of Edward Tulane (winner of the Boston Globe Horn Book Award), among others.  Her most recent book, Flora & Ulysses, was published in September 2013 and is a New York Times bestseller. DiCamillo was born in Philadelphia, Pa., and raised in Florida. She currently resides in Minneapolis, Minn.

2014 Library of Congress Literacy Awards

Later in January, the 2014 Library of Congress Literacy Awards application period will be announced. The awards were established in 2013 and awarded for the first time during the National Book Festival in September 2013. Library benefactor David M. Rubenstein funded the program. The deadline for 2014 is March 31. Details will soon be available at read.gov, the web site of the Center for the Book, which administers the program.

Poetry and Literature Center

Natasha Trethewey has embarked on a successful program with the PBS NewsHour, in which the Poet Laureate travels to local “poetry sites” for various events, which are then broadcast during the NewsHour. The series will include six locations.  On Sept. 21, 2013, Trethewey’s visit to Brooklyn, N.Y., was broadcast; on Oct. 23, her visit to Detroit, Mich., aired.

Young Readers Center

The YRC hosted almost 40,000 visitors last year. The center continued its popular Friday Story Time programs; expanded its school programs; participated in educational programming and expanded access to special populations by adding more braille books, an audio player and more books in foreign languages.  Special programs with community partners included workshops for Africa Access and the European Union’s Kids Euro. The YRC featured a rare book as part of a program for the Smithsonian Early Learning Center; launched a “Books and Beyond for Young People’ author series featuring a children’s book on civil rights that supported the Library of Congress “Day in the Life Exhibit”; and produced the first teen program on a book for boys about bullying. Bibliographic bookmarks for children were created for the “Day” exhibit and the Civil Rights exhibits distributed throughout the Library. As part of the Main Reading Room Open House events over Veterans Day the YRC produced special displays to support the Veterans History Project and the Nickolay Gettysburg Address exhibit. The YRC recruited students from area military bases to support the “Books and Beyond for Young Children” event with Jill Biden, wife of Vice President Joe Biden, and her granddaughter.

National Library Service for the Blind and Physically Handicapped

The National Library Service for the Blind and Physically Handicapped implemented initiatives supporting the director’s program priorities to use technology to improve patron reading experience and to expand the selection of titles available to readers. Fiscal year 2013 marked the end of the cassette era, as magazine distribution transitioned to digital cartridges, and the beginning of audio and braille distribution via mobile operating systems. Together these actions further NLS in its role of ensuring that reading remains accessible for all.

Advancing technology

Nearly 5,000 NLS patrons downloaded and registered for the BARD Mobile app the first weekend of its release in late September 2013. The app allows patrons to access audio and braille materials on the Braille and Audio Reading Download (BARD) system using their iPhone, iPad, and iPod touch devices. While audio users are able to use their devices’ built-in accessibility features and speakers to read their audiobooks and magazines, braille readers use displays that connect with their iOS devices via Bluetooth. An app for Android devices is in development.

In 2013, patrons also began experiencing the convenience of receiving all of their magazines on one cartridge as opposed to cassette, as well as the same high-quality sound experienced with their books. The system rolled out on a tiered plan, with all patrons being converted to the new system by June. The program ended cassette distribution and is made cost-effective by a recycling system, wherein patrons return their cartridges to be erased and reloaded.

Expanding the collection

Patrons will soon enjoy an expanded selection of titles more rapidly. Hachette Book Group, Audible, and Scholastic  signed agreements with NLS to provide copies of commercially recorded audiobooks for use in the program at no cost to NLS. This agreement will save NLS thousands of dollars in acquisition and recording costs. A pilot was initiated in August to determine the adjustments needed to the infrastructure to accommodate the expected increase.

Office of Scholarly Programs

The John W. Kluge Center recently announced a new Kluge Fellowship in Digital Studies, to examine the impact of the digital revolution on society, culture, and international relations. The inaugural call for proposals, which were due on December 6, 2013, generated over twenty applications from all over the world. Among other resources at the Library of Congress, the fellowship holders will have access to The Library of Congress web archiving program, which preserves millions of web sites pertaining to significant events such as the terror attacks of 9/11 and United States Presidential elections.

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PRESERVATION

During the last six months the Preservation Directorate management team has continued to focus on efforts in making targeted reductions in conformance with Federal budget sequestration. Due to the timing and size of necessary reductions, the most affected programs include preservation supplies, preservation microfilming, commercial library binding, and mass deacidification. Conservation treatment of some special collections for exhibitions and digitization were delayed and routine work for custodial divisions was either canceled or deferred to future years. While these reductions have been significant, critical and essential preservation services continued to be provided within existing budgets.

One of the Library’s special focuses in 2013 was on our military families and the challenges for preserving correspondence, photographs, and scrapbooks -- both in traditional and digital form. On Veterans Day, the Preservation Directorate participated in a Library of Congress Open House held in the Main Reading Room of the historic Jefferson Building. Preservation staff spoke with over 700 visitors about how we care for collections here, especially those in the Veterans History Project, as well as how to care for family treasures. This theme was also emphasized earlier in the year during Preservation Week programming.

Staff of PD consulted with various International Federation of Library Associations and Institutions (IFLA) officials on the future of IFLA’s Preservation and Conservation Core Activity (IFLA-PAC).  This program, which had been hosted by the Bibliothèque nationale de France for many years, will now be administered by IFLA Headquarters. The Preservation Directorate also continued to support IFLA PAC for USA and Canada by distributing the IFLA PAC Newsletter.

PD staff continually updated the Preservation web site, www.loc.gov/preservation. These web projects relate to the Library’s web strategy to improve user accessibility and navigation of the Library’s web properties, as well as to the Library’s strategic plan to lead to advance knowledge.

Abel Buell Map Encasement

Presrevation Director Mark Sweeney and Binding and Collections Care Division Chief Jeanne Drewes will speak on Saturday and Monday at the LC booth in Philadelphia on The Science Behind the Custom Fabricated State of the Art Low Oxygen Encasement of the Abel Buell Map developed by the Library of Congress and the National Institute of Standards and Technology (NIST).  The Preservation Research and Testing Division (PRTD) led the Library’s design and construction effort with the National Institute for Standards and Technology (NIST) for the 1783 map’s low-oxygen encasement. The Conservation Division and PRTD worked with the Interpretive Programs Office (IPO) to determine the final dimensions, properties, and appearance of the display of the map in its new encasement. Acquiring the needed material that conformed to the preservation requirements and exhibition design desires proved to be a challenge because of the map’s large size. Acquired materials were rigorously tested by CD and PRTD staff and procedures were developed to safely mount the map to a backing board and the backing board to the aluminum platform, which would be installed in the low-oxygen encasement. Finally, CD staff assisted PRTD staff with the final installation of the map into the encasement.

Binding and Collections Care Division & Mass-Deacidification Program (BCCD)

The Binding and Collections Care Division (BCCD) completed two contract actions, one for the extension of Mass Deacidification services and another for a new Commercial Binding contract. A special survey project conducted in some areas of the General Collections was begun in June and completed in September.  This will provide information about what parts of the collection need various preservation actions. The data is currently being analyzed.

The Motion Picture, Broadcasting and Recorded Sound Division’s National Broadcasting Corporation (NBC) archives was a new project for sheet deacidification that was completed.  More than 99,000 sheets were treated from that collection.  An article was written by BCCD staff for the Library of Congress Gazette on the Pulp Fiction reformatting project, which was also noticed on the LC blog and a CBS news report.  See URL  <http://www.cbsnews.com/videos/library-of-congress-to-preserve-and-restore-pulp-fiction/>

Three volunteer/interns began in the fall to learn protocols and support the treatment of the General Collections.  Their work will continue into the spring.

Conservation Division (CD)

The Conservation Division continues to provide top level treatment to collections and individual items in Special Collections. CD completed the complicated treatment of "The Madonna of Immigration" by Martin Ramirez. This rare and early drawing by Ramirez, considered one of the best "outsider artists" in the U.S., was discovered crumpled up at the bottom of a cardboard box in the Eames collection. The drawing, like all of Martin Ramirez's work, is executed in unusual materials. The paper support is composed of many pieces of "junk-mail" pasted together with oatmeal and saliva and drawn with home-made materials like shoe polish, melted crayons, and fruit juice. The drawing was in very poor condition, with flaking media, many distortions, tears, losses, and rodent damage. CD and Preservation Research and Testing (PRTD) staff members analyzed the materials, thoroughly examined and documented its present condition, and devised a conservation treatment plan to address the many issues that put this unique object at risk for further damage. The completion of the treatment was hailed as a complete success. The item was displayed at an official function on Dec. 12, 2103, with family of the former artist present and all were impressed at the transformation the drawing had undergone.

In fiscal 2013, CD staff housed thousands of items in high-quality preservation housing.  A notable example was the completion of matching enclosures to protect two World War II-era foam rubber relief maps.  The maps depict a stretch of Normandy Beach in France and were created by the U.S. Navy just prior to the D-Day invasion in 1944 to brief commanders and troops.  The enclosures are designed to allow both maps to be shown side-by-side for an uninterrupted view of the shoreline.  While these enclosures protect the maps from light exposure, debris, water incursion, and physical impact, CD is researching possible options for future storage that would best preserve the foam rubber from chemical degradation.

CD plays a critical role in preparing collection items before the digitization process by stabilizing brittle and at-risk materials. In addition, CD staff facilitates the actual scanning through training and assistance, and performs post-scanning stabilization and treatment to safely return collection items to the custodial divisions. This program has grown over the years to meet the increasing public demand for the Library to make its collections accessible electronically.

CD staff prepared items for digital scanning from the Manuscript Division’s Thomas Biggs Harned Walt Whitman Collection, dating from 1865-1890. The collection was assessed, treated, and housed in preparation for digital scanning. The collection comprises over 3,000 manuscript materials from Walt Whitman’s personal collection.

Beginning in fall 2013 CD is hosting hosted two graduate program interns and one preservation volunteer. The graduate program interns came from the Winterthur/University of Delaware Program in Art Conservation and YongIn University, KyungGi, Republic of Korea. Internship grants for the Graduate Program interns continue to be supported by the Harper Inglis Trust Fund. Our Preservation Volunteer provided much-needed support with collections stabilization.

Adrienne Lundgren, Preservation Specialist and serving as a Senior Photograph Conservator, was selected for the LC Kluge Staff Fellowship to study the photographs of F. Holland Day in an effort to support the creation of a catalogue raisonee of this important American photographer.

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Preservation Reformatting Division (PRD)

The Preservation Reformatting Division (PRD) provides access to at risk Library materials by converting items to new formats such as microfilm, facsimile copies or digital reproductions.  Work to convert materials is accomplished through programs for microphotography and digital capture.
Microfilming, both vendor and in-house production, represents most of the reformatting work performed by PRD. The division reformatted approximately 1,462,390 pages and conducted quality review prior to returning film to custodial divisions. The vast majority of material microfilmed continues to be foreign newsprint serial publications that are voluminous to store, are highly acidic, and are not well suited for digitization.

PRD staff assists with digital conversion by selecting volumes, microforms, and manuscripts from divisions and reading rooms, then collating and preparing the materials for digital imaging or preservation facsimile. Since the ALA 2013 Annual Conference, PRD staff reviewed and processed 40 items creating 6,624 master files, and total of 21,476 digital files. These items were too brittle to serve, did not have a duplicate physical item in the collection, and were not available in an alternative format.

Non-Invasive Preservation of Recorded Sound Collections (IRENE: Image, Restore, Erase, Noise Etc.)

Traditional methods for retrieving the sound from historical sound recording media can be technically complex, time consuming, and invasive. The Library of Congress continued its collaboration with Lawrence Berkeley National Laboratory to further refine imaging technology to provide non-invasive preservation and access to these recorded sound collections. Systems to image in both 2D (called the IRENE system) and 3D have been designed, built and continue to be refined through testing. These systems are recovering sound from fragile and broken media that was until recently considered irretrievable. In the fall, Carl Haber, Senior Scientist, Physics Division from the Lawrence Berkeley National Laboratory, was named as a 2013 Fellow from the MacArthur Foundation for his important work relating to the IRENE project and audio preservation. See URL <http://www.macfound.org/fellows/892/>

Staff in the PRD Digital Preservation Laboratory developed their skill in working with the Library’s digital repository systems.  Previously digitized print materials were processed through these systems for long-term storage.  Staff began a pilot project for the transfer of digital files on tangible media that accompanying print monographs to the digital repository.

Preservation research and Testing Division (PRTD)

PRTD staff conducted analyses and assessments of factors that endanger our collections, including research and studies in five areas: environmental preservation of traditional materials, audiovisual and digital materials, and time-based media; technology transfer to develop best non-invasive techniques for analysis and identification of substrates and media to ensure stability and preservation; and the development of an experimental sample reference collection to support and reduce risk to collections. The Preservation Research and Testing Division (PRTD) has continued to be been active in establishing long-term research projects for preservation of Library materials in storage and exhibit, quality assurance of library materials and the development of new specifications, contributing to core Library activities through the three programmatic areas of: analytical services, research projects, and quality assurance.

Progress on research projects and quality assurance was steady with a number of new research requests, including assessing cleaning methods and specifications. PRTD hosted twelve interns during the summer of 2013, who worked on a variety of research projects, including continued testing for the 100-Year Natural Aging Study, further development of the Center for Analytical Scientific Samples – Digital (CLASS-D) to establish standards for the digital preservation of scientific research data, continued research into fugitive media used in the Herblock Collection, research into verdigris corrosive ink, and increased requests for hyperspectral imaging and other research The Environmental Scanning Electron Microscope was upgraded with a Silicon Drift Detector (SDD). The large active area detector allows scientists to collect larger amounts of data in shorter times and at lower excitation voltages. This instrument is used daily in the analysis of tiny samples from collection items or research surrogates with inorganic pigments such as posters, writing material, maps, daguerreotypes and other photographs.

Research trends have indicated an increasing awareness of the challenges of protecting modern media materials; this includes both fugitive inks and 20th century materials, and audio-visual materials. There continue to be requests from colleagues from a range of library, archive, cultural heritage and academic institutions to learn more about PRTD’s scientific reference sample collections (CLASS), a substantial increase in collaborations and collaborative activities, and increased assessment of new equipment that may potentially benefit the Library.

Progress was made on the assessment of "sticky shed syndrome” (SSS) in magnetic tape, quantitative analysis of trace elements in paper using X-ray fluorescence (XRF), and colorimetric analysis of dyes in optical discs.

The Division has been involved in a large number of major collaborations requiring significant activity from a number of PRTD staff. These include follow-up meetings to the previous Summit of Research Technology Transfer (SORTT) symposium; the development with NIST of the encasement and external display case for the Abel Buell 1783 Map; Iron Gall Ink and Corrosive Media research with the University of Maryland and international partners; and the University of South Carolina collaborative research into the degradation of magnetic tape.

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TECHNOLOGY POLICY

Integrated Library System Program Office (ILSPO)

Integrated Library System

The Library will upgrade its Integrated Library System (ILS) to Voyager 8.2.0 beginning Friday, Feb. 7, 2014.  The upgrade will be completed by Monday, Feb. 17.  During the upgrade all databases and catalogs will be available to staff and public users for search and retrieval, except for very brief outages as servers and systems are re-started.

The Library has tested fixes to the re-designed LC Online Catalog and found that performance problems have been resolved.  That new interface is available to staff and patrons at: catalog2.loc.gov.  The Library plans to implement the new interface in March 2014, after the ILS upgrade.  The old catalog interface will continue to be available for a short time.

The entire catalog interface has been re-designed to reflect the Library’s latest web standards and provide Americans with Disabilities Act accessibility for most adaptive devices and applications. All functionality is available and the same keyword, guided keyword, browse, and quick search options remain, with search results available with the same sort options as the “classic” OPAC. In addition, these new features and functions will be available: more context-sensitive help; similar types of searches/indexes grouped together logically, e.g., browse searches; ADA compliance; standard “share” tools available on all pages.

The LC Online Catalog is the primary access point for users of the Library’s collections and it is one of the most popular sites on the LC web site.  The Library welcomes feedback on the new design.  Patrons and librarians may use the link provided on every page to give feedback and make suggestions for improvements.

LCCN Permalink

LCCN Permalink (<lccn.loc.gov>), a web service that allows users to create permanent URL links to records in the Library's Online Catalog (<catalog.loc.gov>) and authority record in the LC Authorities Service (authorities.loc.gov), continues to be popular. Nearly 10,000 daily requests enable researchers to reference materials from the Library's collection in their blogs, reference guides, web pages, emails, bibliographies, databases, and more. LCCN Permalink is completely standards-based, leveraging widely used XML technologies, Z39.50/SRU, and metadata schemas.

LC EAD (Encoded Archival Description) Archival Finding Aids

In 2013, LS Collections and Services divisions created 173 new EAD archival finding aids, bringing the total number of LC EAD finding aids to 2,007. At findingaids.loc.gov, users can access 55.3 million archival items in LC's collections through these documents. A monthly RSS feed provides information on the Library’s new and substantially revised finding aids (www.loc.gov/rss/#updates).

The June 2013 release of the Manuscript Division’s Clara Barton Papers (http://hdl.loc.gov/loc.mss/eadmss.ms005010) represents an expanded effort by the Library to connect digitized collection content with EAD finding aids. Users may view page-turner presentations of the Clara Barton archives from the finding aid and also search these content objects in Library’s site-wide search application.

In January 2013, the Library launched a monthly RSS feed for its archival finding aids. This feed identifies both new finding aids and those that have undergone substantial revision in the past month. Subscriptions to the feed (with RSS or e-mail delivery) are available at www.loc.gov/rss/#updates (under the category Library Web Site Updates).

LC Persistent Identifiers

Library staff registered approximately 130,000 handles (persistent identifiers) in 2013. As of January 2014, the Library's handle server contained 3,363,637 handles. Over the past year, LC handles were assigned, for example, to materials digitized in a number of LC cooperative projects (including content scanned for the Sloan project and sent to Internet Archive and HathiTrust), to U.S. legislation searchable in Congress.gov, and to digital books created by the National Library Service for the Blind and Physically Handicapped, as well as to items managed by the Library’s digital repository services.

The Library upgraded the Handle Server software to version 7.3 in December 2013.

Electronic Resource Management System (ERMS)

In July 2013, Congressional Research Service (CRS) analysts, who regularly access e-resources in the course of their work, began using the Library’s Electronic Resource Management System as a research tool. Library Services and CRS are collaborating to provide improved services and access to electronic resources and to added descriptive metadata to the Library’s ERMS to support use by CRS.  The Library expects significant cost-savings in the consolidation of effort and use of a single system by Library Services, the Law Library of Congress, and the Congressional Research Service.

The Library has completed the project to add bibliographic records and holdings data for e-book titles contained in aggregations that LC purchases or licenses from vendors to the LC ERMS. The ERMS currently contains approximately 800,560 bibliographic, 936,907 holdings, 1404 resource, and 1154 license records.  In fiscal 2013, 846,498 searches were performed by staff and patrons in the Electronic Resources Online Catalog.

Managing the Library’s Digital Collections

A major focus of ILSPO in 2013 was the ingest and management of digital collections. In fiscal 2013 ILSPO integrated the Delivery Management Service (DMS) with the LC ILS as part of the eDeposit Project and initiated development for the acquisition of e-books via the Cataloging In Publication (CIP) program.  ILSPO is collaborating with units across the Library to develop workflows and policies and plan for the automation of tasks in order to expand the acquisition of digital collections.

Network Development and MARC Standards Office (NDMSO)

Bibliographic Framework Initiative (BIBFRAME)

At the end of the Early Experimenter year, which included various RDF vocabulary iterations, conversion of records from MARC to BIBFRAME for comparison purposes, and analyses of issues that confront any effort to replace MARC, the Network Development and MARC Standards Office took steps to stabilize the BIBFRAME project for a year of open testing.  To that end, a core RDF-based vocabulary was published and documented, with the intent to keep it stable except for augmentations for the next year.  The project web sites (one more informational, www.loc.gov/bibframe/, and the other more technical, bibframe.org) were rethought and better integrated.  LC also improved and expanded the software code sets that convert current MARCXML records to BIBFRAME, aligning them with the new stable vocabulary.  They are available both as a service and for download, but the emphasis for the next year is intended to be on working with all types of data in the BIBFRAME model, not just MARC.  The new testing activity will carry through the year with an emphasis on test implementations.  This “group” is open to all, but participants must be engaged in an actual project to join. For more information, email bfcomments@loc.gov

MARC

MARC: Update No. 17 to the MARC 21 formats was published online in September 2013.  It was a small update covering the MARBI June 2013 approved changes which included defining a new subfield in Series Added Entry fields in the Bibliographic format designating the type and bibliographic level of a series in a record that describes a part of that series; and defining subfields for qualifiers to standard identifiers in the MARC Bibliographic, Authority, and Holdings formats.  The Update was provided to CDS to keep its Cataloger’s Desktop product in synch with the web-published MARC documentation.

June 2013 marked the last meeting of the ALA MARBI (Machine-Readable Bibliographic Information) Committee, which from 1973-2013 advised on changes to the MARC format.  It was an interdivisional committee of ALA, but it was also considered a part of the broader MARC Advisory Committee which reached beyond ALA. Semiannual MARBI meetings were held at ALA conferences, where proposed changes to the MARC formats were reviewed, evaluated, and voted on by MARBI members, with non-MARBI members of the MARC Advisory Committee serving an informational role.

Following the final MARBI meeting in June 2013, a restructured MARC Advisory Committee (MAC) took on the responsibility of continuing MARBI's mission to foster open discussion about the MARC standard and to review and vote on proposed changes to the MARC formats.  The MARC partners--Library of Congress, Library and Archives Canada, British Library, Deutsche Nationalbibliothek--are the conveners of the MAC.  The partners drafted Terms of Reference and posted new MAC pages on the MARC 21Web site maintained by NDMSO. The first restructured MAC meeting will take place at the ALA Midwinter Meeting in January 2014.

LC's Linked Data Service (ID/LDS) Project

The period from June 2013 until January 2014 for LC's Linked Data Service - Authorities & Vocabularies (ID/LDS)  <http://id.loc.gov> was primarily a maintenance period, with one exception: the addition of the 36,000 cultural heritage organizations.  This reflects the conversion of the MARC Organizations database to linked data.  Generally during the period, ID/LDS was strengthened in small but meaningful ways, particularly with an eye toward leveraging it more and more in support of BIBFRAME.  New serialization options were added to existing services.  For example, search results and data are now available as JSONP.  Search results are also available as JSONML.  General search functionality was enhanced, providing more accurate results to queries, especially those that search on identifiers.   Crucially to making ID/LDS as usable as possible, staff devoted time to augmenting help documentation so that users can learn of search tips and serialization options.

ID/LSD is primarily for developers to enable them to programmatically interact with vocabularies  (as “linked data”) commonly found in standards promulgated by LC.  The system provides the vocabularies for individual records and bulk download in a number of formats including various RDF and XML formats, in addition to a web interface for end users. Because ID/LDS contains nearly all of the Library’s authority data, ID/LDS is foundational to BIBFRAME, the Bibliographic Framework Initiative which is actively exploring an RDF model and embracing linked data ideas.   

Digital Portal Projects

The Performing Arts Encyclopedia (PAE), Veterans History, and other portal projects continue to enable the Office to investigate new approaches to digital site creation and delivery to end users.  During this period, Yiddish American Sheet Music <http://lcweb2.loc.gov/diglib/ihas/html/yiddish/> was released in the Performing Arts Encyclopedia at URL <http://www.loc.gov/performingarts>.  In addition, a new searchable database for American Silent Feature Film was launched at URL <http://lcweb2.loc.gov/diglib/ihas/html/silentfilms/> as well as a prototype for a database providing access to a comprehensive survey of the survival of American silent feature films.

The Veterans History Project (VHP) <www.loc.gov/vets> added: Current Conflicts:Afghanistan and Iraq <www.loc.gov/vets/stories/ex-war-afghanistaniraq.html> and Healing With Honor: Medical Personnel < www.loc.gov/vets/stories/ex-war-medical2013.html>.

PREMIS (Preservation Metadata Implementation Strategies)

The PREMIS Editorial Committee expects to release a minor revision (2.3) of the PREMIS XML schema to allow for the specification of sources for controlled vocabularies in early 2014.  In addition it has continued to work on version 3.0 of the Data Dictionary, which will include changes to the PREMIS data model. Changes include considering Intellectual Entities another level of object to allow them to be described with preservation metadata and enhancing the ability to describe metadata for hardware and software environments.   The Committee expects the 3.0 revision to be available in the first half of 2014. It also convened the 5th PREMIS Implementation Fair in conjunction with the iPres conference in Portugal in September 2013.

MODS (Metadata Object Description Schema)

The MODS 3.5 schema was approved and made publicly available July 8th, 2013.  The changes are summarized at URL <http://www.loc.gov/standards/mods/changes-3-5.html>.  Supporting documentation for MODS 3.5--such as the Outline <http://www.loc.gov/standards/mods/mods-outline-3-5.html> and MARC to MODS 3.5 mapping--were updated to reflect MODS 3.5. MODS 3.5-related XSLTs are in the process of being revised. 

LC and the MODS Editorial Committee released a draft version of a MODS/RDF ontology to allow the community to experiment with MODS as Linked Data. In November a small working group chaired by Melanie Wacker of Columbia University Libraries was established to review that ontology and consider  changes, partially in response to Columbia's implementation of the current draft.

Other standards projects

The Extended Date/Time Format (EDTF) 1.0 specification, a profile of and extension to ISO 8601 (Representation of Dates and Times), defines features to be supported in a date/time string beyond those contained in the ISO 8601.  Work continued to submit it to ISO, the International Organization for Standardization, for official standardization.

SRU 2.0 (Search/Retrieval via URL) has completed processing as an OASIS (Advancing Open Standards for the Information Society) standard and OASIS management continued to work out the specific details pertaining to the submission of SRU 2.0 to ISO for further processing as an ISO standard.

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OFFICE OF STRATEGIC INITIATIVES

National Digital Newspaper Program

National Digital Information Infrastructure and Preservation Program (NDIIPP)

Chartered by Congress in 2000, the Library of Congress’ National Digital Information Infrastructure and Preservation Program (NDIIPP) has a mission to develop a national strategy to collect, preserve, and make available significant digital content, especially information that is created only in digital form, for current and future generations. NDIIPP is based on an understanding that digital stewardship on a national scale depends on public and private communities working together. The Program works to catalyze and sustain a national network of digital preservation partners. From the beginning of the project, one of the key ideas has been that the partnership, now with over 320 partner organizations worldwide, needed to work toward a distributed architecture. To that end, NDIIPP serves as the executive secretariat of the National Digital Stewardship Alliance (NDSA) and works with its partners to connect different platforms for storage and verification, data and metadata management, and access and discovery of preserved digital materials.

Recent outcomes from the NDIIPP program include:

  • Publication of several reports, including 2014 National Agenda for Digital Stewardship; Staffing for Effective Digital Preservation; Preserving.exe: Towards a National Strategy for Software Preservation; Issues in the Appraisal and Selection of Geospatial Data; and Perspectives on Personal Digital Archiving.
  • Co-hosting Personal Digital Archiving 2013 and working to co-host Personal Digital Archiving 2014.
  • Further development of Viewshare, a free public platform to generate interfaces to digital collections.
  • Extending the Library’s collection of web archives to over 505 terabytes.

Information about the program and its activities can be found at URL <http://www.digitalpreservation.gov>.

Federal Agencies Digitization Guidelines Initiative

The Library continues to play a prominent role in the work of the Federal Agencies Digitization Guidelines Initiative (FADGI), a group of 18 federal agencies collaborating on the development of digitization guidelines and best practices (see URL <www.digitizationguidelines.gov>).  The year 2013 ended on a very sad note, with the death of Steven T. Puglia on December 10.  Puglia was the coordinator for the FADGI Still Image Working Group and the Library's Manager for Digital Conversion Services.

For the Audio-Visual Working Group, the year's main initiatives concerned aspects of digital formatting to serve moving image collections.  Three of these efforts focused on video preservation.  The longest-standing of these entails the extension and refinement of a high-end MXF-format specification being used at the Library's Packard Campus facility in Culpeper, Va., and of great interest to other archives.  A second effort, led by a team at the National Archives, is comparing a variety of digital formats that are suitable for projects that will reformat older videotapes.  The third effort, with strong support from the Library's American Folklife Center, is exploring modes for ingesting and preserving newly created born digital video.  Participants include the National Oceanic and Atmospheric Administration, whose holdings feature video footage from undersea science research, and the Smithsonian Institution, with video footage from oral history interviews and ethnographic research.  A fourth moving image initiative, also led by a team from the National Archives, is drafting a model statement of work for outsourced motion picture film scanning.  All of these efforts will continue in 2014.

The FADGI Still Image Working Group continued its efforts to expand available tools and guidelines to support the digitization of collections. The Digital Image Conformance Evaluation (DICE) software for analyzing the imaging performance of scanners and digital cameras was updated.  Two new targets for the testing of transmitted-light scanners were designed and one was delivered for testing.  A subgroup led by the Government Printing Office has drafted a comparative assessment of still image file formats (cost, implementation, technical capability, and sustainability factors), to be published online in early 2014.  One team is developing a tool to assess the resolution needed to capture informational (as distinct from artifactual) image data in pictorial collections, especially for historic photographic negatives. Another exploration is comparing subjective judgments of the impact of JPEG 2000 lossy compression (e.g., for materials like 3x5 catalog cards) with objective measurements of that compression.

Digital Preservation Outreach and Education (DPOE)

In January 2010, the Library of Congress launched the Digital Preservation Outreach and Education (DPOE) program. DPOE fosters national outreach and education about digital preservation by building a collaborative network of instructors and partners to provide training to individuals and organizations seeking to preserve their digital content.

Since its start, DPOE has held four Train the Trainer workshops in Washington DC, Indiana, Illinois, and Alaska, hosting 87 working professionals from across the United States. Those events focused on delivering specific digital preservation skills and taught participants how to deliver workshops in their communities. Since the first training event, DPOE Trainers have each offered an average of over 60 training hours, training thousands of new digital preservation practitioners. As training continues, the network gathers new data, insights, and materials sharing through our listserv and building out the curriculum for more audiences and more use-cases.  In addition, the online DPOE Training Event Calendar is one of the most-viewed pages on www.digitalpreservation.gov and the DPOE listserv is an active community forum with over 350 members seeking and sharing knowledge on digital preservation topics.

DPOE is currently working to add more advanced content modules to its curriculum, define resource-specific levels of digital preservation activities, develop online training resources, and form partnerships to expand its network of educators.  Continued partnerships with the national and international community will help form a unified network of digital preservation training and allow DPOE to continue to provide working professionals with the knowledge they need to preserve their digital assets.

National Digital Stewardship Residency (NDSR)

The National Digital Stewardship Residency is a nine-month field experience program that offers recent graduates the opportunity to work on relevant projects at one of ten participating Washington, D.C., institutions. The program was developed through a partnership between the Office of Strategic Initiatives and the Institute of Museum and Library Services.  The mission of the NDSR is to build a dedicated community of professionals who will advance our nation’s capabilities in managing, preserving, and making accessible the record of human achievement held in digital form. This will enable future generations to fully realize the potential of digital resources now and for years to come.

The first cohort of 10 residents arrived at the Library in early September 2013.  Resident hosting institutions for the 2013-2014 cohort include the Association of Research Libraries, Dumbarton Oaks Research Library and Collection, the Folger Shakespeare Library, the Library of Congress, the National Library of Medicine, National Security Archive, Public Broadcasting Service, Smithsonian Institution Archive, University of Maryland, and the World Bank. The 2013-2014 residency will end in late May 2014.

Repository Development Center

The Repository Development Center develops software tools and services to facilitate the management of digital content at the Library. The group is responsible for the tools and Web applications used in a number of Library initiatives, including eDeposit for eSerials, the National Digital Newspaper Program, and the World Digital Library, as well as building generalized repository and content transfer and processing services in use across the organization. Recent RDC accomplishments include: new content acquisition workflows in use by 27 Library divisions, improved reporting, and support for additional quality review options.  A new workflow for bulk accession, transfer, and inventory of incoming content was put into production.  New points of system integration were put into place for repository services, including data exchange integration with the Voyager ILS.  Quality Review tools were used to review over 40 million images.  Major infrastructure improvements and search optimization were put into place for internal and public services.  The user interfaces for the suite of internal core repository services were redesigned for consistency. The Chronicling America web application resulted in significantly higher performance for visitors to the site with faster page load times and faster searches, enabling higher numbers of daily user visits. The World Digital Library web application was updated to meet the increased demand for the content, including the launch of a new Book Viewer, allowing easier navigation through digitized books. Repository services tools enabled the acquisition and ingest of the Library’s first born-digital Manuscripts collection and first born-digital personal papers donated by a member of Congress. 1.9 petabytes of content is now inventoried in the Library Inventory System. 

Web Services Division

Web Services is the Library’s main Web team, creating and managing web sites and Applications while providing strategic input across all aspects of the Library’s web program. The Web Services team works to provide project management, requirements analysis, information architecture, visual design, development, integration, testing, and operational support to hundreds of Library web sites and applications, as well as managing the technical and policy aspects of the Library’s external social media and content distribution presence.

Over the past two years, Web Services has been focused on the strategic content delivery area, supporting the development of new capabilities while maintaining support for the large body of content and functionality already extant on loc.gov and related sites. The focus on implementation of systems and supporting processes for content delivery and core technology is enabling significant improvements to the Library’s ability to deliver content and services in a modern, supportable, user-focused manner.

Web Services is leading the Library’s web strategy implementation effort. The project involves staff from all Library service units, working with the Library’s Web Governance Board (WGB). In 2013, Web Services’ successfully managed a second year of the overall strategy implementation effort. The scope of the project continues to include functional, content, and process work across all core areas of the Library’s web presence.
Legislative Beta. Following the landmark release of the initial version of the new beta.congress.gov site in September 2012, the Web Services team led a Library-wide effort to extend and improve the site via a series of releases that added both content and functionality. With the progress made in 2013, the Library is on track to complete the development of the system and enable the graceful retirement of the Library’s existing THOMAS system in 2014. Web Services’ staff led the requirements, information architecture, design, and development of the beta.congress.gov system, using an Agile development approach. Critical to the team’s success has been the close collaboration with staff from the Library’s Information Technology Services (ITS), Congressional Research Service (CRS), and Law Library. Central to the success of the team is a focus on usability and continuous improvement – many of the improvements to the search system made in 2013 were the result of a close analysis of user feedback, usability testing, and feedback from both inside and outside the Library. Key releases of beta.congress.gov in 2013 included:

  • Beta.congress.gov release 1.0.2 (maintenance release)
  • Beta.congress.gov release 1.03 (113th Congress)
  • Beta.congress.gov release 1.1 (Congressional Record)
  • Beta.congress.gov release v1.1.1, including new functionality (all Actions, improved cross-linking of Congressional Record, browse by date for CR, etc), new content (several additional years of CR), and infrastructure and code improvements
  • Beta.congress.gov release 1.2 (Committee Reports, Committee Landing/Profile pages, Enhancements to Legislative and Amendment detail pages, Congressional Record pages enhancements, Search Improvements, Search Platform Upgrade)
  • Beta.congress.gov release 1.3 (performance improvements, search improvements, visual design cleanup)

Objects, sets, and formats

Following the development of the baseline web presentations that form the core of a normalized, accessible, adaptive design for the National Library’s web presence in 2012, the team has been focused in 2013 on the migration of legacy and new presentations to the standard toolset. These migrations take valuable content and make it more immediately accessible to users, allowing for improved searching, browsing, display, and sharing. Key releases included:

  • Release of over 200,000 items in upgraded templates, including audio, video, sheet music, and images.
  • Release of 11 upgraded manuscripts sets, including Zora Neale Hurston’s Plays; The Samuel F. B. Morse Papers; Alexander Graham Bell Family Papers; American Life Histories: Manuscripts from the WPA Federal Writer's Project; Wilbur and Orville Wright Papers; American Colony in Jerusalem, 1870-2006; Civil War Soldier in the Wild Cat Regiment : Selections from the Tilton C. Reynolds Papers; Frederick Douglass Papers; Freedom's Fortress: the Library of Congress, 1939-1953; Poet at Work: Recovered Notebooks from the Thomas Biggs Harned Walt Whitman Collection; Washington During the Civil War: the Diary of Horatio Nelson Taft, 1861-1865.
  • Release of upgraded photographs set, Women of Protest: Photographs from the Records of the National Woman's Party.
  • Release of new Clara Barton papers manuscript collection.
  • Launch of new Sports Byline Audio collection.
  • Launch of iPad/iPhone compatible video player.
  • New format page for Film & Video.
  • Launch of 12 upgraded Film sets including America at Work, America at Leisure: Motion Pictures from 1894; Before and After the Great Earthquake and Fire: Early Films of San Francisco, 1897-1916; Buckaroos in Paradise: Ranching Culture in Northern Nevada, 1945-1982; Great Conversations in Music; Inside an American Factory: Films of the Westinghouse Works, 1904; Inventing Entertainment: The Early Motion Pictures and Sound Recordings of the Edison Companies; Last Days of a President: Films of McKinley and the Pan-American Exposition, 1901; Origins of American Animation; Selections from the Katherine Dunham Collection; The Life of a City: Early Films of New York, 1898-1906; The Spanish-American War in Motion Pictures; Theodore Roosevelt: His Life and Times on Film.
  • Launch of eight Web Archives sets and Format page.
  • Launch of Songs of America Set (including Map and Interactive Timeline).

Search

In 2013, Web Services continued to work closely with developers from the Library’s Information Technology Services (ITS) team to extend and manage the Library’s main web search (http://www.loc.gov/search). Mature and stable, the Library’s main web search is a sophisticated, feature-filled search application that provides users with access to over 21 million items in the Library’s collections. Search includes advanced features such as faceting of search results, multi - results views, item thumbnails, auto-suggest, and more. During 2014, the Library will continue to retire legacy search systems, replacing them with loc.gov/search functionality. In 2013, the Library implemented several improvements, including:

  • An upgrade of the core search software, enabling improved results and new features.
  • Interface improvements based on metrics, user testing, and staff feedback that enhanced the user experience, improved accessibility, and implemented a more mobile-friendly design.
  • Improvements to the management of search data, including more frequent ingest and indexing of key data sets, including the Library’s Catalog.
  • Retirement of legacy search tools, replacing them with loc.gov/search.

Constitution Annotated iPhone/iPad app and Web Content

In September 2013, the Library launched an app delivering an electronic version of the “Constitution of the United States of America: Analysis and Interpretation” (popularly known as the Constitution Annotated or “CONAN”), which contains an analysis of virtually all Supreme Court case law relevant to interpreting the Constitution. In addition to the mobile app, the content is now also available on beta.congress.gov. The Library team worked closely with the Senate Committee on Rules and Administration and the Government Printing Office on this project, and both the apps and the web site will be updated four times each year as summaries and analysis of new Supreme Court decisions are prepared.

MyLoc.gov – the Library of Congress Experience/Exhibitions

In 2013, Web Services has been working with the Library’s Interpretive Programs Office to improve legacy exhibitions and to migrate unique content on myLOC.gov to the Library’s main web site. The consolidation of all web exhibitions into a single site with an improved design greatly enhances the value of the content to users by making it easier to search, navigate, and use. The consolidation enabled the retirement of the technically distinct myLOC platform at the end of 2013, reducing maintenance costs and resource requirements. In addition to improvements to existing content, the Web Services team worked with IPO to add several new exhibits to the site. Specific releases in 2013 included:

  • New Exhibits: Civil War in America; Musical Worlds of Victor Herbert; Words Like Sapphires; Gibson Girls; A Day Like No Other – The March on Washington; Night at the Opera; Danny Kaye and Sylvia Fine.
  • Launch of upgraded/updated exhibition sites: Brown v. Board at Fifty: With an Even Hand; Churchill and the Great Republic; Revising Himself: Walt Whitman and Leaves of Grass; Cartoon America; Voices of Civil Rights; Dream of Flight; 1492: An Ongoing Voyage; Creative Space: Fifty Years of Robert Blackburn's Printmaking Workshop; Russian Photographs; Humor's Edge; Share the Perspective of Genius: Leonardo's Study for the Adoration of the Magi; West Side Story; The Empire that Was Russia: The Prokudin Gorskii Photographic Record Recreated; On the Cutting Edge; and Roger L. Stevens Presents; The Work of Charles and Ray Eames: A Legacy of Invention; Margaret Mead: Human Nature and the Power of Culture; For European Recovery: The Fiftieth Anniversary of the Marshall Plan.

Educational Outreach

The mission of the Educational Outreach Division is to advance the effective use of the Library's vast online collections of primary sources by teachers and students. These primary sources, when embedded in inquiry-based instruction, help build content knowledge, critical thinking, and analysis skills in students.  Educational Outreach manages the Teaching with Primary Sources program (TPS), through which Library staff and institutional partners in a nationwide consortium deliver primary source-based professional development. In fiscal 2013, Educational Outreach accomplished the following on-site, off-site, and at a distance, as it worked to advance the Library's K-12 mission.

On-Site

TPS offered five, 5-day Summer Teacher Institutes at the Library of Congress. More than 500 teachers applied, 130 were selected and completed the Institutes. The 130 were from 37 states and 99 Congressional districts. In its third year, the LOC Box (pronounced “Lock Box”) field trip program was again booked to capacity, serving 1,427 students from 24 schools in the Washington, D.C. area.

Off-Site

TPS presented and exhibited at national education conferences in order to better serve the K-12 population and elicit feedback from teachers across the country.  TPS presented sessions and exhibited at NCTE (National Council of Teachers of English) and NCSS (National Council for the Social Studies) and exhibited at three other conferences (ASCD—formerly Association for Supervision and Curriculum Development, National Association of Indepent Schools, and the nonprofit educational corporation CUE), reaching more than 28,000 attendees. The TPS Consortium of 28 institutional partners, and a regional network of 162 educational organizations that incorporate Library of Congress primary sources into their own programs for teachers, together delivered 884 professional development events that reached 21,837 teachers from 353 districts.

At a distance

The Library’s web site for teachers continued to grow in popularity, in large part due to the blog, “Teaching with the Library of Congress.” In fiscal 2013, Library staff wrote 105 posts on topics of great interest to educators including tips for using the online collections, approaches for meeting curricular standards, and more.  The  site increased its readership by more than 15 percent over fiscal 2012, with more than nine million views for the year.

TPS staff completed a beta test of the TPS Teachers Network platform in fiscal 2013, enlisting the participation of 803 teachers. Findings from the beta supported development of a permanent networking site for educators interested in using Library of Congress primary sources more effectively in their classrooms. This site will go live in January 2014.

The TPS team launched a new Twitter account for the Library's K-12 audience, Teaching with the Library of Congress, @TeachingLC. This account allows the Library to not only promote its materials and programs to the nation's teachers, students, and administrators, but also to develop original teaching activities for the medium. In its first four months, the account acquired more than 2,800 followers.

TPS forged a new partnership with the National Council for the Social Studies and in September 2013, began publishing a new feature entitled “Sources and Strategies” in Social Education, the NCSS journal.

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INFORMATION TECHNOLOGY SERVICES DIRECTORATE (ITS)

Information Technology Security Group (ITSG)

ITSG performs an IT Security Risk Assessment which provides for the strategic review of IT security risks and implementation of appropriate responses to reduce those discovered risks. ITSG has made improvements to the various areas of operational security.  This year, ITSG focused on process improvement.  Trusted Agent FISMA was rolled out to bring automation to the Certification & Accreditation process.  ITSG also started working on training targeting specific IT user groups in order to improve security in crucial such as application development and engineering.  ITSG has improved the Library's Security Awareness and Training by providing Library staff with material that is current and impactful at both work and home.

Research & Development, Copyright

While providing ongoing maintenance and support for several business applications, the R&D COP group has also supported Copyright on several initiatives in 2013. The Group has assisted Copyright with implementing multiple eCO enhancement releases, and has worked with Copyright to revamp the interface between eCO and the Copyright Imaging System to enhance efficiency. Additionally, Copyright and ITS have been working together to support independent assessments by industry experts of the eCO system for potential performance and reliability improvements. The group has also been working with Copyright to migrate eCO to a new storage architecture to enhance performance and ensure the long-term viability of Copyright data. In addition, RDCOP had started a project to develop a new web-based application for Online Service Providers to designate agents under the Copyright Act, and has been working with Copyright to plan for the migration of Copyright legacy system functionality into the eCO system. RDCOP has also supported the Copyright Licensing Division by making enhancements to the LDS and BOSS systems to support regulatory requirements.

Research & Development, Congressional Research Service

The R&D/CRS group is responsible for software development and operational maintenance of the Library’s critical systems that manage and disseminate legislative content.  The customer facing systems supported include THOMAS for the general public and LIS (Legislative Information System) for use by the Congressional Research Service, members of Congress and their staff, and other Legislative Branch agencies.  The group also develops and maintains content management systems that are used by the Congressional Research Service’s Legislative Analysis and Information Section for legislative content quality assurance and other value add operations, such as the preparation of summaries and digests of bills and resolutions of the United States Congress.

Research & Development, Library Services/Law Library

The Research and Development Group for Library Services and the Law Library (R&D/LS&LL) is managing, among many projects, the Web Duplicate Material Exchange Program (WebDMEP) Project, designed to take the current web-based DMEP Application and re-engineer it into a more modern, robust program with increased efficiency and supportability. The new application will also allow a number of enhancements to be incorporated, including automated clearing of the user shopping carts at the end of each month and allowing institutions to create multiple user sub-accounts. A number of manual supporting tasks currently performed by Library Services staff will also be automated, including fully automating inventories and the material upload process.  Additionally, the Surplus Books Program will be incorporated as a module of the new system.

The Consolidated Traffic Manager (CTM) Project is an effort to develop a software application that will allow the Library to achieve significant savings by combining two separate projects, eCIP Traffic Manager Modernization and ISSN Traffic Manager Enhancements, into one.  eCIP Traffic Manager currently allows publishers to submit CIP requests and have then forwarded automatically through the internal workflow process. The new application will also consolidate all of the eCIP modules into a single common application, resulting in less maintenance and reducing the requirements for additional skill sets to maintain some of the “one-off” modules that currently exist.   The ISSN Traffic Manager will allow publishers of serial publications to request ISSN numbers for their publications online.  Additionally, the CTM will automate the ISSN workflow and will provide selected updates automatically to both LS staff and to the publishers.   Combining both Traffic Managers will allow the sharing of a common back-end, including a database that will result in significant cost and time savings during development and in ongoing maintenance once in production. 

The HathiTrust Shibboleth Project is in its final phase of development and should be implemented in early spring 2014.  This authentication service will facilitate access to the digital content provided by more than 60 partners in the HathiTrust by all registered patrons of the Library’s Voyager ILS, including members of Congress, both on and off the Library’s main campus.

Research & Development, Digital & Web Initiatives

The R&D Digital & Web Initiatives (D&WI) group supports and develops the National Library Search for Project ONE.  The goal of the Project ONE Search effort is to implement the Library’s new web strategy with a focus on faceted searching, objects, formats, and sets and providing access to more digital content from a single site. Recent accomplishments include an upgrade to the SOLR search engine; the introduction of a Video Format page including such films as “Early Films of San Francisco - Before and After the Earthquake”; the addition of five American Folklife Center collections e.g., “Quilts and Quiltmaking”; implementation of automatic updates for all the Library’s Catalog records, and the deployment of a new large collection from the Music Division, Songs of America.  Search is available at www.loc.gov.

D&WI also develops Project Management and Systems Development best practices and methodologies for use throughout ITS and the Library. This year, D&WI released a new Project Management Life Cycle (PMLC) which describes Project Management processes and deliverables applicable to all ITS projects regardless of project type, size, or complexity. Comprised of four phases: Initiation, Planning, Execution and Control, and Closeout, the ITS PMLC is based on the Project Management Institute’s Project Management Book of Knowledge and industry best practices. It is intended to ensure important Project Management process steps, including communications, schedule, risk, issue, and change management, are consistently followed..

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