Service units, divisions, and offices within the Library have submitted the information in this briefing document for the attention and use of Library of Congress staff who will attend the American Library Association (ALA) 2013 Midwinter Meeting in Seattle, Wash., Jan. 25-28, 2013. The document covers initiatives undertaken at the Library of Congress since the ALA 2012 Annual Conference in Anaheim, Calif., June 22-26, 2012. Information in the printed document is valid as of Jan. 14, 2013. This document will be updated regularly until the close of the Midwinter Meeting.

Library of Congress Exhibit Booth

The Library of Congress Exhibit Booth #603 at the Washington State Convention Center (800 Convention Place, Seattle, WA 98101). The Library of Congress’s booth manager is Isabella Marqués de Castilla.

Exhibit hours are (view schedule of presentations):

  • Friday, January 25: 5:30-7:00 pm; ribbon-cutting ceremony at 5:15 pm
  • Saturday, January 26: 9:00 am - 5:00 pm
  • Sunday, January 27: 9:00 am - 5:00 pm
  • Monday, January 28: 9:00 am - 2:00 pm

Library staff making presentations in the booth theater include: Julianne Beall, Colleen Cahill, Judith Cannan, John Y. Cole, Blane Dessy, Jeanne Drewes, Kevin Ford, Paul Frank, Jennifer Gavin, Linda Geisler, Patricia Hayward, Maggie Kruesi, Everette Larson, Guy Lamolinara, Laverne Page, Steve Prine, Dave Reser, Regina Reynolds, Caroline Saccucci, Roberta I. Shaffer, and Min Zhang. Associate Librarian for Library Services Roberta I. Shaffer will be speak at the booth at noon on Saturday and Sunday and at 11:30 am on Monday, on “Challenges for the 21st Century.”

Promotions at the Booth: The Cataloging Distribution Service is running daily ads in Cognotes inviting attendees to one-on-one demonstrations of Classification Web and Cataloger’s Desktop. The ads prominently feature the LC booth number.

A pocket-size reference brochure and a large, handsome poster of the LC Classification are available free to booth visitors while supplies last.  Also available to all visitors: two attractive bookmarks, one listing all LC Classification schedules and one advertising free 30-day trials of Class Web and Cataloger’s Desktop.

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Maria A. Pallante, Register of Copyrights and Director of the U.S. Copyright Office, announced a two-year plan in October 2011 detailing an array of policy and administrative initiatives and ten special projects to update and improve the Copyright Office’s services in the 21st century. Priorities and Special Projects of the United States Copyright Office 2011–2013 is available at URL <www.copyright.gov/docs/priorities.pdf> [PDF, 429 KB]. The projects involved will inform the Office’s development of a new five-year strategic plan to commence in October 2013.

Personnel Changes

David Carson, the Office’s general counsel, retired September 14, 2012. David Christopher, formerly chief of the Information and Records Division, was promoted to chief of operations December 17, 2012.

Documents Reengineering

One of the projects included in Priorities and Special Projects of the United States Copyright Office is reengineering of the Office’s service for publicly recording copyright-related documents, including transfers, licenses and other records relating to chain of title.

The process for recording documents related to copyright ownership that are submitted to the Office remains paper-driven; the recordation function was unaffected by the Office’s conversion to electronic registration processing in 2007. In fiscal 2012, the Office recorded over 8,500 documents containing more than 300,000 titles of works. To improve its public service, the Office plans to create a system for online submission of documents.

The Office solicited input in 2012 from users of the Office’s recordation function and public records. In 2013, the Office will continue to solicit comments from copyright owners and records users, including librarians, educators, technologists, and consumer groups, and the feedback gathered will inform business requirements for building an online system for filing and processing documents submitted for recordation.

Technical Upgrades to Electronic Systems

The Office is currently evaluating what the “next generation” of its electronic services – including registration, recordation, database access, and the like – should look like. Through a comprehensive evaluation of its current technical processing capabilities, and extensive interaction with stakeholders, the Office hopes to develop a complete picture of how the Office currently supports the needs of the copyright community, and where its systems and services could be improved. The Office hopes to achieve a greater understanding of current technical challenges facing the copyright community as well as to gain a comprehensive understanding of how the community hopes to conduct business with the Copyright Office in the future. This evaluation process, which is tied to special projects detailed in Priorities and Special Projects of the U.S. Copyright Office released by the Register of Copyrights in October 2011, is intended to inform the development of the Office’s next five-year strategic plan that will commence in October 2013 and guide, among other things, the technological evolution of the Copyright Office.

Section 108 Reform

In Priorities and Special Projects of the United States Copyright Office, the Register announced that the Office will make preliminary recommendations for legislative changes to update and revise section 108 of the copyright law. Section 108 sets forth exceptions to the law to permit libraries and archives to make and distribute copies of copyrighted materials in their collections under certain conditions. An independent study group cosponsored by the Office and the Library of Congress reported in 2008 that section 108, enacted in 1976, fails to meet the needs of libraries and archives dealing with born-digital works, digital preservation, and uses and lending of digital copies of works.

To inform discussion about section 108 reform, the Office is cosponsoring a daylong public symposium on February 8, 2013, with the Kernochan Center for Law, Media and the Arts at Columbia Law School in New York. The symposium will feature Maria A. Pallante and speakers from Columbia Law School, the U.S. Patent and Trademark Office, and elsewhere. For details, go to URL <www.copyright.gov/docs/section108>.

Orphan Works

The Office requested comments in October 2012 on recent changes in the legal and business environments that might be relevant to resolving the problem of orphan works (that is, copyrighted works whose authors cannot be identified or located). The notice also sought comments on potential legislative, regulatory, or voluntary solutions to the problem. The Office is reviewing orphan works in continuation of its previous work on the subject and to advise Congress on possible next steps for the United States. The Office anticipates publishing additional notices in 2013 on this topic. For details, go to URL <www.copyright.gov/orphan>.

Small Copyright Claims

At the request of Congress, the Copyright Office initiated a study in 2011 to assess whether the current legal system hinders or prevents copyright owners from pursuing copyright infringement claims that have a relatively small economic value, and if so, how. The study will discuss and recommend potential changes in administrative, regulatory, and statutory authority. In 2012, the Office solicited public comments and held public meetings in New York, N.Y., and Los Angeles, Calif. For details, go to URL <www.copyright.gov/docs/smallclaims>.

Compilations

In a policy statement published in June, the Office clarified that authorship in compilations is a subset of the categories of copyrightable authorship as defined in section 102(a), not a separate and distinct category.

The Office concluded that the categories of copyrightable subject matter established by law not only determine what is protected under copyright can be registered for copyright, but also limit copyrightable subject matter. It announced that “unless a compilation of materials results in a work of authorship that falls within one or more of the eight categories of authorship listed in section 102(a) of the Copyright Act, the Office will refuse registration in such a claim.” For details, go to URL <www.copyright.gov/fedreg/2012/77fr37605.pdf> [PDF, 228 KB].

Choreographic Works

Also in June, the Office clarified that a copyright claim in a choreographic work must contain a minimum amount of original choreographic authorship. For copyright purposes, choreographic authorship is considered to be the composition and arrangement of a related series of dance movements and patterns organized into an integrated, coherent, and expressive whole. Simple dance steps, sports movements, exercises, and social dances, even if they are presented as a compilation of movements or dance steps, do not constitute a copyrightable work, because such a compilation of movements would not fit within any of the statutory categories of authorship. For details, go to URL <www.copyright.gov/fedreg/2012/77fr37605.pdf> [PDF, 228 KB].

Automated Databases

The Office announced an amended regulation in July governing the deposit requirements for applications for copyright in automated databases that consist predominantly of photographs. Beginning August 8, 2012, claims to copyright in such databases had to include the image of each photograph in which copyright is claimed, whether such deposits are submitted with paper or electronic applications.
For details, go to URL <www.copyright.gov/fedreg/2012/77fr37605.pdf> [PDF, 228 KB] and URL <www.copyright.gov/fedreg/2012/77fr40268.pdf> [PDF, 223 KB].

Resale Royalties

In September, the Office requested comments on how a federal resale royalty right for visual artists would affect groups or individuals, who create, license, sell, exhibit, disseminate, and preserve works of visual art. Specifically, the Office seeks comments on how visual artists exploit their works under existing law and issues that may be encountered when considering a federal resale royalty right in the United States. For details, go to URL <www.copyright.gov/docs/resaleroyalty>. 

International Copyright

The Office continued in 2012 to participate in U.S. delegations to meetings of the World Intellectual Property Organization, including ongoing discussions about limitations and exceptions to copyright law for the blind and visually impaired and a June diplomatic conference in Beijing about protection of audiovisual performances.

Staff also served on official delegations and negotiating teams for the proposed Trans-Pacific Partnership; worked on implementation of copyright-related legislation in Colombia, Panama, and South Korea following passage of bilateral free trade agreements; and participated in bilateral negotiations and consultations with other countries.

Anticircumvention Rulemaking

In October, the Office concluded the fifth triennial rulemaking proceeding under section 1201 of the copyright law. Section 1201 provides that, upon the recommendation of the Register of Copyrights, the Librarian of Congress may designate certain classes of works as exempt from the prohibition against circumvention of technological measures that control access to copyrighted works. The final rule, effective October 28, 2012, and the analysis and recommendation of the Register are available at URL <www.copyright.gov/1201>.

Statutory License Administration

In September 2012, the Office’s Licensing Division launched a pilot for a new online royalty statement of account system. The pilot is initially testing electronic filing of statements submitted by cable operators. In 2010, the Office started a reengineering project to streamline the filing, processing, searching, and archiving of statements of account and to make them more quickly accessible to the public online. Many frequent filers have visited the Office since the pilot’s launch and participated in hands-on testing and validation of the system, providing helpful feedback about the system’s design and performance.

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LAW LIBRARY OF CONGRESS

Distinguished law professor Orin S. Kerr of George Washington University Law School has been selected as the first scholar in residence for the Daniel and Florence Guggenheim Foundation Program on Demography, Technology and Criminal Justice at the Library of Congress. The Law Library has primary oversight of the program, which also extends to the Manuscript Division. During the two-year program, Kerr will use the Library’s collections to conduct research on the topic area, “Information Technology vs. Privacy—The Impact on Criminal Justice.” The appointment was made possible through the generous support of the Daniel and Florence Guggenheim Foundation, which awarded a $150,000 grant in September 2011 to the Library to support a program on demography, technology and criminal justice.

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OFFICE OF THE LIBRARIAN / CONGRESSIONAL RELATIONS OFFICE (CRO)

Library Appropriations

The Library continues to operate under a fiscal 2013 Continuing Resolution (CR) funding the government through March 27, 2013. Effective October 1, the Library funding base for the first six months of fiscal 2013 reflects the fiscal 2012 level plus a 0.612% increase.  Library funding may be affected by an automatic sequestration that may yet take place beginning in March 2013, unless Congress passes and the President signs legislation to further delay or halt the impact of the sequestration.  The House and Senate Appropriations Committees have been working on a conference report for the Legislative Branch and other appropriations bills in the event that there is agreement to proceed with a final funding bill for the remainder of fiscal 2013.

The Library is working with the Appropriations Committees to determine precisely what budget authority could be subject to the funding reduction in the event sequestration takes place beginning in March 2013.

The Library can expect a difficult fiscal 2014 budget process, with continued pressure to reduce funding of federal agencies. Fourteen of the congressional Class of 2010 who were elected on largely anti-Washington themes have now left Congress, while a number of the same issues remain unresolved (determining the ideal level of federal spending and revenue levels, and implementation of health care reform legislation). Several indicators of the tight economic environment of particular interest to federal employees are already in place -- a two-year freeze on increases in federal pay has been extended into fiscal year 2013, and Congress continues to consider raising federal employee retirement contributions. The Office of Management and Budget transmitted an email to labor and agency officials on Dec. 20, 2012, regarding the impact of sequestration and possible employee furloughs and program cuts. The Office of Personnel Management issued an advisory on administrative furloughs on Dec. 28, 2012.

Outlook for 113th Congress

The new Congress was sworn in on January 3, 2013, just hours after the 112th Congress adjourned. The Congressional Relations Office staff have met most of the members of the incoming freshman class in the House. The Committee on House Administration, and Leaders Cantor and Hoyer, hosted events at the Library soon after the election and members on both sides of the aisle came to socialize, meet the Librarian, and see the Jefferson Building and the Civil War exhibit. The Congressional Research Service (CRS) participated in training sessions for the new Members.  CRO is now contacting the staff of new Members to acquaint them with the Library’s collections, programs and services.

The 113th Congress has a slightly smaller freshman class than the previous congress. There are a total of 84 new Representatives (49 Democrats and 35 Republicans) and 13 new Senators (3 Republicans, 9 Democrats and one Independent).  Several new Members in both chambers have served previously as Members, and quite a few have been Hill staff.  The lineup in the House is currently 233 Republicans and 200 Democrats, with 2 vacancies; the Senate consists of 53 Democrats, two Independents who will caucus with the Democrats, and 45 Republicans.

There will be a number of changes to the key committees with jurisdiction over the Library.  In the House, the Committee on House Administration (CHA) will be chaired by Rep. Candice Miller (R-MI), who served on the Committee in the 109th Congress.  Rep. Robert Brady (D-PA) will continue as ranking member.  We anticipate additional changes in committee membership on CHA.  The Chairmanship of the Joint Committee on the Library has not yet been established, but will move to the House for the 113th Congress.

The House Appropriations Committee Chairman Harold Rogers (R-KY) will return, with Rep. Nita Lowey (D-NY) moving up to Ranking Member to replace retiring Rep. Norm Dicks. The Legislative Branch Subcommittee will be chaired by Rep. Rodney Alexander (R-LA), but rank and file slots have not yet been filled.  The House Judiciary Committee will be chaired by Rep. Bob Goodlatte (R-VA), with Rep. John Conyers (D-MI) continuing as Ranking Member.

On the Senate side, Sen. Charles Schumer will return as Chairman of the Committee on Rules and Administration and also become Vice Chair of the Joint Committee on the Library of Congress.  After the death of Sen. Daniel Inouye (D-HA) on December 20, Sen. Barbara Mikulski (D-MD) moved up to the Chairmanship of the Senate Appropriations Committee, her first full committee gavel in her nearly 30-year Senate tenure. The Subcommittee on Legislative Branch membership has not yet been determined, but with Sen. Nelson’s retirement the Chairmanship will change in the 113th Congress. The Committee on Homeland Security and Governmental Affairs, which handles federal workforce matters, is now chaired by Sen. Tom Carper (D-DE), and the ranking member is Sen. Tom Coburn (R-OK).

CRO is also working with the staff of Reps. Earl Blumenauer (D-OR) and Robert Aderholt (R-AL), co-chairs of the Congressional Library of Congress Caucus, on possible events in the next year for current and new Caucus members.

Legislative Branch Information Transparency

In addition to Library participation in a February 2, 2012 open forum on legislative data sponsored by the Committee on House Administration, the Library received recognition during the 113th Congress for developing a Congressional Record iPad App and a centralized site for viewing House Committee live and archived video streams.  In the House Appropriations Committee markup of the FY2013 appropriations for the Legislative Branch [H.R. 5882], the Committee included report language directing the Library, CRS, GPO, the House Clerk and other congressional offices to convene a task force to explore various issues and questions regarding bulk data downloads of legislative information in XML format, and to develop a projected timeline and budgetary analysis for system development and implementation. While the Task Force report to the Committee has not been made publicly available, the House Clerk and the Government Printing Office have announced the availability of House floor summaries and bill text in bulk downloadable format. The Task Force is expected to continue to meet and discuss legislative information transparency and ways the House and its support agencies can coordinate to streamline processes for data sharing.

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OFFICE OF THE LIBRARIAN / OFFICE OF SECURITY AND EMERGENCY PREPAREDNESS (OSEP)

The Office of Security and Emergency Preparedness (OSEP) continued developing the Library’s security and emergency programs, with a focus on enhancing the emergency preparedness program, updating Continuity of Operations (COOP) plans, enhancing electronic and security controls protecting special-format collections and other assets, and beginning the fifth round of Site Assistance Visits (SAVs). The office launched a new Intranet Website covering its major functions: emergency preparedness, collections security, physical security, and personnel security. Staff of OSEP played a crucial role in planning for and augmenting security, safety, medical response, and law enforcement efforts supporting the more than 200,000 visitors to the Library’s National Book Festival on the National Mall on September 22-23, 2012.

The Emergency Preparedness Office continued improving the emergency readiness posture of the Library by conducting education and training for office emergency coordinators and emergency evacuation team members and by conducting no-notice evacuation drills for staff and visitors. In support of the fiscal 2012 Annual Objectives of the Library’s Strategic Plan, emergency preparedness staff facilitated the testing of remote access to data networks and the conducting of table-top exercises of off-site COOP (Continuity of Operations Plan) activities. The Emergency Management Program Officer conducted COOP briefings to Service Unit directors and respective continuity planning staff on best practices and lessons learned from other federal agencies to help the Library refine and update its internal COOP plans.

The Protective Services Office completed Phase I of the Library identification (ID) re-badging initiative at the end of December 2012. Under Phase II, staff requiring access to Congressional offices will be issued new 113th Congress ID cards during the month of February 2013, thereby completing the Library’s re-badging initiative. The revamped ID badge incorporates unique security features that will provide added assurances. In late January 2013, Protective Services will launch its fifth round of SAVs to all the Library’s divisions, using a revamped SAV checklist.

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LIBRARY SERVICES

Personnel Changes

Barbara Tillett, chief of the Policy and Standards Division since 1994, retired on Nov. 16, 2012. She continues to chair the international Joint Steering Committee for Development of RDA: Resource Description and Access.

Collection Development

Budget

The Library of Congress began Fiscal Year 2013 on October 1, 2012, under a continuing resolution that is to last until March 2013. The possible across-the-board Federal budget sequestration, which originally was targeted for January 1, has been delayed for at least sixty days. Should that action occur, the Library’s budget would likely be reduced immediately by a significant amount. Given this uncertain budget climate, the Library is being cautious in its acquisitions spending at this point. In fiscal year 2012, the Library’s GENPAC budget, under which acquisitions for all Library collections (except those of the Law Library) are made, was reduced by $1.5 million to a level of  $14.5 million for the year. Thus far in fiscal 2013, we are assuming that level of funding again, but loading only a reduced portion into our various acquisitions accounts in the Library’s integrated library system.  Once the Library receives its fiscal year appropriation and the actual GENPAC budget is known, final allocations will be determined for the various acquisitions accounts.

Collection Development Office

The Collection Development Office (CDO) was established in 2012, and Joe Puccio was named Collection Development Officer. There are to be four other librarians eventually assigned to the CDO. Starting in January 2013, a librarian from the Humanities and Social Sciences Division has been detailed fulltime to work in the CDO. Given the challenging budget situation, it is unclear when the CDO will be fully staffed.

Defining Copyright Best Edition

As part of its management of the mandatory deposit and copyright registration systems, the Copyright Office publishes a “best edition statement,” which determines which version of a work must be deposited with the Office. When a work is published in two or more editions, the best edition statement lists the criteria that determine which of the editions is best suited to the Library’s purposes.

In 2009, as an adjunct to its work on mandatory deposit for electronic works, the Library’s eDeposit Working Group began considering revisions to the Copyright Office’s best edition statement to better accommodate online digital materials. Portions of this revision were implemented in February 2010 as part of the Library’s new regulation covering deposit of electronic serials available only online (see URL <http://www.copyright.gov/circs/circ07b.pdf> [PDF, 318 KB]).

In the process of writing the best edition portion of this new regulation, the Working Group realized that (a) many categories in the existing statement for tangible (physical) media needed to be updated, and (b) that the structure and approach of the existing document required updating to address the complexities of the new forms of authorship and distribution media.

In 2011, the eDeposit Working Group formed a Best Edition Working Group to review and recommend needed revisions to the best edition statement in order to more closely reflect the realities of current publishing, and to better serve the goal of building the Library's collections in the 21st century. The Best Edition Working Group established five technical subgroups to recommend revisions and additions to the format preferences in these categories of published works: 1)Textual works and musical compositions; 2) Still image; 3) Recorded sound (audio); 4) Moving image; and 5) Datasets/databases. A consolidated recommendations document has now been produced and submitted to the Deputy Librarian of Congress.

National Agricultural Library

In mid-2012, the National Agricultural Library announced a change in its collecting practices. (See URL <http://www.nal.usda.gov/national-agricultural-library-shifting-toward-digital-collections>.) NAL planned to collect almost exclusively in digital formats and would no longer purchase print monographs beginning October 1, 2012.

An Agriculture Collection Policy Working Group was then formed within LC to determine if NAL’s decision not to purchase print monographs represented merely a format change or a major acquisitions shift. The Working Group has begun examining three primary Collections Policy Statements regarding agriculture, all updated in 2008, that need to be reviewed in light of NAL’s changes. The three policy statements are: Agriculture; Biotechnology (joint statement with NAL and the National Library of Medicine (NLM); and Human Nutrition and Food (joint statement with NAL and NLM). The final report is expected from the Working Group soon. Early indications are that LC’s collecting policies in these areas will not need to be expanded.

eDeposit and eAcquisitions

Over the past year, the Library has continued to make progress in its e-acquisitions development work. The eDeposit project, in its initial phase, has focused principally on born-digital e-serials submitted to the Copyright Office to comply with the mandatory deposit provisions of the Copyright Act. The project team has developed, built, and implemented Request-Receive-Ingest-Process components. It has implemented a system-to-system transfer option for eDeposit publishers and has increased the number of eDeposited e-serial titles from 90 to 180.

In related efforts, the Library has embarked on an e-Books project for the Cataloging in Publication program.; the Library's Digital Life Cycle Framework has been revised and updated; and system development has continued, improving integration of the eDeposit Delivery Management System with the Library's Integrated Library System.

West African Acquisitions

The Library and other U.S. research institutions have long had considerable difficulty in obtaining materials from West Africa.  The Library is currently testing a new cooperative acquisitions model for that region.  The new model builds on existing U.S. research networks in West Africa to acquire needed materials. The Council of American Overseas Offices (CAORC) is coordinating the work of the West African Research Association (WARA) and the West African Resource Center (WARC) in Dakar, Senegal, to acquire materials from eleven countries: Benin, Burkina Faso, Chad, Cote d’Ivoire, Gambia, Guinea Conakry, Mali, Mauritania, Niger, Senegal, and Togo. In fiscal 2012, the Library received 3,025 items through this arrangement, including 1,069 books and 1,938 issues of serials. The materials are cataloged in the Library’s African, Latin American, and Western European Division.

New Areas of Acquisition

A primary goal of the new Collection Development Office is to ensure that the Library's analog and digital collections reflect the breadth and depth of knowledge published in all media, languages, and regions of the world. The Office assumes that the amount of born digital materials will continue to increase, even as analog content continues to be produced at a high level. Also, digital content formats, platforms and delivery channels will continue to evolve at a rapid pace. This will require that the Library stay current with emerging trends so that it can acquire, preserve and provide access to all forms of digital content.

The Library established its web archiving program over a decade ago and has produced some notable successes. It is now time to make that program more of a mainstream collecting activity rather than a special program separated from other acquisitions operations. At an earlier stage of development is the Library’s work toward collecting social media. The acquisition of the Twitter archive in 2010 was an ambitious step that has provided the opportunity to work with a new type of collection. The Library’s first objectives were to acquire and preserve the 2006-2010 archive; to establish a secure, sustainable process for receiving and preserving a daily, ongoing stream of tweets through the present day; and to create a structure for organizing the entire archive by date. This month, all those objectives will be completed. The Library’s focus now is on confronting and working around the technology challenges to making the archive accessible to researchers in a comprehensive, useful way. To date, the Library has an archive of approximately 170 billion tweets.

National Book Festival

The 12th annual National Book Festival on Sept. 22-23, 2012, attracted approximately 200,000 visitors to the National Mall. President Barack Obama and First Lady Michelle Obama were again the honorary co-chairs. There were presentations and book-signings by 125 authors and illustrators, including Mario Vargas Llosa, Bob Woodward, Michael Connelly, Walter Isaacson, T.C. Boyle, Robert Caro, R.L. Stine, Jeff Kinney, Charlaine Harris, Christopher Bram, Patricia Cornwell and Jewel.  The 2012 Festival was made possible through the generous support of National Book Festival Board Co-Chair David M. Rubenstein; Charter Sponsors Target, The Washington Post, Wells Fargo and the Institute of Museum and Library Services; Patrons AT&T, the National Endowment for the Arts and PBS KIDS; Contributors Barnes & Noble; LEGO Systems Inc., Digital Bookmobile powered by OverDrive, and Scholastic Inc.; Friends Marshall B. Coyne Foundation Inc., Harper Lee Prize for Legal Fiction, The Hay-Adams and the National Endowment for the Humanities. The Library also thanks C-SPAN2’s Book TV, the Junior League of Washington and The Links, Inc.

The 13th annual Library of Congress National Book Festival will be held on the National Mall, between 9th and 14th Streets, on Saturday and Sunday, Sept. 21-22, 2013. The event is free and open to the public. The 2013 Festival will be made possible through the support of Mr. Rubenstein; Target; The Washington Post; and many other generous supporters.

New Bibliographic Framework Transition Initiative

The Library of Congress published on the Web in November 2012 a high level model for BFI: “Bibliographic Framework as a Web of Data: Linked Data Model and Supporting Services” at URL <http://www.loc.gov/marc/transition/news/bibframe-112312.html>. A major focus of BFI is an effective migration plan for the community to make a transition from the MARC format to a new framework based on a Linked Data (LD) model, “BIBFRAME,” while retaining as much as possible the robust and beneficial aspects of our library environment. The model was developed under contract by a Zepheira LLC team led  by Eric Miller. Miller was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium (W3C) and has also worked in the library and information science field. Zepheira has been active in the development of Semantic Web and library standards. The model is intended to serve as a strong starting point for discussion.

The Library also worked with a small group of “Early Experimenters” from October to December, 2012, to experiment with the “BIBFRAME” model, looking at various types of material and various data content models. They included George Washington University, National Library of Medicine, Princeton University, OCLC, British Library, and Deutsche Nationalbibliothek, in addition to LC.  That work will be reported on at the LC New Bibliographic Framework Update Forum in Seattle: Sunday, January 27, 2013 (10:30-12:00, in the Conference Center of the Washington Convention Center, Room TCC 304).

LC also made available for download two software code sets that convert current MARCXML records to BIBFRAME.   Before the 2013 Midwinter Meeting, LC plans to also offer a conversion service that more of the community can use to experiment.

Interested colleagues may subscribe to the BIBFRAME electronic discussion list from the Website at URL <www.loc.gov/marc/transition>.

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Acquisitions and Bibliographic Access Directorate

Cataloging Distribution Service

RDA Implementation

On Jan. 4, 2013, the U.S. RDA Test Coordinating Committee issued its final quarterly update on the progress and actions undertaken to meet the recommendations in the Coordinating Committee’s Final Report, issued in June 2011. The Coordinating Committee was designated by the senior management at the Library of Congress (LC), National Agricultural Library (NAL), and National Library of Medicine (NLM) to assume this monitoring role. The Coordinating Committee monitored progress and activities related to RDA preparation and implementation during the interim period between the end of the U.S. Test on December 31, 2010, and RDA implementation to occur on March 31, 2013 and after.

One of the recommendations that emerged from the U.S. RDA Test was to reword the RDA instructions in clear, plain, unambiguous English. ALA Publishing announced on November 11, 2011: “[A]cting on behalf of the Co-Publishers of RDA:  Resource Description and Access and under the direction of the Committee of Principals … the selection of Chris Oliver as Copy Editor for improving the readability of RDA.  Ms. Oliver will first submit reworded chapter 9, followed by chapters 10, 11, 6, and 17. The work on these five chapters will be completed and put forward for approval by the Joint Steering Committee and review by the U.S. RDA Test Committee by June 2012. It is anticipated that the experience and knowledge gained from work on the initial chapter will inform the subsequent work and schedule.” (Quoted from URL <http://www.rdatoolkit.org>.)

The Coordinating Committee received Chapter 9 for review in February 2012.  For this first chapter, the Coordinating Committee completed its review within four weeks.   For Chapters 10, 11, and 6, the Coordinating Committee completed its review within four weeks. To assure balance, the Coordinating Committee included two former RDA test institutions to assist with its review of the chapters—one institution that continued to apply RDA at the end of the Test and one institution that ceased applying RDA at the end of the Test.

The Coordinating Committee was pleased with the rewording of Chapters 9, 10, 11, and 6. The Coordinating Committee’s comments on Chapter 9 served for the rewording of the other chapters that followed. After completing its review of Chapter 6, the Committee determined that it was unnecessary to review a fifth chapter before the Committee removed itself from the rewording review process. The December 2012 RDA Toolkit release included the initial publication of reworded chapters of RDA. The copy editor and ALA Publishing are on track to complete the rewording process for all RDA chapters and reissue RDA by late spring/early summer 2013.

The Coordinating Committee found that its other recommendations of June 2011 had either been fulfilled or had progressed sufficiently for a joint implementation of RDA in 2013.

Cataloging in Publication (CIP) Program

Karl Debus-López, chief of the US General Division (USGEN) and acting chief of the US and Publisher Liaison Division (USPL), is currently responsible for the Cataloging in Publication Program.

ECIP E-books Pilot

The ECIP E-books Pilot began on Oct. 11, 2011. Four publishers participated in the pilot: RAND Corporation, the University Press of Mississippi; Wiley (including an imprint of Wiley, Jossey-Bass), and the World Bank. The E-books program was announced and launched for all CIP publishers on August 20, 2012. At present, there are thirty-two E-books participants in the program and staff at the Library of Congress have produced pre-publication metadata for 1,336 electronic books that are also simultaneously published in print. The records for these books are available to libraries in the OCLC WorldCat database. All publishers can now apply for CIP data for E-books that are simultaneously published with the print version, if they are applying for CIP data for that print version.   This action will also supply cataloging information about the E-book to the Library’s Integrated Library System (ILS) and will require the publishers to send a copy of the E-book to the Library.

ECIP Cataloging Partnership Program

Pennsylvania State University became the 18th ECIP Cataloging partner in the second half of fiscal 2012, with a focus on science publications. Currently, the partners catalog approximately 10 percent of all ECIP galleys received through the CIP Program.

CIP production

The Library provided CIP data for 49,245 titles in fiscal 2012, a decrease of approximately five percent from fiscal 2011. The total number of published books received from publishers in compliance with CIP Program requirements increased by 2 percent, to 104,203 books received, with an estimated value to the Library of $8,710,329. In 2012 the Library celebrated the CIP Program’s 40th anniversary with a very well attended celebration and program where we launched CIP into the 21st century with the announcement of the move of the CIP E-book pilot into production. Both ECIP processing time and ECIP backlogs increased during 2012, and the highest priority for USGEN  and USPL divisions in fiscal 2013 is to stabilize the ECIP backlog.

Cataloging Policy

Children's and Young Adults Cataloging

A draft document, “RDA for Children’s Literature,” was completed that highlights the differences between AACR2 and RDA for children’s literature cataloging. It will be a helpful guideline for use by others when they start working in RDA for children’s literature cataloging.

The Queens Public Library continues to assist the Library of Congress in the cataloging of Electronic Cataloging in Publication (ECIP) galleys from several publishers, including Scholastic and Capstone Stone Arch. We benefit greatly from the partnership. The Cataloging in Publication Program requires publishers to provide a synopsis of each novel submitted for CIP cataloging data, if a synopsis is unavailable on the Internet. This new practice has helped expedite the cataloging for many of the novels received in the CIP Program.

The Children’s Literature Section of the US & Publisher Liaison Division submitted three proposals to the University of Michigan School of Information 2013 Alternative Spring Break Program to be held from March 4 to March 8, 2013. The Section was notified on Jan. 16, 2013, that the three projects were selected by students. The projects are Analysis of Manual Catalog Files in Children’s Literature, Automation Development for the Children’s Literature Decisions File, and Updates for CYAC (Children’s and Young Adults’ Cataloging) Program Website.

Cooperative Cataloging Programs/Cooperative and Instructional Programs Division

RDA training

Training of Library of Congress staff for the implementation of RDA: Resource Description and Access (RDA) is nearing completion. To date, 400 employees have each received 36 hours of classroom training, covering Functional Requirements for Bibliographic Records theory, RDA instructions, Library of Congress-Program for Cooperative Cataloging Policy Statements, ‘best practices’ for authority records, and using the RDA Toolkit. All cataloging staff, including technicians, and selected reference personnel will be fully trained for the Library’s implementation of RDA on March 31, 2013. Over 150 separate training instruments—Word documents, PowerPoint presentations, online quizzes and tests, recorded videos, distance learning for Overseas Operations staff, exercises, and webinars—were developed in-house by staff of COIN and the Policy and Standards Division. The complete training materials have been mounted on the Catalogers Learning Workshop Website, and all are invited to access them at URL <http://www.loc.gov/catworkshop/courses/rda_naco>.

The Library’s six overseas offices completed RDA authorities training in November 2012 and are on track to complete RDA descriptive training by March 31, 2013. Using a collaborative online learning tool, COIN staff combined live and recorded webinars as well as self-paced text manuals to present content, receive comments, provide feedback, and gauge learning progress. The same approach was taken to train the Library’s catalogers in Culpeper, Va., who work at the Packard Campus of the National Audio-Visual Conservation Center.

Program for Cooperative Cataloging (PCC)

The PCC Policy Committee’s scheduled meeting at the Library on Nov. 1-2, 2012, was cancelled because of the impact of Super Storm Sandy. Agenda topics were instead discussed via conference calls and email. “Meeting” outcomes from November-December 2012 are available at URL  <http://www.loc.gov/aba/pcc/documents/PoCo-2012-Outcomes.doc>. The outcomes include preliminary decisions on RDA implementation recommendations made by several PCC task group reports issued in the fall of 2012. The PCC established various task groups to address the issues that need to be resolved for a community of collaborators to make such a massive change in cataloging instructions as the RDA implementation will entail. Among them are task groups for: Hybrid Record Guidelines; Access Points for Expressions; Acceptable Headings Implementation; Authority Source Citation; CONSER Standard Record; Hybrid Integrating Resources; RDA and the BIBCO Standard Record for Textual Monographs; RDA Policy Statements; RDA Provider-Neutral Model and Reproductions; RDA Records Examples. Visit URL < http://www.loc.gov/aba/pcc/> for more information.

The PCC Secretariat in the COIN Division prepared training on RDA authorities for NACO libraries that was rolled out in March 2012. The PCC Standing Committee on Training assisted the training effort through its role in developing a review mechanism for NACO libraries once their RDA authority training is completed. It is planned for as many current NACO members as possible to take this training before the PCC Day One for RDA Authorities, helping to ease the transition to RDA. PCC Day One for RDA Authority Records is March 31, 2013. PCC Day One for RDA Authority Records is harmonized with the LC RDA Implementation Date, which is also March 31, 2013. The PCC does not see a similar need for a PCC Day One for RDA Bibliographic Records. The PCC Policy Committee believes that each institution should transition to RDA bibliographic record contribution on its own timetable, with the understanding that RDA NACO authority training should precede RDA bibliographic contribution. (Visit URL <http://www.loc.gov/aba/pcc> for more information.)

Name Authority Cooperative Program (NACO). RDA in NACO “bridge training” continues on track and enters its final phase in February 2013. To date, 130 NACO institutions and 23 NACO funnels have completed the training and are either “RDA independent” or are in the process of review that will lead to RDA independence. All NACO institutions and funnels that elected to take the RDA in NACO training modules and participate in the two post-training webinars and review period will be positioned to submit all of their authority work in RDA by PCC Day One for RDA Authority Records, March 31, 2013. The RDA for NACO Catalogers course is also mounted on the Library’s iTunesU site, URL <http://itunes.apple.com/WebObjects/MZStore.woa/wa/viewPodcast?id=528274103>. The course has 42 components (25 webcasts and seventeen slides, quizzes, and exercises). The Library of Congress will add components as new ones are created.  The next one will be for non-Latin materials. (See training materials at URL <http://www.loc.gov/catworkshop/courses/rda_naco/course%20table.html>.)

Subject Authority Cooperative Program (SACO). SACO members continue to make significant contributions to Library of Congress Subject Headings (LCSH) and Library of Congress Classification (LCC), with 2,513 new LCSH headings and 205 new LCC numbers submitted in fiscal 2012. SACO training has taken place at the local level throughout the year, and at the program level at ALA meetings.

Monographic Bibliographic Record Program (BIBCO). BIBCO institutions are participating in monthly sets of four live webinars for RDA “bridge” descriptive cataloging training based on LC RDA training modules. Webinar recordings and associated documents are available on a public web page to the library community regardless of any PCC affiliation. The materials are accessible via URL <http://login.icohere.com/public/topics.cfm?cseq=1190&mkey=198770>. SkyRiver Technology Solutions has been accepted into the BIBCO program as a utility/node.

The PCC Secretariat in the COIN Division revised the structure and basic content of the BIBCO Participants Manual before sending it to PCC members to finalize by adding supplemental information about RDA and examples illustrative of RDA practices.

Cooperative Program for Serials Cataloging (CONSER). CONSER RDA bridge training was developed in 2012 based on CONSER RDA Core elements. The material has been delivered to LC staff as part of RDA training and has been tested at other institutions. Two CONSER RDA bridge webinar series are scheduled for February 2013.

Dewey Decimal Classification

The Library’s new section head for the USGEN Dewey Section is Caroline Saccucci.  She was promoted in June 2012 to replace Ms. Eve Dickey, who retired in December 2011. The Library congratulates Joan S. Mitchell, who has announced plans to retire as Editor of the Dewey Decimal Classification on Jan. 18, 2013.

The Dewey Section of the US General Division at the Library of Congress in 2012 continued its threefold mission – to develop, apply, and assist in the use of the Dewey Decimal Classification (DDC). Editorial work during the second half of 2012 focused on providing exhibits to the Decimal Classification Editorial Policy Committee (EPC) for the Committee’s consideration during EPC Meetings 135A (held in June 2012) and 136 (to be held May 13-14, 2013). The editorial staff within the Dewey Section also continued to update data in the Editorial Support System (ESS), thus making it available in the WebDewey 2.0 environment; they also contributed to the design of new functionality in WebDewey. The editors continued to assist with the multiple translations of the DDC. They moved forward especially on the French Guide de la classification dècimale de Dewey, an authorized derivative work based on DDC 23; the French translation of DDC 23; and the Vietnamese translation of DDC 23. The Section continued to expand use of the AutoDewey program automatically to assign DDC numbers to works of fiction, poetry, and drama by single authors. The Dewey Section with the help of several other staff assigned 92,099 Dewey numbers to works for use by other libraries in fiscal 2012, making the Library of Congress the world’s highest-producing Dewey classifying agency.

ISSN (International Standard Serial Number)

The ISSN International Centre launched a Facebook page in fall 2012 and is using it to promote its activities and products. One new product is an ISSN Premium Service for customized processing of data from a publisher, knowledge base, abstracting and indexing (A&I) service or other data where accurate ISSN information is needed.

“Semi-automated” assignment of ISSN continues to be developed in order to meet increasing demands for ISSN to be assigned to large numbers of serials such as those in digital or print repositories.  The U.S. ISSN Center at the Library of Congress plans to experiment with semi-automated ISSN assignment in 2013.

Requests for ISSN have been received for several hundred planned Open Access journals in science and technology, evidence of the rapid expansion of this category of serial.

ISSN directors, meeting in Lisbon in October 2012, confirmed the new policy of assigning separate ISSN to digitized reproductions of print serials such as those in JSTOR and archiving projects. A project is underway to ensure that all digitized reproductions in JSTOR have separate ISSN for the digitized version and the print version.

NUCMC (National Union Cataloging of Manuscript Collections)

NUCMC staff continued the five-year Web observance of the sesquicentennial of the Civil War. The installment for 2012 focused on personal narratives of members of the Union and Confederate armed forces. The observance was noted by many, even receiving local media coverage in Duxbury, Mass. This web presentation is available from the NUCMC homepage at URL <http://www.loc.gov/coll/nucmc/>.
NUCMC staff continued an initiative launched in 2010 which involves providing the Senate Historical Office and the House Office of Art and Archives with copies of bibliographic records describing new or improved access to papers of Members of Congress.

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Policy and Standards: Bibliographic Description

Library of Congress-Program for Cooperative Cataloging Policy Statements

Originally developed as the Library of Congress Policy Statements for use by LC catalogers participating in the U.S. RDA Test in 2010, the Policy Statements received a new title in the October 2012 release of the RDA Toolkit: Library of Congress-Program for Cooperative Cataloging Policy Statements (LC-PCC PS, or PS for short). The new title reflects the fact that in the future, the PSsrepresent a collaborative set of statements for both the Library of Congress and the PCC. An original PCC task group (chaired by Manon Theroux, U.S. Senate Library) began the review of existing PSs from a PCC perspective in early 2012, completing review of most of the statements, making recommendations on improvements for labeling, etc. The task of completing the un-reviewed chapters, and for reviewing/developing new statements, was given to the PCC Standing Committee on Standards (led by Rebecca Culbertson of the University of California, San Diego). The task is not yet complete but the end is in sight. Some topics that have been deferred until after the initial sweep, including some recommendations for reorganizing content and producing an introduction, will be addressed in 2013.

RDA Toolkit releases in August, October, and December 2012 included over 250 changed, new, or deleted statements. Over 100 additional statements have been submitted for the next planned release of the Toolkit in February 2013. The changes approved by the Joint Steering Committee for Development of RDA at its November 2012 meeting are scheduled to be published in the April 2013 release of the Toolkit. We are currently tracking the impact that these changes will have on Policy Statements and other documentation, and plan to coordinate the changes when possible.

Involvement in RDA Development

The Joint Steering Committee for Development of RDA (JSC) met in Chicago, Ill., in November 2012, led by the chair of the JSC and LC representative, Barbara Tillett. Of the record high 57 proposals and discussion papers, 14 were submitted by the Library of Congress. Dave Reser, senior policy specialist in PSD, replaced Tillett as the LC representative to the JSC in December 2012.

Many in PSD and other LC units contribute to the development of RDA. Several staff serve on formal JSC groups: Kate James as chair of the current RDA Examples Group; Steve Yusko (LC Music Division) as chair of the RDA Music Joint Working Group, and Caitlin Hunter (LC Motion Picture, Broadcasting, and Recorded Sound Division) and Geraldine Ostrove (PSD) as members of the music group. Reser, James, and Ana Cristán (PSD) also served on PCC task groups in the latter half of 2012, related to RDA implementation.

ALA-LC Romanization Tables

Historically, 2012 was the most productive year for romanization table development. During the year, seven new tables were approved and another ten were updated. Staff in PSD and elsewhere in the Library of Congress worked closely with ALA’s Committee on Cataloging: African and Asian Materials (CC:AAM) and Committee on Cataloging: Description and Access (CC:DA).

Highlights of the year included:

  • A new Cherokee table was approved. It was subsequently approved by the Cherokee Tri-Council in July. This is the first ALA-LC romanization table for a native American syllabary and marks an important milestone in improving access to Cherokee library materials.
  • Several other new romanization tables were developed during 2012: Moroccan Tamazight and Syriac (February), Shan (June), Kazakh in Arabic script and Manchu (September), and Tod-Oirat-Old Kalmyk (October).
  • Several older romanization tables that had not been updated in many years were reviewed and updated: Khmer (February), Bulgarian and Russian (June), Lepcha (September), Belarusian (October), and Arabic (in November). Corrections of typographical errors were also addressed for Khmer (October), Assamese (November), and Bengali (November).
  • A multi-year effort to update the Japanese romanization table was finally completed and approved in December 2012, with the dedicated assistance of a task force organized by the Council on East Asian Libraries.
  • A multi-year effort to convert the 1998 print edition of the ALA-LC romanization tables to the MS Word™ DOC format was completed. The impetus for this project was to make future romanization table maintenance easier, as well as regularizing editorial practice across all romanization tables. All previously extant tables are now posted as PDF files. The source DOC files are also available online.

Other tables in various stages of development include Coptic (proposal being developed by Charles Riley, Yale University); Persian (LC staff are developing a list of Persian words that can be romanized several different ways, giving a preferred romanization for each; no target date has been identified); Tibetan (revision proposal based on Wylie transliteration scheme being developed by Lauran Hartley, Columbia University; no target date has been identified); Urdu (revision proposal being developed by Christina Oesterheld, Heidelberg University; draft expected shortly). Revision proposals for Mongolian and Uighur, initially submitted by Wayne Richter, Western Washington University, in 1998 and 1999 respectively, need additional editorial work and are awaiting automation support.

All current ALA-LC romanization tables are available on the Web at URL <www.loc.gov/catdir/cpso/roman.html> . Any questions about romanization table development should be directed to Bruce Johnson (Policy & Standards Division) at <bjoh@loc.gov>.

Cataloging Tools

Cataloger’s Desktop. The project to improve Cataloger’s Desktop’s reliability was completed in November 2012. This behind-the-scenes effort involved moving Desktop to an enhanced server facility in San Diego, Calif., updating all of Desktop’s underlying software, and replacing the crawler that is used to incorporate hundreds of web-based resources into the service. An added benefit is that certain resources that are frequently updated, such as Autocat and the LC Subject Headings Approved Lists, can now be updated on a monthly basis.

Several new resources have been added to Desktop over the past six months, including the Arabic Cataloging Manual (Middle East Librarians Association), Arabic Union Catalog; and DCRM(B) (Descriptive Cataloging of Rare Materials (Books)) Examples.
Feature enhancements include: enhancement of the “My favorites” pane; reference window tracks to subdocuments; account administrators can now see usage statistics; and searches of AACR2, LCRI, RDA, and LC-PCC PS can use either AACR2 or RDA rule numbers to retrieve relevant sections of each resource.

Three training videos for Desktop users are nearing completion. The first two videos will provide an overview of what Cataloger’s Desktop is, and how to set up personal preferences. The third will offer pointers for getting the most from searching within the service. Additional videos are being planned based on suggestions from current subscribers. Release dates will be announced shortly.

A significant change coming in the next few months affects the method by which Cataloger’s Desktop subscribers access the Anglo-American Cataloguing Rules (AACR2). The current AACR2 distribution license expires on March 31, 2013 After that date, Desktop subscribers who want to continue to access AACR2 through Desktop will have to subscribe to RDA Toolkit as well as Cataloger’s Desktop. Additional information is available at URL <www.loc.gov/cds/desktop/aacr2_announcement.pdf>[PDF, 21 KB].

The Library is always eager to hear from subscribers to know how we can improve Cataloger’s Desktop. Suggestions for new content or improved features should be sent to Bruce Johnson at LC at <bjoh@loc.gov>. Subscribe to the free Cataloger’s Desktop discussion list at URL <www.loc.gov/cds/desktop/ugroup.html>.

Classification Web. The main display in Classification Web has been upgraded to include the notes contained in MARC 21 field 667 (Nonpublic General Note) of LCSH headings and free-floating subdivisions, and Children’s Subject Headings. The notes generally consist of cataloging instructions, and including them on the main display, instead of in the MARC display only, should assist catalogers.

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Policy and Standards: Classification and Subject Analysis

Subject and Classification Policy Review in Light of RDA

The Library’s Policy and Standards Division has begun to review the Subject Headings Manual and Classification and Shelflisting Manual to determine which instruction sheets need to be revised in light of RDA instructions regarding preferred access points, et cetera.

RDA Revisions to Subject Headings and Classification Captions. Names and titles authorized in the Name Authority File (NAF) are printed in LCSH when they are used as a patterns or examples, or when subdivisions or special instructions must be printed.  PSD is planning a series of projects to update the printed headings as soon as is feasible after the RDA Phase 2 project to revise headings in the NAF is completed (e.g., Bible. O.T. will be revised to Bible. Old Testament; the English abbreviation “Dept.” will become “Department”).  Bibliographic file maintenance projects to update names used as subjects will also be undertaken. PSD is also planning projects to revise LC classification captions to the new forms of headings.

Experiment to Add 072 Fields to Subject Authority Records. Since August 2012, subject specialists in PSD have been adding subject category codes (i.e., Subject Headings Manual instruction sheet numbers) to proposals for new and revised headings that fall into several pattern and free-floating categories. Through December 2012, staff have added the code to 209 records, chiefly family names, bodies of water, and plants and crops. Headings for land vehicles, types of educational institutions, and Christian denominations, as well as some religions and wars, are also eligible for coding at this time. For background on the need to include subject category codes in authority records and the computer manipulations that they can enable, as well as the parameters of the project, see  URL <http://www.loc.gov/catdir/cpso/field_072_announcement.pdf> {PDF, 122 KB].

Revision to the Headings for Vodou. PSD was petitioned by a group of scholars and practitioners of vodou to change the spelling of the LC subject heading Voodooism. The petitioners successfully argued that vodou is the more accurate spelling, and that the spelling “voodoo” has become pejorative. The base heading was revised to Vodou in October 2012, and all other uses of the word “voodoo” in references and scope notes were also revised.

Genre/Form Projects. An article on LC’s genre/form project, “It Takes a Village: Developing Library of Congress Genre/Form Terms” by Yael Mandelstam (Kissam Library, Fordham University School of Law, New York) and Janis L. Young (PSD), will be published in Cataloging & Classification Quarterly, volume 51 no. 1-3 (2013) and is currently available electronically.  The article describes the collaborative aspects of the genre/form projects in general, and treats the law project as a case study.

Cartographic Materials Project. On May 24, 2012, PSD issued a discussion paper entitled, “Proposed Treatment of Globes in the LCGFT Environment” (URL <http://www.loc.gov/catdir/cpso/genre_form_globes.pdf> [PDF, 66 KB]). The paper examined the current use of the term Globes in Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT) to refer to globes of the Earth, to the exclusion of globes of other heavenly bodies (e.g., other planets, comets, asteroids). The paper went on to suggest revisions to both LCGFT and Library of Congress Subject Headings (LCSH) to allow for more accurate and consistent description of all globes. Response to the paper was positive, and several revisions will appear on the Tentative List for February 2013. In particular, the LCSH heading Earth will be revised to Earth (Planet) to better disambiguate it from soil and to make the heading consistent with the headings for the other planets (e.g., Mars (Planet)); and the form subdivision –Globes will be cancelled from LCSH. The free-floating subdivision –Maps will now be used for globes. This change in policy will allow for better collocation of all maps and globes of an individual celestial body.

Religious Materials Project. The American Theological Library Association (ATLA) has presented LC with a thesaurus of terms for religious materials. The thesaurus includes terminology from multiple faith traditions, including Buddhism, Christianity, Hinduism, Judaism, and Islam. LC staff are currently reviewing the thesaurus, which will be incorporated into LCGFT in 2013.

Literature Project. The ALA/ALCTS/SAC Subcommittee on Genre/Form Implementation is partnering with PSD to develop terminology for literary works. The Subcommittee’s Working Group on LCGFT Literature Terms includes representatives from public, academic, and research libraries as well as from cataloging vendors.

General Project. The ALA/ALCTS/SAC Subcommittee on Genre/Form Implementation is also partnering with PSD to develop genre/form terminology for works that span multiple disciplines (e.g., dictionaries; handbooks).

Music Project. In collaboration with the Music Library Association, work continues to develop a genre/form thesaurus.
Further information on these changes may be found on LC’s genre/form web page, http://www.loc.gov/catdir/cpso/genreformgeneral.html.

Music Medium of Performance Project. The Library of Congress has been collaborating with the Music Library Association on a medium of performance vocabulary, Library of Congress Medium of Performance Thesaurus for Music (LCMPT). The vocabulary is intended to be used, at least initially, for two bibliographic purposes: 1) to retrieve music by its medium of performance in library catalogs, as is now done by the controlled vocabulary Library of Congress Subject Headings (LCSH); and 2) to record the element “medium of performance” of musical works, as represented in individual music resources cataloged according to RDA: Resource Description and Access (RDA). A library’s adoption of this new medium of performance thesaurus could proceed independently from any cataloging code or communications standard the library may adopt.

Library of Congress Acquisitions and Cataloging Production

Acquisitions Work FY2012 FY2011 FY2010*
Items purchased for LC collections 736,341 1,904,478 1,080,021
Items acquired for LC by non-purchase  2,868,948 713,050                           818,112
Expenditures for collections purchases  $21,054,706.93 $28,392,920.65  $21,693,550.45 

*ABA Directorate production only

Bibliographic Records Completed FY2012 FY2011 FY2010*
Original** 212,332        297,342                         188,843
Collection-level cataloging 3,406 3,902  3,618
Copy cataloging 74,750 72,028 64,797
Minimal level cataloging 40,133           18,702               15,088
Total records completed 330,621 391,974 272,422  
Total volumes cataloged 350,201 524,812 365,725  

*ABA Directorate production only
** Core-level or Bibliographic Standard Records

Authority Work FY2012 FY2011 FY2010*
New name authority records 91,321 84,207 103,525  
New LC Subject Headings*** 4,227 8,512 53,900
New LC Classification Numbers 2,312 3,222 2,674
Total authority records created 97,860 95,94            160,099

*ABA Directorate production only
***FY10 included subject-subdivision strings to support automated validation.

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American Folklife Center/Veterans History Project

During the last six months, the American Folklife Center conducted a national search and hired a new head of the AFC archive, Nicole Saylor, who began work in December 2012.

The director of the AFC, Betsy Peterson, traveled to China from November 13 to November 19, 2012, to participate in the Third Forum on China-U.S. Intangible Cultural Heritage.  Also in November, she participated in the congressionally mandated National Recording Preservation Board meeting, sponsored by the Council on Library and Information Resources and the Library of Congress, to address the current state of sound recording archiving, preservation, and restoration activities, as well as to advise the Librarian of Congress on the selection of recordings for the National Recording Registry.

The congressionally mandated Civil Rights History Project, a joint project of AFC and the Smithsonian National Museum of African American History and Culture (NMAAHC) to survey oral history collections of veterans of the Civil Rights Movement and to conduct interviews to document participants, developed and launched an innovative Web-based collaborative cataloging tool and database that allows partners to provide descriptive information on the interview recordings from off-site locations. The AFC also participates in the Federal Agencies Digitization Guidelines Initiative Audiovisual Working Group (FADGI) (URL <http://www.digitizationguidelines.gov/>) on development of standards for digital moving image formats and development of software for embedding standardized metadata in audio and still images files. The AFC is implementing these standards in current digitization projects.

Recent multi-format acquisitions include the John Cohen Collection, relating to John Cohen’s career as a musician, filmmaker, photographer, author, producer, and artist from the 1950s to the present; the Oscar Brand Collection, relating to the career of Oscar Brand as a pioneer of the folksong revival, singer-songwriter, and long-time radio host, including thousands of radio show interviews with important figures in the American folksong revival; and the Roxane Carlisle Collection, documenting the music and other traditions of various peoples in Sudan in the 1960s. AFC also received large increments in its StoryCorps collection of oral histories and its NCTA Collection documenting a wide variety of traditional music genres, donated by the National Council for the Traditional Arts.

AFC’s 2012 Homegrown Concert Series presented eight concerts of traditional folk music from around the country, while the 2012 Benjamin Botkin Lecture Series presented four distinguished speakers. AFC presented a symposium, The Stations That Spoke Your Language: Radio and the Yiddish American Cultural Renaissance, which brought leading experts to the Library to discuss AFC’s Henry Sapoznik collection. AFC staff also produce a radio show hosted by Bob Edwards on Sirius-XM Radio featuring AFC’s archival recordings. All of these public programs were documented via audio, video, and still images, contributing archival collections to AFC.

AFC reference staff provide extensive services to researchers by phone, e-mail, and in person. For more information and webcasts of symposia, concerts, and lectures, see the American Folklife Center Website at URL <www.loc.gov/folklife> or our Facebook page at URL <http://www.facebook.com/americanfolklifecenter>, or phone 202-707-5510.

Veterans History Project

This congressionally mandated public outreach/collection development project continues to expand. In 2012, VHP received more than 5,100 additional collections, and more are received weekly. Organizations nationwide, including many libraries, have joined the effort to help gather and submit oral histories and supporting items for the VHP collection.  Descriptions of the more than 85,000 collections can be searched at the VHP’s Website, URL <www.loc.gov/vets>. Over 12,000 selected narratives are digitized, of which 20% offer transcripts and are viewable at the project’s Website, along with a series of themed presentations under the title “Experiencing War.” All collections are served in LC’s American Folklife Center Reading Room.

The Veterans History Project continues to rely on a nationwide network of volunteers and organizations to collect veterans’ interviews. Libraries are a valued resource in this effort, distributing information, coordinating VHP interviewing events, and making their facilities available to local VHP volunteers. For additional information, see the project Website at URL <www.loc.gov/vets>, or phone 202-707-4916.

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Collections and Services Directorate

Collections Access, Loan, and Management

Ft. Meade

The Library continues its program of transferring collections to off-site storage facilities to accommodate growth. Four modules at Ft. Meade, Md., house approximately 4 million books and bound periodicals from the general, Area Studies and Law Library collections. In addition, approximately 220,000 containers of special format collections, including manuscripts, prints, photographs, maps and bound newspapers, along with 500,000 reels of microfilm have also been transferred to Ft. Meade. The four collections storage modules are now fully occupied.

Landover. In August 2012, as part of its space management program, the Library began to transfer 800,000 books and bound newspapers to its storage facility in Landover, Md. This transfer program will occur over a two year period.

NARA Storage

Temporary storage located in Valmeyer, Il, operated by the National Archives and Records Administration as part of its National Records Center system, will house public domain monographs and serials from the Library’s General Collections that have been identified as having a fully accessible, downloadable digital surrogate available from HathiTrust. Approximately 750,000 titles from LC have been identified which meet this criterion. Shipments will include 7,500-10,000 items per month. Materials moved to Valmeyer will be Fort Meade-ready, thus expediting future transfers of these items to that location.

Federal Research Division (FRD)

FRD Military Legal Resources Website

Continued funding from the Army Judge Advocate General's Legal Center and School has allowed FRD to significantly increase the size of the Military Legal Resources Website <http://www.loc.gov/rr/frd/Military_Law/military-legal-resources-home.html>. It now has 1,655 documents (300,154 full-text, searchable document pages) relevant to U.S. military law (including rare historical documents). Among the significant additions to the site since January 2011 are the Law of War Documentary Supplement, Rule of Law Handbook, Criminal Law Deskbook (3 vols.) and the 2012 Fiscal Law Deskbook, additional issues of the International Review of the Red Cross, the 2012 edition of the Manual for Courts Martial, the 1970 and 1975 editions of the Geneva Conventions of 1949 & Hague Convention No. IV of 1907 (AsubjScd-27-1), 2012 Operational Law Handbook; the Post‑Trial Handbook: Guide for Military Justice Practitioners; the 2012 Law of Armed Conflict Deskbook; the 2-volume 2012 Contract Attorneys Deskbook; the 2012 Law of Armed Conflict Documentary Supplement; the 4-volume 2012 Criminal Law Deskbook; and additional issues of the Military Law Review, and Army Lawyer. The site now averages 2.5 million hits per month and the Division has begun to digitize the personal library of Francis Lieber, the author of General Orders No. 100, the first U.S. law of war prepared at the request of President Abraham Lincoln. These Orders became the foundation of international law of war and the Geneva Conventions.

FRD Country Studies

One book, Indonesia, was published in February 2011. One book is under way (Sudan) and in various stages of completion. Funded by the Department of Defense, the new books are no longer Army publications but publications of the Joint Chiefs of Staff. The recently published books include Iran, North Korea, and Colombia.

FRD POW/MIA Database

This congressionally mandated effort, ongoing since 1993, is current with the most recently released documents on unaccounted-for Americans from the War in Southeast Asia. Previously microfilmed documents are almost all inked to image files for online retrieval. The linking to 160,853 indexed documents was completed in FY2012.

Geography and Map Division

The Geography and Map Division acquired through donation Hermann Boye’s rare four sheet 1827 Map of the state of Virginia: reduced from the nine sheet map of the state in conformity to law, engraved by Henry S. Tanner and E. B. Dawson. Funding for the map was donated by William Wooldridge and the Norfolk Southern Foundation.

The Geography and Map Division has begun a large scale project to collect materials, technical information, and algorithms from the earliest days of computer cartography. The first archive to be acquired was that of Dr. Nicholas Chrisman, who was an important programmer and researcher at the Harvard Laboratory for Computer Graphics and Spatial Analysis during the beginnings of the development what would become GIS.

A new working group and pilot project to study and make suggestions for the collecting, archiving and serving of digital geospatial data was formed jointly by the Geography and Map Division and the Congressional Research Service. The group is composed of four sub-groups focusing on the four most important aspects of this problem; computer architecture and software processing; software and database enterprise; acquisitions and archiving; and cataloging. The working group is led by John Hessler of the Geography and Map Division, and will produce a final report in February, 2013. Jacqueline Nolan of G&M leads the Enterprise Licensing and Subscription Database Access Subgroup. Other Geography and Map Division members include Colleen Cahill (Techology) and Robert Morris (Acqusitions).

A new book, Seeing the World Anew: the radical vision of Martin Waldseemuller's 1507 and 1516 World Maps, was released in early October and has received good peer reviews. The book by John Hessler and Chet Van Duzer, summarizes and updates the current state of Waldseemuller scholarship and provides facsimiles of both of these important maps.

Construction began in the Geography and Map Division to expand its rarities vault on November 1. This project involved the relocation of over 1.5 million cartographic items, approximately one quarter of the Division’s map collection. This is the most significant alteration/addition to the physical layout of the Division since it moved into the Madison Building in March, 1980.

The National Library of Korea funded the preservation and digitization of four more historic Korean maps as part of an ongoing cooperative agreement between the Library of Congress and the National Library of Korea. Since 2007, 34 unique map scrolls and sheets have been preserved, cataloged and made available in American Memory.

The Associate Librarian for Library Services and the Boston Public Library signed a cooperative agreement on Nov. 26, 2012, to share the digital collections of historic maps and atlases of the Geography and Map Division and the Norman B. Leventhal Map Center, and accord these collections a wider audience through exposure on the Library of Congress and Boston Public Library Websites.

The Library of Congress and the U. S. Geological Survey signed a Memorandum of Understanding July 25 to inventory, scan, and archive the 210,000 USGS maps (1879-present) that are held by the USGS Library and the Geography and Map Division, and to disseminate the geospatial data developed pursuant to the USGS National Geospatial Program.

Humanities and Social Sciences Division (HSS)

Only a Driver’s License (photo identification) is required to register to use Library’s Reading Room

Main Reading Room Tours and Open Houses

On Columbus Day, October 8, 2012, the Main Reading Room was open to public touring from 10:00 am to 3:00 pm. HSS staff continued to dispel beliefs that the Library is only open to the public two times a year, that researchers need professional credentials to use the Library, and that the Library only serves Congress—all of these are myths. While many of the visitors had Capitol Visitors Center tour stickers, a good number had heard of the open house and made special plans to visit the Library.

Motion Picture, Broadcasting, and Recorded Sound

National Film Registry

On Dec. 19, 2012, Librarian of Congress James H. Billington named 25 motion pictures for inclusion in the National Film Registry of the Library of Congress. These cinematic treasures represent important cultural, artistic and historic achievements in filmmaking. Under the terms of the National Film Preservation Act, the Library’s Packard Campus for Audio Visual Conservation works to ensure that the film is preserved for future generations, either through the Library’s motion picture preservation program or through collaborative ventures with other archives, motion picture studios and independent filmmakers.

The 25 films named to the Registry in 2012 are: 3:10 to Yuma (1957); Anatomy of a Murder (1959); The Augustas (1930s-1950s); Born Yesterday (1950); Breakfast at Tiffany’s (1961); A Christmas Story (1983); The Corbett-Fitzsimmons Title Fight (1897); Dirty Harry (1971); Hours for Jerome: Parts 1 and 2 (1980-82); The Kidnappers Foil (1930s-1950s); Kodachrome Color Motion Picture Tests (1922); A League of Their Own (1992); The Matrix (1999); The Middleton Family at the New York World’s Fair (1939); One Survivor Remembers (1995); Parable (1964); Samsara: Death and Rebirth in Cambodia (1990); Slacker (1991); Sons of the Desert (1933); The Spook Who Sat by the Door (1973); They Call It Pro Football (1966); The Times of Harvey Milk (1984); Two-Lane Blacktop (1971); Uncle Tom's Cabin (1914); The Wishing Ring, An Idyll of Old England (1914).

Prints and Photographs Division (P&P)

The Prints and Photographs Division offers many services at URL <www.loc.gov/rr/print>. You can also enjoy collection highlights through the blog Picture This! at URL <blogs.loc.gov/picturethis>.

The Prints and Photographs Division reference and cataloging services are summarized online, including acataloging & digitizing toolbox <http://www.loc.gov/rr/print/>.

Flickr Commons Pilot Project

Flickr Commons Pilot Project reaches its fifth birthday on January 16, 2013. Special galleries highlight favorite images from many libraries and archives who participate, at URL <http://www.flickr.com/photos/library_of_congress/galleries>. The Flickr project background information is found at URL <http://www.loc.gov/rr/print/flickr_pilot_faq.html>.

Collections Recently Processed or Made Available Online.

Civil War. As the 150th anniversary continues, newly scanned stereographs and other images are available through the Civil War feature area, at URL  <http://www.loc.gov/pictures/collection/civwar/>.

Puck Cartoons in Color. More than 2,000 covers and centerfold cartoons from the humor magazine Puck spanning ca. 1890 to 1910 have been digitized and described. This growing body of images expands access to the cartoons, caricatures, and political satire offered in America's first successful humor magazine, while preserving the Library's fragile original copies. Read about the cartoons at URL <http://blogs.loc.gov/picturethis/2012/12/puck-cartoons-launched-at-last/>.

New Online Reference Aids

Glimpses of Soldiers’ Lives (American Civil War, Liljenquist Collection). URL <http://www.loc.gov/rr/print/coll/Soldiersbiosintro.html >.

Women Photojournalists. The contributions of women photojournalists from multiple generations are highlighted in four new overviews, covering the work of Alice Rohe and Susan Meiselas, URL <http://www.loc.gov/rr/print/coll/596_womphotoj.html>.

Serial and Government Publications Division (SER)

Collection Activities

Work continues to complete the transfer of bound newspaper volumes to the new climate-controlled Ft. Meade, Md., high-density storage facility. The majority of volumes have been transferred, but the division continues to assist the Collections Access, Loan, and Management Division with cataloging and holdings corrections.

The division’s summer 2012 Junior Fellow worked on the Historic Events Newspaper Collection and completed draft essays for the Early Press of the Nation’s Capitals digital project. A volunteer from the National Autonomous University of Mexico (UNAM), Mexico City, is working on the division’s South American portfolio newspaper collection.

The division sponsored a talk by Dean Haspiel, comic book artist and Emmy Award winner, on “Independent Comix Art and Mini-Comix: Dean Haspiel and the Small Press Expo (SPX),” part of our promotion of the SPX comic book collection.  Through SPX, Dean Haspiel donated his collection of min-comics to the division’s comic book collection.

In December 2012, SER completed a fourteen-month project to catalog the Library’s Federal Advisory Committee (FAC) collection. The 1972 Federal Advisory Committee Act requires all federal executive branch agencies to deposit copies of their advisory committee charters, annual reports, and other substantive documents with the Library of Congress for public use. Collection-level bibliographic records were created in the online catalog for 6,144 committees that have existed 1972 to date. A total of 56,595 individual documents were inventoried and accessioned online. The project has made the collection easier to use and more accessible to patrons and staff.

SER continued the Library’s participation in the Federal Depository Library Program (FDLP) by serving as a Government Printing Office depository library. In fiscal 2012, SER received 94 percent of physical items offered to depository libraries. SER also continued to serve as a research center for those conducting research with United Nations and European Union materials.

Newspaper Topic Guides

The division continues to develop short newspaper collection research guides called Topics in Chronicling America,in support of the National Digital Newspaper Program. The pages represent widely covered historic subjects and social phenomena in the American press. Subjects are as varied as the Ballet Russesvisit to the U.S., the U.S. cocaine epidemic, and the Gibson Girls. Topics Pages offer researchers an introductory access point to Chronicling America’s digitized pages, but are also complementary to Library of Congress newspaper holdings that are not yet digitized. There are now approximately 130 Topics Pages posted with more underway.

National Digital Newspaper Program (NDNP)–Chronicling America

The National Digital Newspaper Program (NDNP), a partnership between the National Endowment for the Humanities (NEH) and the Library of Congress, is a long-term effort to develop an Internet-based, searchable resource for U.S. newspaper bibliographic information and selected digitized historic content through the Chronicling America (URL <http://chroniclingamerica.loc.gov/>) Website. This site is hosted by the Library of Congress and made freely available to the general public. This rich digital resource will eventually include content contributed from all U.S. states and territories.

Chronicling America now provides access more than 5.2 million newspaper pages, digitized by 25 states and the Library of Congress. These historic newspapers include more than 801 titles published between 1836 and 1922 in Arizona, California, the District of Columbia, Florida, Hawaii, Illinois, Kansas, Kentucky, Louisiana, Minnesota, Missouri, Montana, Nebraska, New Mexico, New York, Ohio, Oklahoma, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Vermont, Virginia, and Washington. The site also includes an extensive Newspaper Directory of U.S. newspaper titles published between 1690 and the present (approximately 150,000 bibliographic records) as well as associated library holdings information, and links to digitized pages, when available. In addition to digitized pages, the site includes newspaper histories for each selected title describing that newspaper’s publishing history and providing context for its historical importance. The site is updated frequently with new content received from NDNP awardees and LC collections. In early 2013, the site will add more than 650,000 pages published between 1836 and 1922 from 27 states and the District of Columbia. This initial 2013 update will include content from both Indiana and North Dakota, new to the program in 2011. To encourage a wide range of potential uses, Chronicling America provides content through open protocols and an API and publishes the open-source application supporting the Website as “LibraryOfCongress/chronam” in the Github software repository.

Additional information about the program is available from the NDNP Website at URL <http://www.loc.gov/ndnp> describing the program, current awardees, selection guidelines, technical conversion specifications for historic newspapers, and sustainable development plans. In addition, the site provides access to the program and technical guidelines supporting the annual NEH award competition (URL <http://www.neh.gov/divisions/preservation/national-digital-newspaper-program>). Applications for 2013 awards are currently under review. Successful applicants will be notified in August 2013.

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Partnerships and Outreach Programs Directorate (POP)

Business Enterprises

Cataloging Distribution Service (CDS)

CDS, a unit of the Office of Business Enterprises (BE), presents its products and services in the Library of Congress exhibit booth at each ALA Midwinter Meeting and Annual Conference. CDS markets, publishes, and distributes the Library’s cataloging records and cataloging-related tools, resources, and publications, for catalogers within the Library and for libraries around the world.

CDS will have product experts available in the booth to demonstrate and answer questions about each of our web-based subscription services, Classification Web and Cataloger’s Desktop, on a walk-in basis.

Classification Web features all LC classification schedules and all subject headings and name headings—and is updated daily. For a free 30-day trial subscription visit URL <http://www.loc.gov/cds/classweb/CWorder_files/ClassWebOrderForm.pdf> [PDF, 570 KB].

Cataloger’s Desktop provides cataloging and metadata documentation, with more than 300 resources. Extensive, free online learning aids and practical tips are available online. Visit URL <www.loc.gov/cds/desktop> for the latest news or for a free 30-day trial.

Published in print since the ALA 2012 Annual Conference in June: Library of Congress Subject Headings, 34th edition, was published in September 2012. Subject Headings Manual Update #2 (dated July 2012) was published in September 2012. New editions of the following classification schedules have been published since ALA Annual 2012: B-BJ Philosophy. Psychology; DS-DX History of Asia, Africa, Australia, New Zealand, etc.; KF Law of the United States; PR, PS, PZ English and American Literature and Juvenile Belles Lettres; Q Science; R Medicine. Visit URL <http://www.loc.gov/cds/products/lcClass.php> for the latest information on publication of the LC Classification schedules.

For information on product development, see ACQUISITIONS AND BIBLIOGRAPHIC ACCESS DIRECTORATE/Policy and Standards/Cataloging Tools in this document.

Center for the Book

Library of Congress Literacy Awards

The Center for the Book will administer the new Library of Congress Literacy Awards, which were announced on Dec. 6, 2012. David M. Rubenstein, the major donor to the National Book Festival, is supporting this program. Awards totaling $300,000 will be given in three categories:

  • The David M. Rubenstein Prize ($150,000), for a groundbreaking contribution to the sustained advancement of literacy by any individual or entity worldwide
  • The American Prize ($75,000), for a project developed and implemented during the past decade with special emphasis on combatting aliteracy
  • The International Prize ($75,000), for the work of an individual, nation or nongovernmental organization working in a specific country or region

Applications are due no later than March 31, 2013. Winners will be announced at the International Federation of Library Associations and Institutions (IFLA) conference in Singapore in August 2013, with award presentations at the Library in October 2013.

Information and an application form are available on the Center for the Book Website at URL <www.read.gov>. John Y. Cole, the Center for the Book director, will discuss the program in the Library of Congress exhibit booth on both Saturday, Jan. 26, and Sunday, Jan. 27, at 9:30 a.m.

Young Readers Center

As part of the Library’s increased interest in sharing its resources with young people, the Center for the Book has overseen and operated the Young Readers Center (YRC) in the Thomas Jefferson Building since October 2009. Visits to the center are up substantially from last year: In fiscal 2012, the YRC hosted more than 40,000 visitors, compared to 29,000 visitors in fiscal 2011.

Read.gov Website

Major enhancements to Read.gov, the Center for the Book’s primary Website, resulted in 2,283,254 page views--a fourfold increase over fiscal 2011. Read.gov reintroduced the successful “Exquisite Corpse Adventure” original serialized story; introduced an online version and app version of Aesop’s Fables, illustrated by Milo Winter (from the Rare Book & Special Collections Division; and continued to add additional content such as more webcasts, digitized books, etc. More than 200 webcasts are currently available.

National Ambassador for Young People’s Literature

National Ambassador for Young People's Literature Walter Dean Myers is in the second year of a two-year term. He became National Ambassador on Jan. 10, 2012. Myers’s platform is “Reading is not optional.” Myers will take part in the 13th annual Library of Congress National Book Festival in September 2013.

The National Ambassador is named by the Librarian of Congress, based on recommendations from a selection committee representing many segments of the book community. The selection criteria include the candidate’s contribution to young people’s literature and ability to relate to children. The position was created to raise national awareness of the importance of young people’s literature as it relates to lifelong literacy, education, and the development and betterment of the lives of young people.

The Center for the Book, the Children’s Book Council (CBC) and Every Child a Reader (the CBC foundation), are the sponsors of the National Ambassador for Young People’s Literature initiative (see URL <www.read.gov/cfb/ambassador>).

Letters About Literature

The Center continues to sponsor the Letters About Literature contest for children in grades 4 though 12, which encourages them to write a letter to an author (living or dead) explaining how that writer’s work affected them. Target is no longer a co-sponsor of the contest. Winners will be announced this spring. For more information, go to URL <www.lettersaboutliterature.org>.

River of Words

River of Words, an environmental poetry and art contest, is now in the second year working with a new sponsor, St. Mary’s College of Moraga, Calif. An awards event with former Poet Laureate Robert Hass will be held at the Library on May 7.  See URL <www.riverofwords.org>.

Books That Shaped America Exhibition

The “Books That Shaped America” reading list will be featured this June in a new 18-month desk calendar from Barnes & Noble. The online exhibition of the same name is at URL <www.loc.gov/exhibits>.

The Federal Library Information and Information Center Committee (FLICC) made systemic revisions to the organization’s bylaws.  The new bylaws, adopted Oct. 1, 2012, create a single organization, authorized by the FEDLINK statute, which performs both the FEDLINK tasks as well as incorporating the FLICC responsibilities.

Now called simply FEDLINK, the organization’s new mission is a merger of FLICC and FEDLINK’s mission, goals and objectives into four distinct responsibilities: to achieve better utilization of federal library and information resources; provide the most cost effective and efficient administrative mechanism for providing necessary services and materials to federal libraries and information centers and serve as a forum for discussion of federal library and information policies, programs and procedures, to help inform Congress, federal agencies and others concerned with libraries and information centers.

On Jan. 16, 2013, FEDLINK announced that it had been designated the lead agent for strategic sourcing of information resources procurement for federal agencies. FEDLINK will manage the acquisition of information products and services – such as subscriptions, books, maps and newspapers – on behalf of federal agencies that opt into the program. FEDLINK worked with the Office of Management and Budget (OMB) and the General Services Administration (GSA) to achieve this designation. FEDLINK, which already serves 90 agencies in all three branches of federal government and the District of Columbia, is the first non-GSA agency to receive such designation. Expanding that service to other federal agencies could potentially save between $140 million and $555 million over the next four years across federal government agencies depending on participation, according to a report by the Federal Research Division at the Library of Congress. FEDLINK has formed two commodity councils to concentrate on specific subject areas first, one for legal information resources and one for resources focused on science, technology, engineering and mathematical (STEM) subjects.

FEDLINK continued to enhance its fiscal operations while providing its members with $80.3 million in transfer pay services, $7 million in direct pay services, and an estimated $61.7 million in the Direct Express services, saving federal agencies more than $29 million in vendor volume discounts and approximately $43 million more in cost avoidance.

FEDLINK’s Working Groups plan a number of initiatives for 2013. Notably, the FEDGrey working group has developed a prototype Website that focuses on Cold War era grey literature to promote access to related collections and has invited the federal library community to help populate the Website.

The FLICC Awards Working Group continues to sponsor the FEDLINK Federal Library/Information Center of the Year, the Federal Librarian of the Year, and the Federal Library Technician of the Year.  The nomination deadline is Friday, January 18, 2013.

The FEDLINK Education Working Group has a variety of seminars, workshops, and institutes on preservation issues, vendor portfolio management, strategic planning, Great Escapes Tours and technicians’ training planned for 2013. Information  on these programs appears on the FEDLINK Website. The Human Resources Working Group, in cooperation with the Federal Research Division (FRD), recently published The Federal Survey of Potential Changes to the Federal Librarian Series GS-1410.

National Library Service for the Blind and Physically Handicapped

Karen Keninger became director of the National Library Service for the Blind and Physically Handicapped on March 26, 2012. At the biennial National Conference of Librarians Serving Blind and Physically Handicapped Individuals in Newport, R.I., May 20-24, 2012, she announced five priorities for guiding the free library program that serves people who cannot use regular print because of visual or physical disabilities. These priorities are: maintain the quality of NLS products; enhance the delivery and reading systems for NLS patrons by leveraging current and future technologies; expand the scope and quantity of NLS-produced materials; take a leading role in positioning braille as a viable, practical, and achievable literacy medium for all blind Americans; and increase awareness about the NLS program to ensure that all who need the service can access it.

NLS produced more than 1.4 million audiobooks, 2.3 million audio magazines, 21,148 copies of braille books, and 227,720 copies of braille magazines in fiscal 2012. Network libraries circulated approximately 8.6 million audiobooks on cartridges and 50,000 users of the Braille and Audio Reading Download (BARD) service, the NLS web-based delivery system, downloaded more than 2.5 million audio magazines and books.
An upgraded version of BARD was launched in December 2012. Patrons may now download braille books, instructional music materials and scores, and foreign-language books from the online system. Other digital projects will improve service to patrons. The magazine program will move from cassette to digital cartridge by spring 2013, which will allow patrons who subscribe to magazines to enjoy the same high-quality sound as they do with digital audiobooks. In addition, NLS is developing mobile application software that will allow patrons to access BARD on their smartphones.

Office of Scholarly Programs

Natasha Trethewey, the Poet Laureate Consultant in Poetry for 2012-2013, opened the Library’s 2012-2013 literary season on Sept. 13, 2013, reading 13 of her own poems. Trethewey’s term as Poet Laureate coincides with the 75th anniversary of the Library’s Poetry and Literature Center and of the establishment of the Consultant-in-Poetry position, which was changed by federal law in 1986 to Poet Laureate Consultant in Poetry.

Bibliographic Framework Initiative

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Preservation Directorate

Preservation Week

Planning has begun for the 2013 Preservation Week (April 21-27, 2013) activities at the Library of Congress. The focus this year will be on preserving veterans’ memorabilia and providing instructions for oral histories. In addition plans are for a possible film and speaker.

Binding and Collections Care Division & Mass-Deacidification Program (BCCD)

New Appointments

Ben Bahlmann was selected the new head of the Collections Care Section in BCCD which cares for the general and reference collections of the Library of Congress. Mr. Bahlmann began his new appointment September 10, 2012. Formerly he worked in the Conservation Division of the Library and holds an advanced degree in Preservation Management from the University of Texas-Austin.

Projects

The Binding and Collections Care Division (BCCD) is in full production using the enhanced ABLE system. ABLE, a web-based, low maintenance product, replaced and improved upon the previously used PC-based software. A special project to reformat and conserve the illustrated covers of very brittle Pulp Fiction from the Serial and Government Publications Division was undertaken. More than 600 issues were completed. Two volunteer/interns completed projects working in the Collections Care Section this past summer and winter.

Super Storm Sandy

In November2012, Jeanne Drewes, Chief of BCCD, assisted AIC CERT, the American Institute for Conservation's Collections Emergency Response Team, on the emergency call line, fielding 49 calls for the month for collections affected by Super Storm Sandy.

Conservation Division (CD)

Treatment work

In fiscal 2012, Conservation Division (CD) staff had treated 78,493 items of which 7,539 were volumes; 69,789 were unbound paper-based items; 964 were photographs; and 201 were other formats. Among the items treated were two field notebooks from the Alan Lomax Collection for American Folklife Collections; a rare bound diplomatic manuscript Notes of Travel in Formosa (1874-1875) for the Asian Division; rare Chinese manuscript maps mounted in an accordion structure from Geography and Maps Division, and eight volumes from the Early American Statutory Law Collection from the Law Library. For the Manuscript Division, CD staff treated three corroded iron gall ink inscribed manuscript leaves from the US Constitutional Convention of 1787 that form part of the William Paterson Papers, as well asJohn Alexander Baldridge’s Civil War Diary from his service with the 31st Ohio Infantry Regiment, Company C, in which he describes camp life in Savannah, Ga. CD staff treated and housed the pocket notebooks used by Orville Wright to capture his earliest flight data. CD staff treated the damaged 1827 Heist Manuscript from the Music Division, which features secular 18th and 19th century American songs written in iron gall ink; as well as the very large and fragile folded 1850 French poster with acidic lithographic printing ink on brittle paper titled L’Assemblee Nationale Comique, featuring satirical cartoons by French illustrator Cham. From the Rare Book and Special Collections Division, CD treated an early American broadside with cartoon illustrations in woodcut titled Hieroglyphics of John Bull’s Overthrow.

Housings

In fiscal 2012, CD staff had rehoused 96,687 items including 5,362 books in protective boxes, and rehousing 29,441 unbound paper-based items, 61,398 photographs, and 486 other formats. CD staff completed several multi-year rehousing efforts for several major collections during the year, including the stabilization and housing project of the Peggy Clark Collection of American theater lighting designs from the Music Division; the rehousing of 600 large serials, which completes the stabilization, housing, and move preparation of U.S. newspapers from the LC Annex in Landover, Md., for transfer to the storage facility at Fort Meade, Md.; and the housing of 4,826 rare book folios for the Rare Book and Special Collections Division. CD staff developed customized enclosures for three-dimensional objects such as microchips, capacitors, and solar energy presentation materials from the Jack Killby Papers Collectionof the Manuscript Division. CD staff worked with Prints and Photographs Division staff on preparing the photographic film still camera negative collections including the LOOK Magazine Photograph Collection,the Washington Press-Photo Bureau Collection, the Harris and Ewing Photograph Collection,and others.  CD staff began a new service arrangement when they assessed and rehoused half of the 15,000 photographs and manuscripts in the L’Aerophile Magazine Collection, 1893-1947.

Assessments

In fiscal 2012, CD staff assessed or surveyed 346,832 items including 341,285 paper-based items, 2,686 photographs, and 2,861 other formats.  During 2012, CD staff finished a major survey and rehousing project of series 2 of the Woodrow Wilson Papers including family and personal correspondence from 1850-1924 by reviewing approximately 125,000 items. CD staff worked with the Interpretive Programs Office and an external art handling firm to assess the needs and create mounts and improved transit housing for several J. I. Kislak Collection artifacts selected for loan in 2013. CD staff assessed the growing Mini Comics Collection of the Serial and Government Publications Division to develop standard housing for these increasingly popular and fragile items.

Exhibitions

In 2012, CD staff assessed or surveyed 2,703 items, treated 346 items, and housed 1,915 items for 11 in-house exhibits, six additional rotations of in-house exhibits and 49 new or ongoing exhibit loans. Conservators also served as couriers for over 300 loans of high value and/or especially fragile objects to eight local, thirteen out of state and four foreign venues, totaling 40 days of off-site work at such diverse venues asthe Museum of Jewish Heritage, New York, N.Y.; the Los Angeles County Museum of Art, Los Angeles, Calif.; and the Tate Liverpool, in the U.K.

Treatment highlights included the complex treatments performed on ten objects for the Library’s Civil War exhibition that included removing silk from both sides of Robert E. Lee’s personal letters as well as maps and correspondence between Generals on the battlefield. Conservation staff also prepared some challenging housing structures for the exhibition Books that Shaped America.Three exhibitions--Politics and Dance; I Love Lucy; and Victor Herbert--were highlighted first in the Performing Arts Gallery, in the James Madison Memorial Building before traveling to the Walt Disney Concert Hall in Los Angeles, Calif.

Consultations/Collaborations

CD staff were involved in numerous consultations/collaborations, including advice on mold remediation in display cases at Titan Crane, Clydebank, Glasgow, U.K.; research of printing plate collections, housing, and storage during a visit to the Hunterian Museum at the University of Glasgow, U.K. (both by Julie Biggs); consultations with the University of Iowa; the National Library of Egypt; the Aga Khan Museum, Toronto, Ont.; the New York Public Library; with Julie Team of Philadelphia, Pa.; the National Academy of Science, Tajikistan;and with the National Gallery of Art  (all by Yasmeen Khan).

Formal publications

CD staff produced several different types of publications in the later half of 2012 including:

  • Sylvia Albro*, John Bertonaschi, Lynn Brostoff, Daniel de Simone, Fenella France, and Eliza Spaulding. “The Papers in the Ptolemy Puzzle.” In The International Paper Historians (IPH) Congress Book 2012, Vol. 22.  Edited by Ann-Grethe Rischel. Basel: IPH, 2012. (*lead author)
    Cyntia Karnes’s book review “A Medium for Modernism: the Watercolors of John Marin.” In Journal of the American Institute or Conservation: AIC, Washington, DC.
  • Nancy Lev Alexander. “Energy Saving Trial in the John Adams Building Stacks.” In Collections: A Journal for Museum and Archives Professionals: 8:4 (Fall 2012).
  • Andrew Robb’s comments and contributions were included in the Natural and Cultural Resources Annex to the National Disaster Recovery Framework. Washington, DC: FEMA/HUD/DOI: 2012.
  • Diane Vogt-O’Connor’s two speeches delivered at the International Federation of Library Associations and Institutions (IFLA) World Library and Information Congress: “Archival and Special Collections Facilities: Guidelines for Archivists, Librarians, Architects and Engineers,” and “Empowering Your Staff through Collaboration in Training: Preservation Training at the Library of Congress.” In International Federation of Library Association World Library and Information Congress, 78th IFLA General Conference and Assembly 11-17, August 2012 Program and Proceedings. IFLA, Helsinki, Finland, August 2012.

Preservation Reformatting Division (PRD)

Non-Invasive Preservation of Recorded Sound Collections (IRENE)

Traditional methods for retrieving the sound from historical sound recording media can be technically complex, time consuming, and invasive. The Library of Congress has been collaborating with physicists at Lawrence Berkeley National Laboratory to develop imaging technology to provide non-invasive preservation and access to these recorded sound collections. Systems to image in both 2D (called the IRENE system) and 3D have been designed, built and refined through testing. Historical media suffer from degradation due to the chemical breakdown of the materials, damage from mishandling or improper storage, and wear from regular playback. These systems are recovering sound from fragile and broken media that was considered irretrievable until now.

The focus of the IRENE system located at the Library’s Packard Campus in Culpeper, Va., has been to automate the transfer of disc collections for access use. The system was customized so that discs can be imaged and sound extracted with minimal input from the operator. An extensive test, with 200 78rpm shellac discs and 100 instantaneously cut lacquer discs, was performed on the IRENE system to evaluate its performance on media of differing types, conditions, and eras. The imaging side of the system was upgraded with a new interface to allow the operator to handle both image capture and metadata input through one simple interface. The testing environment exposed a few weaknesses in the code, which were corrected immediately and the system performed very reliably during the majority of the testing period. The software that converts the images to sound was quite dependable for certain disc types, but less so for others. The physical characteristics of discs manufactured during different eras and by different labels vary quite dramatically. Refinement of the image-to-sound software to handle the vast number of variables present in these discs was performed during the testing period and continues as new examples of unique disc geometries are discovered.

Image-To-Sound Tools Software Development

The LC projects have brought to light the need for a set of semi-automated software tools that would facilitate efficient correction of small errors in image-to-sound processing like those discovered during the Packard Campus study and detailed assembly work needed for the American Folklife Center cylinders. With the software designed with an easy-to-use graphical user interface, the operator will be able to use the tools in either a high throughput production environment or a complex reassembly workflow. The tools will have different modes for the detail of work that needs to be accomplished and will borrow from the standard tools in mature imaging software, so that little training will be required to use them. We envision these tools to broaden the range of media conditions that can be handled in any production environment.

Collaborations

Collaborators with unique historical collections have found the IRENE and 3D systems of extreme value. The Thomas Edison National Historical Park has been able to capture sound from a cylindrical tin recording from a talking toy doll and from early experimental cylinder recordings. We have also been collaborating with the Smithsonian’s National Museum of American History on an extensive project to retrieve audio from the Alexander Graham Bell experimental recordings produced at the Volta Laboratory in Washington, D.C., in the 1880’s. Bell’s cousin Chichester Bell and Charles Sumner Tainter performed most of the experiments. They experimented with a wide variety of materials, including wax, brass, steel, tin foil, book board, and even photographic plates, to determine the best materials for capturing sound. Bringing voice to these early historical recordings has led to deeper understanding of the rich history of recorded sound technology.

Preservation research and Testing Division (PRTD)

The Preservation Research and Testing Division (PRTD) has continued to be active in establishing long-term research projects for preservation of Library materials in storage and exhibit, quality assurance of library materials and the development of new specifications, contributing to core Library activities through the three programmatic areas of analytical services, research projects, and quality assurance.

Key accomplishments

More than 30 presentations by PRTD staff nationally and internationally; an exponential increase in preservation internships where PRTD supported 8 scientists and 16 visiting scientists/interns during fiscal 2012; the continuation of a Quality Assurance program that provides an exemplary service to Library divisions; further development of the Center for Library Analytical Scientific Samples–Digital (CLASS-D) to establish standards for the digital preservation of scientific research data; increased requests for hyperspectral imaging and other research; ongoing collaborations with CD and curatorial divisions; and continued research into the Herblock collection demonstrating the need for more research in the area of fugitive media.

Research trends have indicated an increasing awareness of the challenges of protecting modern media materials, as well as requests from colleagues from a range of library, archive cultural heritage and academic institutions to learn more about PRTD’s scientific reference sample collections (CLASS), a substantial increase in collaborations and collaborative activities, and increased assessment of new equipment that may potentially benefit the Library.

Progress has been made on the assessment of “sticky shed syndrome” (SSS) in magnetic tape, quantitative analysis of trace elements in paper using X-ray fluorescence (XRF), and colorimetric analysis of dyes in optical discs. An Institute of Museum and Library Services (IMLS) collaborative grant with the University of South Carolina was awarded to further develop a tool for detecting sticky-shed tapes before migration.

Collaborations

PRTD had been involved in a large number of major collaborations requiring significant activity from a number of PRTD staff. These include follow-up meetings to the previous Summit of Research Technology Transfer (SORTT) symposium, the University College London (UCL) Collections Demography Program collaboration, the National Institute for Standards and Technology (NIST) development and fabrication of a high-performance anoxic encasement and external display case for the Abel Buell 1783 Map, and a Memorandum of Understanding with the Israel Antiquities Authority for a long-term parchment study to better understand the degradation mechanisms in different types of animal parchment. The latter research is in collaboration with other institutions.

A continuation of the three-year collaboration with the University College London (UCL)–the Collections Demography Initiative--resulted in a 3-day writing retreat in England, and Phase II of the highly successful questionnaire whereby 17 documents in various forms of degradation were presented to Library exhibition visitors and reading room researchers to capture their perceptions of “fitness for purpose” of these facsimile materials as archival documents.

Presentations

A highly successful Iron Gall Ink Symposium garnered interest and participation from around the world using conferencing software to “virtually” connect researchers. PRTD hosted the first and only public presentation by Father Justin Sinaites from St Catherine’s Monastery outlining their digital and spectral imaging program, and an overview of the first CLIR/Mellon Fellow at the Library, Amy Brady, on her research into obscured and hidden information in original source materials in the Federal Theatre Project collections.

The International Summit of the Book in December 2012 included a presentation for the Preservation Directorate by PRTD that initiated a number of interesting discussions including twitter feeds from Lorcan Dempsey, the Vice President and Chief Strategist of OCLC, Inc.

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Technology Policy Directorate

Integrated Library System Program Office (ILSPO)

Integrated Library System

The Library is working to resolve performance problems in the re-designed LC Online Catalog. That new interface is available to staff and patrons at URL <catalog2.loc.gov> while the Library tests fixes from the vendor. The Library will switch all traffic to the new interface once it has demonstrated that it is able to support the full load of traffic, but the Library does not have an implementation date as yet.

The entire catalog interface has been re-designed to reflect the Library’s latest Web standards and provide ADA accessibility for most adaptive devices and applications. All functionality is available and the same keyword, guided keyword, browse, and quick search options remain, with search results available with the same sort options as the “classic” OPAC. In addition, these new features and functions will be available: more context-sensitive help; similar types of searches/indexes grouped together logically, e.g., browse searches; ADA compliance; standard “share” tools available on all pages.

The LC Online Catalog is the primary access point for users of the Library=s collections and it is one of the most popular sites on the LC Website. The Library welcomes feedback on the new design. Patrons and librarians may use the link provided on every page to give feedback and make suggestions for improvements.

The Library is planning to upgrade to Voyager 8.2 in 2013. Testing of the release is underway but an implementation date has not been scheduled.

LCCN Permalink

LCCN Permalink (URL <lccn.loc.gov>), a web service that allows users to create permanent URL links to records in the Library's Online Catalog (URL <catalog.loc.gov>) and authority records in the LC Authorities Service (URL <authorities.loc.gov>), continues to be popular. Nearly 10,000 daily requests enable researchers to reference materials from the Library's collection in their blogs, reference guides, web pages, emails, bibliographies, databases, and more. LCCN Permalink is completely standards-based, leveraging widely used XML technologies, Z39.50/SRU, and metadata schemas. The data in LCCN Permalink is up to date as of January 15, 2013.

LC EAD (Encoded Archival Description) Archival Finding Aids

In 2012, divisions in the Collections and Services Directorate created 263 new EAD archival finding aids, bringing the total number of LC EAD finding aids to 1,834. At URL <findingaids.loc.gov>, users can access 51.1 million archival items in LC's collections through these documents.
In January 2013, the Library launched a monthly RSS feed for its archival finding aids. This feed identifies both new finding aids and those that have undergone substantial revision in the past month. Subscriptions to the feed (with RSS or email delivery) are available at URL <www.loc.gov/rss/#updates> under the category Library Website Updates.

LC Persistent Identifiers

Library staff registered approximately 110,000 handles in 2012. As of December 2012, the Library's handle server contained 3,325,427 handles. Over the past year, LC handles were assigned, for example, to materials digitized in a number of LC cooperative projects (including content scanned for the Sloan Foundation project and sent to Internet Archive and HathiTrust), to U.S. legislation searchable in THOMAS, and to digital talking books created by the National Library Service for the Blind and Physically Handicapped, and to items in the Library’s repository efforts. Work is underway to upgrade the handle server software in fiscal 2013.

Electronic Resource Management System (ERMS)

The Library has completed the project to add bibliographic records and holdings data for ebook titles contained in aggregations that LC purchases or licenses from vendors to the LC ERMS. The system currently contains about 670,000 bibliographic, 775,000 holdings, 1,200 resource, and 1,000 license records. In fiscal 2012, a total of 840,338 searches were performed by staff and patrons in the Electronic Resources Online Catalog.

Managing the Library’s Digital Collections

A major focus of the ILS Program Office’s activity this year was the ingest and management of digital collections. In fiscal 2012 ILSPO integrated the Delivery Management Service (DMS) with the LC ILS as part of the Copyright eDeposit Project and initiated development for the acquisition of ebooks via the Cataloging In Publication (CIP) process. The ILS Program Office is collaborating with units across the Library to develop workflows and policies and plan for the automation of tasks in order to expand the acquisition of digital collections.

Network Development and MARC Standards Office (NDMSO)

Bibliographic Framework Initiative

Digital Portal Projects

The Performing Arts Encyclopedia (PAE), Veterans History, and other portal projects continue to enable the Office to investigate new approaches to digital site creation and delivery to end users.

Recent releases in the Performing Arts Encyclopedia (URL <www.loc.gov/performingarts/>) include the new searchable database of Jack Raymond’s “Show Music on Record” (URL <lcweb2.loc.gov/diglib/ihas/html/showmusic>), “Pre-1700 Musical Treasures” (URL <lcweb2.loc.gov/diglib/ihas/html/m1490>), and two new dance collections: “Ballets Russes de Serge Diaghilev” (URL <lcweb2.loc.gov/diglib/ihas/html/balletsrusses>) and the “Bronislava Nijinska Collection” (URL <lcweb2.loc.gov/diglib/ihas/html/nijinska>).

The Veteran’s History Project (VHP) <www.loc.gov/vets> added: Vietnam War: Looking Back (part 2) at URL <www.loc.gov/vets/stories/ex-war-vietnam50-part2.html> and Vietnam War: Looking Back (part 3) at URL <www.loc.gov/vets/stories/ex-war-vietnam50-part3.html>.

Standards Projects

MARC. Update No. 15 to the MARC 21 formats was published online in September 2012.  It was a small update covering the MARBI June 2012 approved changes which included a special field for Dewey provenance relating to machine generation of DDC numbers. The update was not published in printed form because, based on a survey in mid 2011, NDMSO ceased printing the full formats as most users had switched to the online versions. The Update was provided to CDS to keep its Cataloger’s Desktop product synchronized with the published MARC documentation.

XSLT style sheets for format transformation among MARC, MODS, MADS, DC, and HTML were all updated to XSLT 2.0.  MODS (Metadata Object Description Standard, an XML schema for descriptive metadata that is widely used, especially for digital material), was updated to better reflect RDA content rules. Guidelines for use of MADS (Metadata Authority Description Schema), the MODS companion for authority data, had been requested by the community. They were completed and published on the MADS Website. Testing began on the use of MADS in RDF in the Bibliographic Framework Initiative. MADS/RDF is used for authority data in ID (LC Authorities & Vocabularies).

PREMIS. The PREMIS Editorial Committee (URL <www.loc.gov/premis>) hosted the third PREMIS Implementation Fair in conjunction with the International Conference on Preservation of Digital Objects (iPres) in Toronto, Ont., in October 2012. This event gave implementers of PREMIS for preservation metadata an opportunity to discuss implementation issues and share experiences as well as an opportunity for the Editorial Committee to inform the community about PREMIS activities. The Committee is working on version 3.0 of the Data Dictionary, which will include changes to the PREMIS data model. Work continued on a PREMIS OWL ontology, which will enable PREMIS to be represented as Linked Data, and, as a result of discussion at the Implementation Fair, a new working group on conformance is being formed from interested members of the PREMIS community.

The PREMIS Data Dictionary was recognized by being one of 4 initiatives that were shortlisted as the most significant contribution to digital preservation in the last decade by the U.K.’s Digital Preservation Coalition’s Digital Preservation Awards 2012.

SRU. The draft searchRetrieve Version 1.0 (SRU 2.0) was approved as a Candidate OASIS Standard (COS) and entered a 60-day public review period through Jan. 14, 2013, in preparation for a member ballot to consider its approval as an OASIS Standard. Following approval in OASIS (Advancing Open Standards for the Information Society), it will be submitted to ISO (International Organization for Standardization).

Extended Date/Time Format (EDTF) 1.0. This specification defines features to be supported in a date/time string, features considered useful for a wide variety of applications. It is being considered as a profile of / extension to ISO 8601, and will be submitted to ISO. (URL <http://www.loc.gov/standards/datetime/pre-submission.html>

LD's Linked Data Service (ID/LDS) Project. The Linked Data Service - Authorities & Vocabularies (ID/LDS) (URL <id.loc.gov>) is used as a portal for developers – whether local or external to LC – to enable them to programmatically interact (as “linked data”) with vocabularies commonly found in standards promulgated by LC. In addition to a web interface, the system provides the vocabularies for individual record and bulk download in a number of formats including various RDF and XML formats. By the end of December 2012, Library staff had added a number of Library of Congress Classification Classes (B, M, N, and Z) to the system along with a small ontology used with the LCC data. The K Class is in progress. A number of smaller vocabularies – resource types, identifiers, target audiences – remain in development.

ID/LDS has proven crucial to the Library’s Bibliographic Framework Initiative (BFI) effort. Because ID/LDS contains nearly all of the Library’s authority data, ID/LDS is foundational to BFI, especially as BFI is actively exploring an RDF model and embracing Linked Data ideas.

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OFFICE OF STRATEGIC INITIATIVES

Personnel Changes

Laura Campbell, associate librarian for strategic initiatives and Library of Congress chief information officer, retired on June 15, 2012. James Gallagher is acting Associate Librarian for Strategic Initiatives.
Martha Anderson, director of program management for the National Digital Information Infrastructure and Preservation Program, retired on December 31, 2012. Leslie Johnston is acting director.

National Digital Information Infrastructure and Preservation Program (NDIIPP)

Chartered by Congress in 2000, the Library of Congress’ National Digital Information Infrastructure and Preservation Program’s (NDIIPP) mission is to develop a national strategy to collect, preserve, and make available significant digital content, especially information that is created only in digital form, for current and future generations. NDIIPP is based on an understanding that digital stewardship on a national scale depends on public and private communities working together. The Program works to catalyze and sustain a national network of digital preservation partners. From the beginning of the project, one of the key ideas has been that the partnership, now with over 262 partner organizations worldwide, needed to work toward a distributed architecture. To that end, NDIIPP has worked with its partners to connect different platforms for storage and verification, data and metadata management, and access and discovery of preserved digital materials.

NDIIPP convened a number of meetings in 2012, bringing together international experts from many disciplines to discuss issues of digital preservation. In July 2012, NDIIPP hosted Digital Preservation 2012 and an associated CURATE camp, with nearly 300 international participants. In September 2012, NDIIP and the Library’s Information Technology Services Directorate co-hosted its annual Preservation Storage meeting, attended by leaders from the storage industry and the digital library community. In November 2012, NDIIPP released a report from its “Science@Risk” meeting on the preservation of online science (URL <http://www.digitalpreservation.gov/meetings/documents/othermeetings/science-at-risk-NDIIPP-report-nov-2012.pdf> [PDF, 943 KB]). One of the NDIIPP outreach programs in 2012 focused on personal digital archiving. As part of the outreach effort, NDIIPP staff highlighted personal archiving resources in the LC Pavilion during the 2012 National Book Festival. NDIIPP staff also launched a regional Digital Cultural Heritage DC Meetup in September 2012, which meets the third Thursday of every month in Washington, D.C.

The program continued to work through the National Digital Stewardship Alliance (NDSA) to build a national digital collection, develop and adopt digital preservation standards, share tools and services, support innovation of practice and research, and promote national outreach for digital preservation. The entire partnership met in July 2012 with attendance of 300, the largest ever, to present project results, share expertise, and conduct working group meetings of the National Digital Stewardship Alliance. Nationally, digital preservation actions reached over 1,000 organizations through the 133 NDSA member organizations and consortia resulting in the contribution of over 6,000 hours of expertise to digital preservation projects, the equivalent of over three FTE. The NDSA released the results of its web archiving survey (see URL <http://blogs.loc.gov/digitalpreservation/2012/07/the-ndsa-web-archiving-survey/>) and released the results of its preservation storage survey (<http://www.digitalpreservation.gov/meetings/documents/othermeetings/05_snavely_owens.pdf> [PDF, 72 KB]). A draft “Levels of Digital Preservation” risk mitigation document was released for public review at URL <http://blogs.loc.gov/digitalpreservation/2012/09/help-define-levels-for-digital-preservation-request-for-public-comments/>. A poster on the NDSA staffing survey won the second place prize for poster at the 2012 iPres conference (International Conference on Preservation of Digital Objects).

The Signal blog (URL <http://blogs.loc.gov/digitalpreservation/>) was a finalist for the Digital Preservation Coalition 2012 Digital Preservation award for outstanding contribution to teaching and communication in digital preservation. The International Internet Preservation Consortium (IIPC), of which the Library of Congress is a founding member as part of its web archiving activities, was a finalist for the most outstanding contribution to digital preservation in the last decade.

Information about the program and its activities can be found at URL <www.digitalpreservation.gov>.

Federal Agencies Digitization Guidelines Initiative (FADGI)

The Library continues to play a prominent role in the work of FADGI, a group of federal agencies collaborating on the development of digitization guidelines and best practices In April 2012, the FADGI Audio-Visual Working Group published version 2 of its guideline for metadata to be embedded in WAVE audio files and completed the parallel updating of the associated open source tool, BWF MetaEdit. In August 2012, the group published Guideline for the Performance of Analog-to-Digital Converters. In October 2012, the group received approval from the AMWA Business and Technical Steering Committees to proceed with the MXF AS-07 project to develop a specification for files that support digital video preservation. In addition to FADGI members, the AS-07 development team includes representatives from the Canadian Broadcasting Corporation, OpenCube, George Blood LP, Metaglue, and Audiovisual Preservation Solutions.

The FADGI Still Image Working Group continued efforts to expand both guidelines and tools to support digitization of collections. The File Format Subgroup finalized an approach for evaluating file formats for master images, completed the evaluation of five common raster image file formats, and drafted an evaluation matrix and summary sheet for the five formats. Work on the accuracy of color imaging (CIE TC8-09 study), analysis of photographic negative collections using spatial frequency response analysis to determine appropriate scanning resolution, and subjective and objective assessment of JPEG 2000 image compression and file format configuration all continued during the last year. The latest version of the Digital Image Conformance Evaluation (DICE) software, for analyzing the imaging performance of scanners and digital cameras, reads embedded ICC color profiles.

For more information see the FADGI Website at URL <www.digitizationguidelines.gov>.

Digital Preservation Outreach and Education (DPOE)

The Digital Preservation Outreach and Education (DPOE) program fosters national outreach and education about digital preservation by building a collaborative network of instructors and partners to provide training to individuals and organizations seeking to preserve their digital content.
In August 2012, DPOE held its second Train-the-Trainer Workshop in Indianapolis, Ind., for 24 working professionals from the Midwest Region. The event provided training in digital preservation and taught participants the skills needed to design and deliver workshops in their communities. In the last four months, DPOE trainers have held over 16 training events with 10 more events to be conducted by February 2013. As a result of the two DPOE training events held to date, more than 1,000 working professionals nationwide have received training in digital preservation. Two upcoming regional Train-the-Trainer events are being scheduled for the summer of 2013 and after completion an additional 48 more DPOE Trainers will be added to the network. In addition to the online DPOE Training Event Calendar, the DPOE listserv is an active community forum with over 260 members seeking and sharing knowledge on digital preservation topics. Both the calendar and the listserv can be found at URL <www.digitalpreservation.gov>.

DPOE is currently working to add more advanced content modules to its curriculum, define resource-specific levels of digital preservation activities, and develop online training resources. The DPOE program is collaborating with international digital education initiatives including DigCurV and DCC to share curriculum and practice models. Partnerships have been formed with several state archives and libraries as well as national professional associations to share curriculum models, sponsor and host educational events, and perform outreach to promote digital preservation knowledge and practices. These partnerships allow DPOE to continue to provide working professionals with the knowledge they need to preserve their digital assets.

National Digital Stewardship Residency (NDSR)

The Office of Strategic Initiatives and the Institute of Museum and Library Services continue to develop and implement the National Digital Stewardship Residency (NDSR) whose mission is to build a dedicated community of professionals who will advance our nation’s capabilities in managing, preserving, and making accessible the record of human achievement held in digital form. This will enable future generations to fully realize the potential of digital resources now and for years to come. This program will provide 10 qualified postgraduate candidates from varying fields the opportunity to act as residents in Washington, D.C., institutions for nine months, beginning in summer 2013.

In 2012, residency staff launched the NDSR Website at URL <www.digitalpreservation.gov/ndsr> and spoke at several professional conferences, successfully commencing the program development activities. The Library also held a meeting with potential host institutions to further explain the program. Eighteen project proposals were submitted from 11 organizations in the Washington, D.C., area. The final 10 host selections will be available on the Website in the coming weeks. NDSR staff have also been working on developing the overall program curriculum and have been creating communication strategies to promote the program.

Repository Development Center

The Repository Development Center (RDC) develops software tools and services to facilitate the management of digital content at the Library of Congress. The group is responsible for the tools and Web applications used in a number of Library of Congress initiatives, including eDeposit for eSerials, the National Digital Newspaper Program, and the World Digital Library, as well as building generalized repository and content transfer and processing services in use across the organization.

The RDC digital content inventory and workflow system is now in use by over 150 Library projects, and more than one petabyte (one million gigabytes) of digital content has been inventoried to date, including 21 billion tweets in the Historic Twitter Archive. Recent RDC accomplishments include significant updates to the Delivery Management System used in eDeposit, which includes improved file viewing and streamlined integration with two large publishers; ongoing support and automation for the World Digital Library content production team and improvements to the public Website, including a new OCR and full-text search service which will launch in 2013; the launch of a workflow for the transfer and ingest of web archives generated by the Library's offsite contractor. The size of the Library's web archives will pass 400 terabytes next month, February 2013.

Web Services Division

Web Services is the Library’s main Web team, creating and managing Websites and Applications while providing strategic input across all aspects of the Library’s web program. Web Services works to provide project management, requirements analysis, information architecture, visual design, development, integration, testing, and operational support to hundreds of Library Websites and applications, as well as managing the technical and policy aspects of the Library’s external social media and content distribution presence.

Web Services is leading or contributing to many large-scale web development projects for loc.gov and related properties. Key work includes:

Legislative Beta

Web Services worked with stakeholders throughout the Library (including the Law Library and the Congressional Research Service) to design and build beta.congress.gov, a site that provides improved, modern access to legislative data. The initial beta site, launched in September 2012, includes faceted search and browse, searching across multiple data sources, persistent URL’s, and a modern, scalable user interface. A release in January 2013 will add content from the Congressional Record. Additional releases of content and new functionality are planned for throughout 2013.

Objects, Sets, and Formats   

Web Services is working with teams throughout the Library to upgrade the user experience and functionality of all collection items and groupings of items displayed on loc.gov. A selection of maps (URL <http://www.loc.gov/maps/collections/>) and manuscripts (URL <http://www.loc.gov/manuscripts/collections/>) has already been converted, using an improved layout, new related item features, and an improved deep-zoom viewer. Additional formats and tens of thousands of items will be made available online in these improved formats early in 2013, including selected audio, video, sheet music, archived Websites, and photos.

Search

Web Services continues to work with staff from the Library’s Information Technology Services (ITS) team to upgrade and manage the Library’s main web search (URL <http://www.loc.gov/search>). Our designers, analysts, and information architects collaborated with the ITS developers to implement a sophisticated, feature-filled search application that provides users with access to over 17 million items in the Library’s collections. Search includes advanced features such as faceting of search results, multiple results view styles, item thumbnails, auto-suggest, and more. Web Services is continuing to collaborate on developing improvements to search, participating in user testing, search metrics and use analysis, and incorporation of additional content.  

Visual Design and Information Architecture

Working with the Library’s Web Governance Board, Web Services is implementing an improved information architecture and normalized visual web design across all Library properties. The design and architecture improvements will result in improved navigation, mobile and browser compatibility, accessibility, and an overall improved and modern user experience.
Copyright Web Services is working with staff from the Copyright Office to developed detailed requirements, information architecture, and visual designs for a future Copyright Website.

Educational Outreach

The mission of the Educational Outreach Division is to advance the effective use of the Library's vast online collections of primary sources by teachers and students. These primary sources, when embedded in inquiry-based instruction, help build content knowledge, critical thinking, and analysis skills in students. Educational Outreach manages the Teaching with Primary Sources program (TPS), through which Library staff and institutional partners in a nationwide consortium deliver professional development that helps teachers use the Library’s vast collection of digitized primary sources to enrich their classroom instruction. In 2012, Educational Outreach and the TPS program served a total of 27,140 teachers from a total of 378 Congressional Districts, which represents 86 percent coverage of the nation’s Congressional Districts, with professional development focused on using the Library’s digitized primary sources to create instruction that builds students’ literacy, content knowledge, and critical thinking skills.

In 2012, Library staff conducted 28 in-person institutes, workshops, and presentation sessions for 1,259 teachers from 98 Districts.
In 2012, Education Outreach continued its collaboration with PBS Teacherline, the premier provider of high quality online professional development, and reached nearly 200 teachers nationally through a 45-hour online course entitled, “Teaching with Primary Sources from the Library of Congress.”

The Library offered five 5-day Summer Teacher Institutes in the summer of 2012. For the first time, two had a focus on specific Library collections—the World Digital Library and the Civil War. Educators from a wide variety of educational settings – library/media specialists, classroom teachers, school administrators, and curriculum developers – took part in the institutes. This year, 242 educators applied for the institutes, of which 129 were accepted, representing 33 states.

Educational Outreach works with institutional partners to reach teachers across the country.  Twenty-eight universities, school districts and educational foundations, making up the TPS Educational Consortium, assist the Library in the design of the TPS program as well as its delivery in 17 states: California, Colorado, Florida, Idaho, Illinois, Indiana, Louisiana, New York, Massachusetts, Montana, North Carolina, Oregon, Pennsylvania, Tennessee, Virginia, Washington, and Wyoming.

In 2012, the Library exhibited at 10 national education conferences reaching over a combined total of 65,000 attendees in addition to presenting 13 papers and/or sessions.  Also in 2012, the Library’s Consortium members delivered 979 professional development events that reached 25,881 teachers in 307 congressional districts.

Educational Outreach accelerated the growth of the Library’s teacher blog, Teaching with the Library of Congress, publishing more than 100 new posts in 2012 on a wide range of K-12 topics. The blog promotes practical strategies for the effective use of the Library’s online collections, as well as spotlighting items from the collections that are especially well suited for classroom use. It places the Library in a central position in the national educational conversation on the use of primary sources.

In its second year, the LOC Box (pronounced “Lock Box”) field trip program grew as it booked to capacity once again. In the program, students from grades four to six and their teachers/chaperones work in teams to explore the Library’s historic Thomas Jefferson Building. In 2012, the program served 56 percent more students, with 1,736 students total from 30 schools in the Washington, D.C., area participating. Library staff were invited to present on a panel showcasing the unique program at the American Alliance of Museums conference in Minneapolis in April 2012.

Since 2000, the Library of Congress has recruited teachers to work in-house with its Educational Outreach division as they help teachers incorporate the Library’s digitized primary sources into high-quality instruction. In 2012, Education Outreach selected Earnestine Sweeting, a fifth grade teacher from PS 153, the Helen Keller School, in the Bronx, NY.  Her presence at the Library was featured in several national media including Roll Call  and American Teacher from the American Federation of Teachers.  Ms. Sweeting conducted 23 events, reaching out to local schools as well as presenting to other educators at national conferences.

Information Technology Services Directorate (ITS)

Information Technology Security Group (ITSG)

ITSG performs an IT Security Risk Assessment which provides for the strategic review of IT security risks and implementation of appropriate responses to reduce those discovered risks. ITSG has made improvements to the various areas of operational security. In particular, ITSG has implemented a secure application review process that will allow developers to utilize the same tools and methodologies used by the ITSG test team. This will allow developers to release secure Web applications and reduce the impact of security vulnerabilities. ITSH has improved the Library's Security Awareness and Training by providing Library staff with material that is current and impactful at both work and home. The training this year was centered on the growing trend of spear phishing and malicious Websites.

Research & Development, Digital and Web Initiatives

The R&D Copyright (R&D COP) group is responsible for assisting with the implementation and management of enabling technology for Copyright. This includes performing systems analysis, design, selection, acquisition, development, integration, support, and maintenance. In addition, this group acts as a customer service liaison between Copyright and ITS to coordinate activities with other ITS teams that impact Copyright. The R&D COP group is supporting Copyright on several major initiatives in 2012. The Group has assisted Copyright with implementing several eCO enhancement releases. We will perform their yearly full disaster recovery failover test of the system to the Library’s Alternative Computing Facility (ACF) in January 2013. Several additional eCO releases are planned for this year. Additionally, we have also supported release 2 of the eDeposit eSerials project.

For the LD Reengineering project, R&D COP assisted the Copyright Licensing Division (LD) by providing a development environment and technical advisory services. It also continued to support the Copyright Digitization project which is digitizing Copyright’s historical catalog card records.

The team also provides ongoing maintenance and support for several legacy business applications that remain crucial to Copyright’s business operations. Parts of these legacy systems have been updated with the latest security enhancements and all have been recertified for continued use in today’s high risk environment. R&D COP continues to assist Copyright in performing a business risk analysis related to their older applications and strategizing for their potential replacement.

Research & Development, Copyright

The R&D Copyright (R&D COP) group is responsible for assisting with the implementation and management of enabling technology for Copyright. This includes performing systems analysis, design, selection, acquisition, development, integration, support, and maintenance. In addition, this group acts as a customer service liaison between Copyright and ITS to coordinate activities with other ITS teams that impact Copyright.  The R&D COP group is supporting Copyright on several major initiatives in 2012. The Group has assisted Copyright with implementing several eCO enhancement releases as well as performing a full disaster recovery failover test of the system to the Library’s Alternative Computing Facility (ACF). Several additional eCO releases are planned for this year. Additionally, we have also supported release 2 of the eDeposit eSerials project. (See also under Library Services/Collection Development Office.)

For the LD Reengineering project, we have assisted the Copyright Licensing Division (LD) by providing a development environment and technical advisory services. We have also continued to support the Copyright Digitization project which is digitizing Copyright’s historical catalog card records.

The team also provides ongoing maintenance and support for several legacy business applications that remain crucial to Copyright’s business operations. Effort is underway to implement security enhancements to these applications and recertify them for continued use in today’s high risk environment. R&D COP has also been assisting Copyright in performing a business risk analysis related to their older applications and strategizing for their potential replacement.

Research & Development, Congressional Research Service

The R&D Congressional Research Service (R&D/CRS) Group is responsible for maintaining and enhancing the thomas.gov and congress.gov legislative information Websites. The primary focus of R&D/CRS since early 2012 is in collaborating on the high-visibility legislative phase of Project One, which will replace both thomas.gov and congress.gov. Building a modern legislative information system to serve Congress and the nation is a priority of the Library of Congress and documented in the Library of Congress Strategic Plan Fiscal Years 2011-2016. A dedicated team of experts from across the Library, including many members of R&D CRS, has been convened to accomplish this goal. The Web Governance Board, chaired by the Deputy Librarian, is overseeing this project. The design approach for this system is to incorporate iterative releases that work towards the goal of all data and all features by September 2014. Until the new platform completely replaces LIS and THOMAS, the original systems will be maintained in parallel.

Towards this multi-year objective, the Library's new legislative Website, beta.congress.gov v1.0 was released for general availability on September 19, 2012. At launch, beta.congress.gov included Bill Summary and Status, Bill Text, Law Text, and members from 107th Congress to the present.  The feature set included faceted search integrated with a text search, allowing users to narrow and refine search results across legislative sources and congresses. Data are presented via bill and amendment detail pages, and member profile pages, incorporating best practices in information architecture.  The progress of a bill is illustrated via a graphical "bill status tracker." The page URL for a legislative or member object is now consistent, meaningful, and durable.  The Website was designed to be responsive to all mobile devices. Educational videos have been produced to help users to better understand the legislative process; at launch the site included one video; by the end of December nine videos had been produced and released.

Enhancement releases through end January on beta.congress.gov have added additional datasets and features, in accordance with the Release Roadmap. For example, the Congressional Record is now included within faceted and text search, and results are displayed within the context of an issue of the Record. Additionally, Congressional Budget Office (CBO) reports are now linked from the bill detail page. Various feature enhancements were released as well, such as the following: citation searches are now supported; selection within the Sponsor facet has been improved; leadership position and party history were added to the member profile page.

On January 3, 2013 THOMAS, LIS and beta.congress.com were reconfigured to (additionally) support the dissemination of legislative content from the new 113th Congress.

Research & Development, Library Services/Law Library

The Research and Development Group for Library Services and the Law Library (R&D/LS&LL) is responsible for all activities relating to systems analysis, design, selection, acquisition, development, integration, support, and maintenance related to specific systems and projects for Library Services (LS) including the National Audio-Visual Conservation Center (NAVCC) and the National Library Service for the Blind & Physically Handicapped (NLSBPH) and for the Law Library of Congress (LL), as well as Voyager ILS support for the U.S. Copyright Office (COP) and support for the Office of Compliance (OOC).  Of special note, the FEDLINK Customer Account Management System (CAMS) Project has overcome several setbacks and is now continuing with its development and testing. The FCAMS project is an effort to develop a software application that will replace the existing FEDLINK Online System.  FEDLINK CAMS will be more user-friendly and eliminate system irregularities that were inherent in the technology and methods available at the time of development of the current FEDLINK Online System. FEDLINK CAMS will serve federal libraries, information centers, and FEDLINK vendors as a purchasing, resource-sharing, and training consortium. The system is designed to help librarians, contracting officers, and finance staff members save time, effort, and money when buying and using commercial on-line services, CD-ROMs, books, periodicals, and other library and information services.

National Digital Newspaper Program

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