Service units, divisions, and offices within the Library have submitted the information in this briefing document for the attention and use of Library of Congress staff who will attend the American Library Association (ALA) 2014 Annual Conference in Las Vegas, Nev., June 26-July 1, 2014. The document covers initiatives undertaken at the Library of Congress since the ALA 2014 Midwinter Meeting in Philadelphia, Pa., in January 2014. This document will be updated regularly until the close of the Annual Conference. Information in the printed document is valid as of June 9, 2014.

Personnel changes at the Library of Congress are presented at the end of this document.

Library of Congress Exhibit Booth

The Library of Congress Exhibit Booth is no. 1709 in the Las Vegas Convention Center.  The Library of Congress’s booth manager is Isabella Marqués de Castilla.

Exhibit hours are (view schedule of presentations):

  • Friday, June 27: 5:30-7:00 pm; ribbon-cutting and opening reception
  • Saturday, June 28: 9:00 am - 5:00 pm
  • Sunday, June 29: 9:00 am - 5:00 pm
  • Monday, June 30: 9:00 am - 2:00 pm

Library staff making presentations in the booth theater include John Barton, Lavonda Broadnax, Colleen Cahill, Judith Cannan, Karl Debus-López, Yvonne Dooley, Kevin Ford, Paul Frank, Linda Geisler, Adrija Henley, Bruce Johnson, Maggie Kruesi, Guy Lamolinara, Everette Larson, David Mao, Laverne Page, Bob Patrick, Maria Perez-Morales, Regina Romano Reynolds, Donna Scanlon, Roberta I. Shaffer, Camilla Williams, MaryBeth Wise, Tak-Yee (Tammy) Wong, and Min Zhang. Information technology support will be provided by Thomas Odom and Rodney McKinley.

Associate Librarian for Library Services Roberta I. Shaffer will speak at the booth theater on “Exploring the Concept of Innovation” on Sunday, June 29, at 1:00 pm.

A complete schedule of booth theater presentations is available on this Web site. In addition, demonstrations of Cataloging Distribution Service products are available on a walk-in basis.

Promotions at the booth. A pocket-size Library of Congress Classification reference brochure and a large, handsome poster of the same are available for free to booth visitors while supplies last. Also available to all visitors: two attractive bookmarks, one listing all LC Classification schedules and one advertising free 30-day trials of Class Web and Cataloger’s Desktop, plus a large document clip that advertises Class Web and Cataloger’s Desktop.

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Copyright Law Review

Register of Copyrights Maria A. Pallante called for review of the U.S. copyright law on March 4, 2013, in the Horace S. Manges Lecture at Columbia Law School and in testimony several weeks later before the House Judiciary Committee’s Subcommittee on Courts, Intellectual Property, and the Internet. In April 2013, Rep. Bob Goodlatte, chair of the Judiciary Committee, announced his intention to undertake a comprehensive review of the law. Since then, the subcommittee has held a series of hearings.

In 2014, hearings have taken place on January 14, January 28, March 13, and April 2. Another hearing is scheduled for June 2, after submission of this report.

The January 14 hearing explored the scope of copyright protection, examining issues such as the making available right, copyright protection for broadcasters, and copyright protection for codes and standards, including state laws and regulations. Hearing documentation is available at URL <judiciary.house.gov/index.cfm/2014/1/the-scope-of-copyright-protection>.

The January 28 hearing considered the doctrine of fair use. Fair use is a legal defense set forth in the Copyright Act to a claim of copyright infringement. Witnesses at the hearing expressed varying viewpoints as to whether the doctrine should be expanded, revised, or remain the same. Hearing documentation is available at URL <judiciary.house.gov/index.cfm/2014/1/the-scope-of-fair-use>.

The March 13 hearing focused on section 512 of the copyright law, introduced with the Digital Millennium Copyright Act of 1998. Section 512 limits the liability of online service providers in relation to allegedly infringing materials placed or transmitted through their services. Rep. Goodlatte stated that section 512 achieved important policy goals crucial to development of the Internet. He noted, however, that issues that were unforeseen in 1998 have resulted in calls for updates to the section. Hearing documentation is available at URL <judiciary.house.gov/index.cfm/2014/3/section-512-of-title-17>.

The April 2 hearing explored preservation and reuse of copyrighted works. Specifically, the subcommittee examined whether existing law adequately enables preservation and reuse of works while protecting content creators and other rights holders. Hearing documentation is available at URL <judiciary.house.gov/index.cfm/2014/4/hearing-preservation-and-reuse-of-copyrighted-works>.

The June 2 hearing will address the first sale provision of the copyright law. For more information, go to URL <judiciary.house.gov/index.cfm/2014/6/hearing-first-sale-under-title-17>.

Office Operations

The Register of Copyrights recently announced two executive staff appointments. In addition, the Office reorganized its Information and Records Division. Douglas Ament, formerly director of information technology for the Copyright Office, was appointed chief information officer in March. He will serve as the Register’s top advisor on information technology. Elizabeth R. Scheffler, formerly director of Integrated Support Services at the Library, was appointed director of the newly established Office of Public Records and Repositories in March. From 2008 to 2011, Scheffler was the Copyright Office’s chief of operations.

The Register of Copyrights announced the reorganization of the Information and Records Division into two new offices: the Office of Public Information and Education and the Office of Public Records and Repositories. The purpose is to separate out and elevate essential functions and ensure that they have high-level leadership and committed resources.

Priorities and Policy

The Office is conducting public inquiries on reengineering of its documents recordation function; orphan works and mass digitization; the rights of “making available” and “communication to the public”; and music licensing. In addition, the Office amended fees for certain copyright services and sponsored three public copyright education lectures.

Documents recordation

The Copyright Office invited public comments on reengineering of its documents recordation function in January 2014 and held public meetings in connection with the project in March in Los Angeles, Calif.; Santa Clara County, Calif.; and New York City. For more information, visit URL <www.copyright.gov/docs/recordation>.

Orphan works and mass digitization

The Copyright Office hosted public roundtable discussions on March 10 and 11, 2014, to explore potential legislative measures to resolve the problem of “orphan works,” or works whose owners cannot be identified or found for the purpose of requesting permission, and the related issue of mass digitization. The Office also invited public comments on the subject. For more information, visit URL <www.copyright.gov/orphan>.

“Making Available” and “Communication to the Public”. The Copyright Office invited public comments on how U.S. law recognizes and protects the rights of “making available” and “communication to the public.” For more information, visit URL <www.copyright.gov/docs/making_available>.

Music licensing. The Copyright Office has initiated a study to evaluate the effectiveness of existing methods of licensing music. To inform the study, the Office has invited public comments on the state of the music licensing marketplace. For more information, visit URL <www.copyright.gov/docs/musiclicensingstudy>.

Copyright fees. The Copyright Office amended its fees for certain copyright services effective May 1, 2014. The new fee schedule governs registration, recordation, licensing, and Freedom of Information Act services, among others. For more information, visit URL <www.copyright.gov/docs/newfees>.

Public outreach and Copyright education. The Register of Copyrights initiated a lecture series in 2011 titled “Copyright Matters.” On January 29, 2014, the Office hosted a program featuring members of the Dramatists Guild of America on the occasion of its 100th anniversary. Speakers included composer Stephen Schwartz, the Guild’s president and author of music and lyrics for Godspell, Pippin, and Wicked. On February 25, the Office hosted a program featuring leaders of the American Society of Composers, Authors, and Publishers (ASCAP) on the occasion of ASCAP’s 100th anniversary. Singer-songwriters Paul Williams, ASCAP’s president, and Jimmy Webb, ASCAP’s vice chairman, performed. Former White House press secretary Dee Dee Myers moderated a discussion between the two men. On April 23, the Office hosted a program in connection with World Intellectual Property Day. Francis Gurry, director general of the World Intellectual Property Organization, was the featured speaker. Filmmaker and actor members of the Copyright Alliance and Michael Mashon of the Library of Congress Moving Image Section participated in a panel discussion highlighting the theme “Movies: A Global Passion.”

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OFFICE OF THE LIBRARIAN / CONGRESSIONAL RELATIONS OFFICE (CRO)

The following are highlights of congressional activities relating to the Library or of interest to the library community since the ALA Midwinter Meeting in January 2014.

Library Appropriations

The adoption of the Bipartisan Budget Act in 2013 meant that there was no automatic additional sequestration in 2014 in nondefense discretionary spending, and eliminated further agency furloughs during fiscal 2014 (and likely 2015 as well). The fiscal 2015 portion of the budget deal provided another $20 billion overall above the fiscal 2014 level.  Included in an agreement between the White House and the Congressional budget negotiators was a 1% increase in federal employee pay effective in January 2014, the first increase since January 2010.

Several new members the House Subcommittee on Legislative Branch were announced on January 29, 2014: Joining Chairman Tom Cole (R-OK) who was named Chairman late last year, the Subcommittee members include Reps. Andy Harris (R-MD), returning from last year, now as Vice Chairman, Martha Roby (R-AL), Mark Amodei (R-NV), and Chris Stewart (R-UT). Democratic members remain Ranking Member Debbie Wasserman Schultz (D-FL), and Reps. Sanford Bishop (D-GA) and Jim Moran (D-VA).

On March 5, 2014, the House Subcommittee held its hearing on the Library’s 2015 budget request.  Librarian of Congress Dr. James H. Billington requested an increase of 2.3 percent over the fiscal 2014 appropriation, to fund mandatory pay and price-level increases. As was the case in fiscal 2014, the Library requested no funds for new programs.

Subcommittee members at the hearing asked a number of questions about Library programs, including the Librarian’s Futures Program, copyright registration, mass deacidification, congressional support, and food service.

In April, the House completed work on H.R. 4487, the appropriations bill for the legislative branch, approving a Library budget that is $15.9 million above the fiscal 2014 level, a 2.8 percent increase. This includes $3.8 million to partially restore amounts sequestered in fiscal 2013, and full funding of within-grade increases and price level increases. The Copyright Office received a $0.75 million increase to reduce registration backlogs, and $1.5 million to conduct a business analysis for recordation.  Acquisitions funding saw an increase of $2.5 million ($0.4 million for law materials), and $2 million was included for compact shelving at the Packard Campus (National Audio-Visual Center, Culpeper, Va.).

Provisions in the House Subcommittee Report direct that:

  • An addition of $1 million for Teaching with Primary Sources is to be used to increase competitive opportunities for developing online interactive and apps for classroom use on Congress and civic participation.
  • The Government Accountability Office is to review the Library’s strategic planning and investment in information technology (IT), support, system development, and program effectiveness and report back to the Subcommittee by March 31, 2015.
  • An additional $1 million in the Preservation budget is to be used to continue the mass deacidification program.
  • The House Clerk, Government Printing Office and the Library work together to make bill status data available to the public in bulk downloadable form by the beginning of the 114th Congress.

The Senate appropriations subcommittee hearing on the Library’s budget request was held on April 8, 2014 (see URL <www.appropriations.senate.gov/hearings-and-testimony/fy15-aoc-loc-and-owlc-budget-requests>). Members asked questions about the mass deacidification program, the selection of electronic books vs. hard copies, the mission of the Veterans History Project, web strategy and the Library’s hiring plans. The Senate Appropriations Committee was to take up the bill the week of June 9.

Congressional History Caucus

The National Coalition for History (NCH) has worked with the offices of Congressmen John Larson (D-CT) and Tom Cole (R-OK) to create a new Congressional History Caucus. The purpose of the caucus is to provide a forum for members of Congress to share their interest in history and to promote an awareness of the subject on Capitol Hill.  Activities outlined in the “Dear Colleague” sent by the Co-Chairs include promotion on the Hill of events and exhibits at the Library of Congress, National Archives, Smithsonian, etc.  The NCH is reportedly working toward establishment of a Senate History Caucus as well.

Civic education programs

In addition to the item directing the Library to provide competitive opportunities for developing online interactive and apps for classroom use on Congress and civic participation that was inserted into the fiscal 2015 House version of the legislative branch appropriations bill, other proposals related to civic education have been offered in the 113th Congress. Sen. Ben Cardin (D-MD) introduced S. Res. 427, which recognizes the importance of comprehensive and formal civic education in primary and secondary schools, and encourages development of curricula and teacher development in this area. The resolution was agreed to in the Senate. Rep. Mike Honda (D-CA) introduced H.R. 1258, to provide grants and other encouragement integrate civics education in settings offering adult education and family literacy, English as a Second Language curricula, and U.S. history programs in elementary and secondary schools.

Legislative Branch information transparency

The House’s Bulk Download Task Force, co-chaired by Robert Reeves, Deputy House Clerk, and Chuck Turner of the Legislative Branch Appropriations Subcommittee staff, began meeting in the fall of 2012 and continues to meet to discuss how to better create and share legislative information among Capitol Hill offices and make it available to the public. The Library has been a key contributor to Task Force initiatives, including designing and administering two legislative data challenges, issued through the General Services Administration crowd-sourcing web site, Challenge.gov. The first challenge invited participants to create XML versions of US bill text using the Akoma Ntoso standard, and the second challenge required data mapping U.S. and U.K legislative data from XML to the Akoma Ntoso schema. The winner of both challenges was introduced at the Legislative Data Transparency Conference hosted by the Committee on House Administration in May 2014, where the Library also provided a presentation on new and upcoming features for Congress.gov.

Copyright Revision Hearings

On April 2, 2014, the House Judiciary Committee, Subcommittee on Courts, Intellectual Property and the Internet held one in a series of more than a dozen planned hearings on copyright law and policy. The April hearing, on “Preservation and Reuse of Copyrighted Works,” featured Greg Lukow, Director, Packard Campus, appearing on the panel which also included representatives of the library community, documentarians, the Section 108 Study Group, the Author’s Guild, HathiTrust, and professional photographers. Lukow was also invited to show a brief video of the preservation work done at the Packard Campus, and full Committee Chairman Bob Goodlatte (R-VA) encouraged all Subcommittee members to visit the facility and learn more about the Library’s preservation efforts for audio and visual formats. Lukow’s testimony focused on the importance of updating sec. 108, governing library preservation and archiving of materials; the need for a legislative solution to the orphan works problem, and the importance of bringing pre-1972 sound recordings under federal copyright law.

Federal Information Policy

Government Publishing Office

S. 1947, introduced by Sen. Amy Klobuchar (D-MN), would amend GPO’s authorizing law to re-name the agency the “Government Publishing Office.”  The Public Printer and the Deputy Public Printer would be re-designated as the Director of the Government Publishing Office and the Deputy Director of the Government Publishing Office, respectively. Currently, the Public Printer is required to be a practicing printer and versed in the art of bookbinding; the bill would eliminate that qualification for officers of GPO. Several Members of the House have also spoken favorably about this proposal at oversight and appropriations hearings involving GPO. The Senate Committee on Rules and Administration reported the bill out favorably on April 9, 2014.

Access to Federally Funded Scientific Research

In November 2013, Rep. Larry Bucshon (R-IN), Chairman of the Subcommittee on Research and Technology of the House Committee on Science, Space and Technology, introduced H.R. 4186, which includes a 2-year embargo period for research articles published in peer-reviewed publications. Access to the underlying data would be available free to the public within 60 days of publication. The bill requires the National Science and Technology Council to deliver a plan to Congress containing policies, procedures, and standards for the Federal science agencies to enable archiving and retrieving covered material in digital form for public availability in perpetuity. The plan must “provide a data-driven justification for the embargo periods” under the bill, and be developed in a transparent and open manner.

“Let Me Google That For You” Act

In April, Sen. Tom Coburn introduced S. 2206, an act to repeal the National Technical Information Service at the Commerce Department and direct the Archivist of the United States, along with other federal officials, to consult on whether there are any functions critical to the economy of the United States that are not being carried out by other federal entities.

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OFFICE OF SECURITY AND EMERGENCY PREPAREDNESS

The Office of Security and Emergency Preparedness (OSEP) continued developing the Library’s security and emergency preparedness programs, focusing on improving security at the Library’s Capitol Hill buildings and outlying facilities, implementing additional physical security controls to protect the collections, enhancing the emergency preparedness program, and strengthening the Library’s employment suitability and personnel security programs.

The Protective Services Office (PS) continued to improve electronic and physical security controls to protect collections and assets in all Library buildings on Capitol Hill and at the Library’s off-site facilities. PS furthered its initiative to provide additional security measures to strengthen access controls for special format collections areas, and it collaborated with the Library’s Collections Security Oversight Committee (CSOC) to revise and expand the office Site Assistance Visit (SAV) program. The SAV program addresses minimum standards for security and preservation components established in the Library’s Strategic Plan for Safeguarding the Collections.

The Emergency Preparedness Office (EPO) continued to refine its Occupant Emergency Action Plan and Continuity of Operations Plan, emphasizing training and drills for staff assigned to the Library’s off-site facilities. EPO provided refresher training on emergency procedures for staff having special and functional needs, ensuring they are familiar with all available means of communications, alternate egress routes, rescue operations, assignment of disability buddies, and better accountability in assembly areas. EPO hosted the Smithsonian Institution’s Emergency Management Advisory Committee in April for a joint discussion on emergency management planning policies, disaster response operations, and continuity plans.

The Personnel Security Office (PSO) continued to administer the Library’s employee and non-employee suitability programs and to manage the Library’s security clearances for access to classified national security information.  PSO administered the annual survey of security clearances to Library management, requesting that organizations within the Library closely examine current security clearance requirements and identify security clearances that could be administratively downgraded or deactivated.

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LAW LIBRARY OF CONGRESS

Representatives from the Law Library and the Congressional Research Service collaborated to develop and test enhancements and new features for Congress.gov, the official online source for federal legislative information that replaces the nearly 20-year old THOMAS.gov web site. In February, Advanced Search and Browse functions were incorporated into Congress.gov along with improvements to facets and the Actions tab. A mid-June, 2014, Congress.gov release added many new features including nominations, individual accounts, saved searches, and the ability to search the Congressional Record by speaker. Email alerts will soon follow in August 2014 for bills, Members of Congress, and the Congressional Record.  

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LIBRARY SERVICES

Staff Honors

Judith Cannan, chief of the Cooperative and Instructional Programs Division, will receive the FAFLRT Achievement Award from the ALA Federal and Armed Forces Libraries Round Table at the FAFLRT Awards Reception on Sunday, June 29, 12:00-1:00 pm, Las Vegas Hotel-Ballroom E.  The award recognizes her initiatives in providing training in the cataloging instructions RDA: Resource Description & Access for the entire library community and her work in developing distance learning techniques.

Collection Development

Acquisitions Budget Update

With three consecutive years of decreases to the GENPAC budget, under which purchases for all Library collections (except those of the Law Library) are made, a subscriptions cancellation project was undertaken in the summer of 2013.  This took place after allocations for approval plans and firm orders had been decreased by 17.8 per cent and 21.2 per cent respectively. 3,597 GENPAC subscriptions were cancelled, resulting in an estimated fiscal 2014 cost avoidance of $521,176.  The average subscription cost was $144.89.  Although subscription electronic resources were within scope for this project, less than a dozen were cancelled.

Fiscal 2014 began on October 1, 2013, without a Federal budget and thus began with a partial Government shutdown. In mid-October a Continuing Resolution was enacted that funded the Library, and the rest of the Government, into January 2014. When a final budget was appropriated that month, GENPAC saw an increase of $305,779, from $13,751,543 in fiscal 2013 to $14,057,322 for fiscal 2014. 
That increase, combined with the cost avoidance realized through the subscription cancellations, afforded some breathing space, if not a level of comfort.  Recently, the Library’s Recommending Officers were told that recommendations for new GENPAC subscriptions would now be processed with the caveat that the cost of any new subscription must be offset by savings from one or more new recommended cancellations.

Additional service copies practice change. As reported previously, the Library is implementing a new policy regarding additional service copies. For the general collections, only one copy of most new printed books will now be processed and retained. Approval has also been given by the Librarian of Congress to remove existing additional service copies that are already in the collections. In consultation with the Congressional Research Service and other internal experts, certain priority subject areas are exempted from the new single-copy practice.

Two pilot projects were undertaken in the past few months to prepare for a broader implementation.  One pilot focused on some of the incoming duplicate materials, while the other focused on withdrawing approximately 20,000 extra retrospective copies from the Class R portion of the General Collections. Library Recommending Officers were involved in each to provide a review function and to identify the instances in which additional copies are indeed needed.  In both efforts, less than one percent of the volumes reviewed were designated by a Recommending Officer to be retained as additional copies or as additions to a reference collection.

Beginning June 2, a phased wider implementation began for new receipts. The vast majority of Copyright Office and Cataloging in Publication monographic receipts are now processed under the single-copy policy. Duplicate copies that are not added to the collections are forwarded for use in the Library’s Duplicate Materials Exchange Program or Surplus Books Program.

This summer, the program to withdraw retrospective extra copies from the General Collections is also planned for full implementation. The Library hopes to remove at least 100,000 volumes per year for next several years. Our challenge is to find a worthwhile use for these books. The sheer quantity would overwhelm the Library’s Surplus Books Program. So, we are trying to establish partnerships with one or more organizations or institutions with a goal to place these books into the collections of other libraries and/or to make them available to literacy (or similar) programs for further distribution to individuals. Potential participants must be nonprofit organizations in the U.S., including government agencies.  Please email suggestions to Collection Development Officer Joe Puccio, jpuc@loc.gov.)

Collections storage. The Library has been trying to deal with a worsening collections space crisis for the past several years, a period that coincided with a run of challenging budgets. The result is that hundreds of thousands of books are now on the floor or stored on overflow book trucks. The Library’s primary offsite storage facility is at Fort Meade, Md. Modules 3 and 4 were completed in 2009. In recent budget request cycles, the Library’s top priority was full funding of the Module 5 storage facility at Fort Meade. In four previous budget requests, the funding was not appropriated. However, the fiscal 2014 spending bill provides the Archi­tect of the Capitol budget with the full $18.2 million required for the facility’s construction. It will likely take at least two years for the module to be built and cleared for Library occupancy.

Digital Collecting. The Library has some very successful digital collecting programs, such as its various digitization efforts (American Memory, National Jukebox, etc.) and its web archiving program, which began in 2000. There are also a couple of significant efforts that are well along in development. These are the Copyright eDeposit program and the Cataloging in Publication Electronic Books program. However, there are other portions of the digital collecting landscape that have not yet been entered by the Library.

In recognition of the Library’s need to move forward in this area, different groups have been looking into the various issues and making recommendations to the Librarian.  A recent report of the Digital Collections Coordinating Committee stated:

Our vision for the Library is that our acquisition, management, preservation, and serving of digital content will be as routine, well-planned, and effective as it is for the traditional, physical content in the Library’s collections. In order to meet this goal, the Library must create a scalable and sustainable business model for digital collections management.

In what may be a model for some of our future digital collecting, the Copyright Office and Library of Congress have put in place a Special Relief agreement with De Gruyter which excuses that publisher from depositing Best Edition print copy serials demanded under Section 407 of U.S. Copyright Law, in return for the following:

  • De Gruyter will provide complimentary access to all De Gruyter copyrighted titles available through DG Online to Library of Congress staff and patrons. This includes approximately 600 e-serial titles and 16,000 e-books.
  • De Gruyter will deposit digital copies of all titles within its catalog subject to demand, to be preserved in a Library of Congress dark archive, accessible only to Library technical and cataloging staff, until such time as access to DG Online ceases, whereupon the Library may deliver these preservation copies to Library patrons via its own system.

Recommended Format Specifications. On June 23rd, 2014, the Library of Congress will issue its Recommended Format Specifications for 2014-2015.  The Recommended Format Specifications are hierarchies of the physical and technical characteristics of creative formats, both analog and digital, which will best meet the needs of all concerned, maximizing the chances for survival and continued accessibility of creative content well into the future. To fulfill the Library’s mission “to further the progress of knowledge and creativity for the benefit of the American people”, the Library continues to build a vast collection of content and to grow it aggressively, for the benefit of the American people today and for generations to come. To build such an amazing collection and to ensure that it will be available for successive generations requires that the Library identify and acquire those formats which are suitable for large-scale acquisition and preservation for long-term access. The specifications provide the guidance within the Library necessary to inform the acquisitions of collections materials (other than materials received through the Copyright Office) in this regard. A second purpose is to inform the creative and library communities on best practices for ensuring the preservation of, and long-term access to, the creative output of the nation and the world. The Library created the specifications with in-house subject matter specialists who have knowledge of the creative and publishing landscape and marketplace, identifying six broad categories of creative output, and particular format specifications for each category. Because of the dynamic, ever-changing nature and availability of formats, the Library plans to revisit the specifications annually. Reviewing the specifications annually will permit the Library to keep pace with developments in the creative world, so that changes to the Format Specifications, although made frequently, can be made in small increments. Input and feedback are greatly encouraged and welcomed.

The Recommended Format Specifications document is to be posted at URL: <www.loc.gov/preservation/resources/rfs/>.

Portico. The Library has become a participant in Portico’s e-journal and e-book digital preservation services. It joins hundreds of libraries and publishers around the world who are members of Portico’s digital storage system.

“As we continue to steadily build the Library’s digital collections, it is only logical and prudent that we protect that investment. Formalizing our relationship with Portico allows us to ensure that this content will be available for future generations,” said Roberta I. Shaffer, Associate Librarian for Library Services. Portico and the Library have been working together on digital preservation issues for several years, first through a start-up grant to Portico from the Library’s National Digital Information Infrastructure and Preservation Program in 2006, then through the Library’s National Digital Stewardship Alliance working group programs.

E-Deposit. The Library of Congress’s eDeposit program continues to grow, with over 3,600 individual e-serial issues from over 200 individual journal titles now accessioned to the collection. This represents a small, but rapidly growing proportion of the serials the Library acquires under the terms of the Copyright Law. To continue this growth, the Library is pursuing two potential sets of relationships with external parties. One is the establishment of signed agreements between the Library and organizations that can provide content to us on behalf of the copyright holders in formats which will best suit our needs and allow for greater automation of the processing of these receipts. The Library has signed an agreement with one such approved agent for deposit and is in discussions with others. The Library has also signed off on two Special Relief Agreements, with the publishers Emerald and Walter De Gruyter. Under the terms of these agreements, the Library will receive all the serials and books they publish in digital format instead of in print and the publishers will provide access through their own web platforms to staff and patrons on the LC campus. These arrangements will bring more than 800 new e-serial titles into the Library’s collection, as well as expanding the Library’s collection of e-books by potentially thousands of titles in the coming years.

National Book Festival

The 14th annual Library of Congress National Book Festival will be held in the Washington Convention Center, Saturday, August 30, 2014. The one-day free event will be open to the public until 10:00 PM. The 2014 Festival will be made possible through the support of National Book Festival Board Co-Chair David M. Rubenstein and many other generous supporters.

Bibliographic Framework Initiative (BIBFRAME)

The Library of Congress published on the web in November 2012 a high level model for BFI: “Bibliographic Framework as a Web of Data: Linked Data Model and Supporting Services” at URL  <www.loc.gov/bibframe/docs/model.html> A major focus of BFI is an effective migration plan for the community to make a transition from MARC to a new framework based on a Linked Data (LD) model, while retaining as much as possible the robust and beneficial aspects of our library environment.

After an active year of experimentation with the high level model published by the Library in November 2012 and work by a group of “Early Experimenters” (George Washington University, National Library of Medicine, Princeton University, OCLC, British Library, and Deutsche Nationalbibliothek, in addition to LC), a new phase of the project began in 2014. This phase, scheduled for at least a year or two, is for test implementation by organizations in the community. The testers use the vocabulary that is published on the BIBFRAME site and experiment with the model against various environments, exchanging issues and information. This group is open to all who show that they are actually engaging in test implementations.

Director for Acquisitions and Bibliographic Access Beacher J. Wiggins has announced plans for the ABA Directorate, and perhaps other cataloging/processing units at LC, to engage in a pilot to test the creation of cataloging data in BIBFRAME using the BIBFRAME Editor interface. He would like to include materials in English, a Western European language, and a non-roman script (or non-print format). He would like these data/records “distributed,” comparable to MARC data distribution. Wiggins will be sharing this expectation with colleagues and in various meetings during the ALA Annual Conference in Las Vegas. Discussions among the various LC units to be involved will begin in July 2014. Library Services and the ABA Directorate have gone on record as part of the Library’s fiscal 2014-2016 Management & Annual Planning process to have a pilot plan by the end of fiscal 2014 and to have tested BIBFRAME for monographs and integrating resources in three languages by the end of fiscal 2015.

The Library continues to maintain the BIBFRAME electronic discussion list; subscribe from the web site at URL </www.loc.gov/bibframe/>.

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ACQUISITIONS and BIBLIOGRAPHIC ACCESS (ABA)

Cataloging Distribution Service

Cataloging in Publication (CIP) Program

Karl Debus-López, Chief of the U.S. Programs, Law, and Literature Division is responsible for the Cataloging in Publication (CIP) Program. The Cataloging in Publication Advisory Group (CAG) will meet on Saturday, June 28, 10:30-11:30 am, in Caesar’s Palace-Pompeian Room III. Debus-López and Camilla Williams, CIP Program Specialist, will give a presentation on the preliminary findings of the CIP Data Block Survey (described below) and will inform the audience of new developments with the CIP Program. They will also give a presentation at the LC Exhibit Booth on the CIP Data Block Survey**.  Ms. Schamell Padgett, CIP Publisher Liaison Team Leader, will also attend ALA Annual Conference.

CIP Data Block Survey

The Cataloging in Publication Program along with external partners completed a survey on the CIP data block in May 2014. The purpose of the survey was to learn how libraries use the CIP data block in their cataloging activities and to get their input on whether it should be changed in light of the implementation of RDA and the expansion of the CIP Program to include electronic books. A total of 422 respondents representing libraries from all sectors (school, college, university, public, corporate, military, government, prison, church, law hospital, medical, national, and foreign) as well as many vendors of library materials answered the survey. After we have completed analyzing the data, we will share our findings with both the library and publishing communities and make changes as requested by both. We plan on sharing preliminary findings from the survey at the CAG meeting on Saturday, June 28, and at the LC Exhibit Booth. For more information on the CIP Data Block Survey visit URL <www.loc.gov/publish/cip/topics/survey.html> or contact Karl Debus-Lopez, Chief of the LC U.S. Programs, Law, and Literature Division, at kdeb@loc.gov

CIP E-Book Program

The CIP E-Book Program, which was launched in August 2012, continues to grow. As of the end of May, ABA catalogers have provided CIP pre-publication metadata for 4,235 e-books. As is the case with print books, participating publishers have agreed to send the Library of Congress copies of their electronic books in exchange for the metadata. The number of publishers participating in the CIP E-book Program now stands at 132. During the first five months of 2014, staff members from the Acquisitions and Bibliographic Access Directorate, the Office of Strategic Initiatives, the ILS Program Office, and Information Technology Services finalized the steps needed to test receipt and processing of new e-books to be added to the collection via CIP.  We are completing the User Acceptance Testing of the project and will release the system into production in mid-July. Currently, nine publishers are assisting with the test: Advance Publishing, Common Ground Publishing, John Benjamins Publishing Company, New York Review Books, Pauline Books and Media, Paulist Press, University Press of Mississippi, Wiley, and World Bank Publications. The nine testers will become the first publishers placed into production. After we have determined that our production workflow is successful, we will begin bringing other publishers into deployment. For more information about the CIP E-Book Program visit URL <www.loc.gov/publish/cip/ebooks/index.html>.

ECIP Cataloging Partnership Program

Since 2009 the CIP Program has been encouraging other libraries to assist in Electronic CIP cataloging, allowing them to focus on their own presses or specific subject or geographic areas of interest. This approach has been successful with the quantity of ECIP Cataloging Partners’ contributions to the Program growing over the years. Since January 2014, we have added four new libraries to the Program. Arizona State University is creating pre-publication metadata for its university press and books on Native Americans, their history and culture. The New York University Law Library is creating pre-publication metadata for international law and legal titles published by the NYU Press. The University of California, San Diego is creating pre-publication metadata for titles published by the University of California Press and the University of Texas, Austin is creating metadata for its university press titles. We are always looking for new partners. If you are interested in joining the program, please contact Karl Debus-López at kdeb@loc.gov.  You can find more information about the ECIP Cataloging Partnership Program at URL <www.loc.gov/publish/cip/partners>.

Cataloging Policy

Children's and Young Adults Cataloging (CYAC)

Cooperative Cataloging Programs

National Union Catalog of Manuscript Collections (NUCMC) staff continued the five-year Web observance of the sesquicentennial of the Civil War.  The installment for 2014 focused on the home front, women in the war, the role of charitable organizations, economic aspects of the war, and patriotic societies. This web presentation is available from the NUCMC homepage, URL <www.loc.gov/coll/nucmc/>.

The Program for Cooperative Cataloging (PCC) RDA Bibliographic Standard Record Guideline document was updated by the PCC Standing Committee on Standards to include information relating to descriptive cataloging of rare graphic and rare music materials.

The Monographic Bibliographic Record Cooperative Program (BIBCO) has welcomed two new members in 2014. The freshly developed BIBCO training material for new members was continually put to use and has been updated to reflect revised rules and comments received from members.

The BIBCO coordinator conducted a one-day pre-conference workshop on “Advanced RDA NACO Authorities” during the annual meeting of the Council on East Asian Libraries in March 2014 in Philadelphia, Pa., with 44 attendees.

The PCC Secretariat in the LC Cooperative and Instructional Programs Division developed the PCC Instructor Report Form for collection of PCC training statistics. The form is designed for self-reporting and generating data automatically. It also provides instructors with the option to request a Certificate of Appreciation for their work. The form has been announced to the PCC community in June, before the ALA Annual Conference.     
An RDA version of the Serials Cataloging Cooperative Training Program (SCCTP) Basic Serials Cataloging Workshop was tested at a North American Serials Interest Group preconference workshop in spring 2014. The final version of the workshop will be posted on the Cooperative Online Serials Program (CONSER) web site in summer 2014. CONSER will introduce SCCTP trainers to the new material with online train-the-trainer sessions after the material is posted.

CONSER members participated in the revision of the CONSER Cataloging Manual (CCM) for RDA within the past year. Revised modules of the CCM have been posted on the CONSER website for public comment and review. Cooperative revision of the CONSER Editing Guide will begin later in 2014.

Name Authority Cooperative Program (NACO) members are preparing for the final phase of the RDA updates to the LC/NACO Authority File. A task group is at work preparing the specifications for the changes. A task group convened by the PCC Standing Committee on Training (SCT) has developed RDA NACO Series Training, which will be used for new PCC NACO members. Another task group under the SCT has reviewed and proposed new series policies in the RDA environment. Training sheets have been developed for the use of relationship designators in bibliographic records, and best practices for the use of relationship designators in authority records are currently being developed.

Subject Authority Cooperative Program (SACO) members are actively participating in the transition of personal named entities (e.g., fictitious characters, deities, mythological figures) from the LC/SACO Authority File to the LC/NACO Authority File. This transition is the result of RDA’s inclusion of these entities as creators, and thus as descriptive access points. The project to transition the entities from LCSH to NACO is ongoing and changes are being made on an “as-encountered” basis.

Dewey Decimal Classification (DCC) at the Library of Congress

With the appointment of Linda Geisler as Chief of the U.S. Anglo Division, LC Dewey Program Manager Caroline Saccucci began a split assignment as Acting Literature Program Manager, effective April 14, 2014.

Caroline Saccucci represented the Library of Congress at the Decimal Classification Editorial Policy Committee (EPC) Meeting 137 at OCLC headquarters in Dublin, Ohio, June 9-10, 2014.

The Dewey Section hosted two student interns during the University of Michigan School of Information (UMSI) Alternative Spring Break in March 2014.  The students helped jumpstart the development of a Dewey Program web page, which is now available at URL <www.loc.gov/aba/dewey>. The web site includes information about specific LC practices such as segmentation, alternate DDC notation, and AutoDewey.  It also includes the Library’s Dewey Section semiannual reports to OCLC back to 2012 and a list of Frequently Asked Questions (FAQ).  

ISSN (International Standard Serial Number)

ROAD, the Directory of Open Access scholarly Resources

ROAD (beta version at URL <road.issn.org>) is a new service offered since December 2013 by the ISSN International Centre with the support of the Communication and Information Sector of UNESCO.  ROAD provides free access to those ISSN bibliographic records that describe open access scholarly resources. ROAD includes journals, conference proceedings, monographic series and institutional repositories. Metadata records are created by the 88 national centers and the ISSN International Centre within the ISSN Network. The records are enriched by information about coverage by indexing and abstracting services, as well as registries and journal indicators such as Scopus, Latindex Catalogo, PsycINFO®, and others. ROAD supports UNESCO’s goal of promoting open access to scientific information. Regina Romano Reynolds, director of the U.S. ISSN Center and head of the ISSN Section in LC’s U.S. Programs, Law, and Literature Division, will give two presentations about ROAD at the LC Exhibit Booth in Las Vegas.

Consolidated Traffic Manager

Development of a Consolidated Traffic Manager to upgrade the CIP Traffic Manager and automate processes involved in applying for and processing requests for ISSN continues.  Among the project goals are conversion of data supplied by ISSN requestors into draft ISSN metadata records, ingesting and processing batches of ISSN requests, tracking of requests from receipt to fulfillment, an automated system to remind publishers to send published serial issues if prepublication ISSN have been assigned, and development of a publisher database.

Revision of the ISSN Manual

The ISSN Review Group, in which LC takes part, is updating the ISSN Manual. The table of ISSN data elements is being updated to show which elements are derived from the issue used to assign the ISSN and which elements are updated as they change. A statement is being added that recommends inclusion of the key title, title proper, issuing body and publishing information in both transliterated and original script forms. Further clarification concerning ISSN assignments to continuing resources published in different media will be provided. RDA’s  content type, media type, and carrier type elements are recommended as options in ISSN records. Other optional elements to be added are systems details notes and source of description notes.

ISSN representation on the MAC

The ISSN Review Group is now represented on the MARC Advisory Group. Regina Romano Reynolds is the ISSN representative.

Visit of new ISSN International Centre Director to LC

Dr. Gaelle Béquet, the newly appointed director of the ISSN International Centre in Paris, France, visited the Library of Congress on March 10-11, 2014. Among other meetings, she addressed the ABA Supervisors Forum, where she emphasized her emerging vision for the ISSN Network and provided an overview of the work of the ISSN International Centre.

PIE-J template letter and request for feedback

PIE-J, NISO’s recommended practices for the presentation and identification of e-journals, has an active standing committee. The Committee, of which Regina Romano Reynolds is a member, posted and publicized via listservs a template letter for librarians to use to let publishers and providers know about e-journal identification and access problems. The letter references PIE-J recommended practices.

Standards presentation to Council on East Asian Libraries (CEAL) Committee on Technical Processing (CTP)

Regina Romano Reynolds gave a presentation about standards and best practices that included PIE-J, name identifiers ISNI and ORCID, and an overview of the Virtual International Authority File (VIAF) at a CEAL-sponsored one-day pre-conference workshop on Electronic Resource Metadata Standards and Best Practices held in Philadelphia, Pa., March 25, 2014.

LCCN article about ISSN

“ISSN to the Rescue,” a description of ISSN uses and users written by Regina Romano Reynolds, appeared in the April 29, 2014, issue of LCCN, the ABA Directorate’s electronic journal.  A future article will describe the daily work of the U.S. ISSN Center.

Literature Section and Children’s and Young Adults’ Cataloging Program (CYAC)

Survey of Proposed LC Classification and shelflisting change for children’s fiction

The CYAC Program jointly sponsored a survey with the LC Policy and Standards Division and the ALA Cataloging of Children's Materials Committee (CCM) to assess the impact of a classification and shelflisting change proposed by the Library of Congress. The survey was available to complete at the Policy and Standards Division (PSD) web site after ALA Midwinter Meeting until mid-March 2014. The proposal would open a new number for general juvenile belles lettres, PZ7.1, and subarrange works in that number by title Cutter instead of by work marks. LC thanks all those who provided their opinions through the online survey.

Many survey respondents expressed concern that PZ7 would be cancelled when PZ7.1 is approved, meaning that no new materials could be classified in PZ7, thus splitting the juvenile fiction of even well-established authors in two different places, PZ7 and PZ7.1. Respondents found that approach to be detrimental to user access. The Library therefore determined that classification in PZ7 and PZ7.1 will be based on the period of activity of the author, which mimics the way that adult literature is classed in PA-PT. Authors who began to publish in about 1870 through 2014 will continue to be classed in PZ7. Authors who begin to publish in 2015 and later will be classified in PZ7.1. 

The revision is considered “pre-approved,” and takes effect immediately. A formal proposal to revise the caption at PZ7 and approve PZ7.1 will appear on the Classification Tentative List for July 2014 and the schedule will be updated shortly thereafter.

The CYAC staff had already provided CIP cataloging for over 100 works by authors who will begin to publish in 2015 and later. The CIP cataloging will be revised to reflect the new classification number and will be distributed to the publishers for printing on the title page verso of the works.

The CYAC/PSD staff had also proposed that works classified in PZ7.1 be subarranged using title Cutter numbers instead of title work marks. Survey responses to this proposal were mixed. Some indicated that it would be good to remove the exceptional practice and treat children’s fiction in the same way that adult literature is treated. Others said that having two different practices for children’s fiction would be confusing.

After considering the ramifications of both options, PSD and CYAC have determined that title work marks will be used in PZ7.1.  There are three main reasons for this decision.  First, since PZ7 will remain valid, catalogers would have to remember to use a title work mark in PZ7, but a Cutter in PZ7.1. Second, title work marks are used in all of the other classes for American and English juvenile belles lettres, PZ5-10.3, so using them in PZ7.1 will maintain consistency for catalogers and users alike. And finally, work marks may serve as a reminder for catalogers that translations and criticism are not classed with the original work, because it is not possible to apply the rules for subarrangement of those types of works to a work mark.

Questions and comments about the policy may be addressed to Janis L. Young at jayo@loc.gov.  Questions about the Children’s and Young Adult’s Cataloging Program may be addressed to Caroline Saccucci at csus@loc.gov.

CYAC web site updates

The CYAC Program is updating its web site to reflect RDA practice as well as the new policy decision to use PZ7.1 for belles lettres by authors starting to publish in 2015.

Children’s Literature Collection Policy Statement

The CYAC Program worked together with Joe Puccio, Collection Development Officer, and Sybille Jagusch, the Recommending Officer for Children’s Literature, to revise the current collection policy statement for children’s literature published in the U.S. The goal was to update the policy to more adequately reflect the collection’s needs based on material currently received from the Copyright Office, the CIP Program, and via purchase. This project has been put on hold until the proposed changes can be rolled into the larger review of all the collection policy statements that the Collection Development Office will conduct at a later date.  

Cataloging policy decisions

The CYAC subdivision  --Guides has been changed to follow LC practice and use the subdivision --Guidebooks.

National Union Cataloging of Manuscript Collections (NUCMC)

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Policy and Standards

Cataloger’s Desktop

Library of Congress staff are currently working with our Cataloger’s Desktop contractor to overhaul and simplify Desktop’s user interface. The interface will be migrating to a “search first” approach that should align much more closely with how catalogers and metadata librarians do their work. All current functionality will be retained, but the user interface should be easier and more intuitive to use. It is anticipated that the new user interface will be implemented in mid-September 2014.  LC staff will be giving presentations about the new interface at the LC Exhibit Booth (1709) at 10:00 am each day in Las Vegas.

The Library is always eager to hear from subscribers to know how we can improve Cataloger’s Desktop. Suggestions for new content or improved features should be sent to Bruce Johnson at LC at <bjoh@loc.gov>. Subscribe to the free Cataloger’s Desktop discussion list at URL <www.loc.gov/cds/desktop/ugroup.html>.

ALA-LC romanization tables

Staff in PSD and elsewhere in the Library of Congress work closely with ALA’s Committee on Cataloging: African and Asian Materials (CC:AAM) and Committee on Cataloging: Description and Access (CC:DA) to develop and review these tables. Highlights of 2014 include:

  • Typographic corrections of the Malayalam and Non-Slavic Language tables.
  • A new Coptic table was reviewed and approved by CC:AAM.
  • A new Romanian (Cyrillic script) table was reviewed and approved by CC:DA.

Three table revisions are in various stages of development:

  • A Tibetan revision proposal based on the Wylie transliteration scheme is being developed by Lauran Hartley (Columbia University). The draft proposal is expected to be submitted to LC by August 1, 2014.
  • A revision of the Uighur table is being developed by Wayne Richter (Western Washington University). This proposal was initially submitted in 1999, but additional work was needed to complete it. A finished draft is expected in early July 2014.
  • A revision of the Mongolian table is also being developed by Wayne Richter. This proposal was initially submitted in 1998 and needs considerable additional editorial work. No completion target date has been set.

All current ALA-LC romanization tables are available on the Web at URL <www.loc.gov/catdir/cpso/roman.html>, as well as in Cataloger’s Desktop. Any questions about romanization table development should be directed to Bruce Johnson (Policy & Standards Division) at <bjoh@loc.gov>.

Library of Congress-Program for Cooperative Cataloging Policy Statements

The RDA Toolkit release in February 2014 contained 28 new, deleted, or revised policy statements.  The April 2014 release, which incorporated the annual update to RDA from the international Joint Steering Committee for Development of RDA, had a much larger impact on the LC-PCC PSs: 62 statements were created, revised or cancelled. Most were done to keep in sync with renumbered section of RDA (28 changes), other revisions to RDA (15 changes), and cancelled statements that were no longer needed due to changes to RDA (14 statements). The next update of the PSs will be in the October 2014 release of RDA Toolkit; the August release will not incorporate changes from the PSs.

LC Summary of RDA Updates for April 2014 Update of RDA Toolkit.

The Policy & Standards Division provided a table that highlights for catalogers some of the changes to RDA for the April 2014 update that are due to constituent proposals that have been approved by the JSC.  The table, available at URL <http://www.loc.gov/aba/rda/pdf/summary_rda_changes_2014.pdf (PDF, 177KB>, is intended to supplement the information in RDA Toolkit (e.g., the “revision history” icon in RDA Toolkit, and a full list of the changes is available in RDA Toolkit at the bottom of the left-side navigation panel (RDA update history)). In the LC-provided summary, the most important changes for LC catalogers are shaded in yellow. Minor changes, such as edits to an instruction simply to change a reference that has been renumbered, are not noted in this listing.

Free Access to Cataloging Documentation

In early 2013, the Library of Congress announced that it is transitioning to online-only publication of its cataloging documentation. The printing of new editions of subject heading and classification documentation has now ceased, and all new editions and updates will be freely available on LC’s Acquisitions and Bibliographic Access website (URL <http://www.loc.gov/aba>).  Below is a summary of the Policy and Standards Division’s plans for updating subject cataloging and classification documentation.

Library of Congress Subject Headings.  The final printed edition of LCSH was the 35th, published in 2013.  The 36th edition will be issued in June 2014 as PDF files that may be freely downloaded from URL<www.loc.gov/aba/cataloging/subject>.  PSD plans to issue new PDF editions annually; the 37th edition will be issued in January 2015.

Library of Congress Classification Schedules. The most current edition of each classification schedule is available as a PDF file that may be freely downloaded from URL <www.loc.gov/aba/publications/FreeLCC/freelcc.html>. Beginning in January 2015, PSD will issue new editions of each of the schedules annually.

Subject Headings Manual (SHM). The most current version of each of the instruction sheets comprising the SHM is available as a PDF file that may be freely downloaded from URL <www.loc.gov/aba/publications/FreeSHM/freeshm.html>. The files will be updated on an as-needed basis, as policies and guidelines are updated. 

Classification and Shelflisting Manual (CSM). By the end of June 2014, PDFs of each of the instruction sheets comprising the 2013 edition of the CSM will be posted on ABA’s website at URL <www.loc.gov/aba/publications/FreeCSM/freecsm.html> and may be freely downloaded.  Like the SHM, the files will be updated as needed.

Superseded documentation.  The PDF files for superseded editions of LCSH and LCC will be archived and maintained on separate web pages for those wishing to access them for research purposes. The superseded files hould not be used for cataloging.

As SHM and CSM instruction sheets are updated, the superseded versions will be overwritten.  Superseded versions will not be retained on the ABA website at this time.

Subscription-based access to current documentation. LCSH and LCC will remain available through Classification Web, LC’s Web-based subscription service. Classification Web is a fully searchable and browsable interface for accessing the most up-to-date headings and classification numbers in LCSH, LCC, Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT), the Library of Congress Medium of Performance Thesaurus for Music (LCMPT), Children’s Subject Headings, and the LC/NACO Name Authority File. It is updated daily.
The SHM and CSM will continue to be available through Cataloger’s Desktop, LC’s subscription-based online documentation service.

Cataloger’s Desktop provides browsing and keyword searching of over 300 cataloging and metadata resources. It is updated quarterly.

American Indian Law Schedules

Subclasses KIA-KIK, Law of Indigenous Peoples in North America, specifically Canada and the United States, are new subclasses of Law that have been developed at the Library of Congress. On June 2, 2014, the subclasses were added to Classification Web. Revision and expansion of the numbers and captions are still in process and are subject to change. The modifications will be entered into the database directly and will not appear on monthly lists.

Expansion of KF for Law of American Indians. Input of an associated expansion of KF, Law of the United States, began in June 2014. The expansion (KF8200 through KF8578) will be entered into the database directly and will not appear on monthly lists. The KF8200+ numbers are still in process and are subject to revision and change as well. For individuals who need to use currently authorized KF8200+ numbers while work on KF8200+ is underway, the PDF version of the current schedule is available at URL <www.loc.gov/aba/publications/FreeLCC/KF-text.pdf (PDF, 1.7MB)>

Hiatus on proposals. No proposals for the subclasses KIA-KIK or for KF8200+ should be submitted until the date of implementation.

Project progress announcements. Interim announcements will be issued periodically to keep the community informed of the progress of the project. All project announcements will be posted in the “News” section on the Library of Congress’s Acquisitions and Bibliographic Access home page, URL <www.loc.gov/aba>.

Implementation. An implementation announcement will be made by the Library when KIA-KIK and KF8200+ are in their final form and approved for use. Normal revision procedures will begin in these particular areas of classification when the announcement of implementation is issued. The announcement is expected in August 2014.

Questions about the project should be directed to Libby Dechman at <edec@loc.gov>.

Cabo Verde

In December 2013, the U.S. Board on Geographic Names voted to change the approved form of name of Cape Verde to Cabo Verde, in response to a request from that country’s government.  Records in the Name Authority File were updated in May 2014.  Proposals to adjust LC subject headings will appear on July’s Tentative Subject list (List 7).  Bibliographic records will be revised as time permits.

Headings for Malaysian jurisdictions, features, etc.

LC is currently working on a project to update the name and subject authority records associated with place names in Malaysia to reflect changes to RDA 16.2.2.9, which removed Malaysia from the list of federations that includes the United States, Canada, and others. The University of California, San Diego (UCSD) is helping with the name authority updates.

After consultation with the National Library of Malaysia, LC and PCC decided to apply 16.2.2.12, Alternative to all local place names within Malaysia even in cases of non-conflict. This means that both the state and country name will be used for the larger place as part of the preferred names of local places. For example, the authorized access point Bentong Town (Pahang) was changed to Bentong Town (Pahang, Malaysia) NOT Bentong Town (Malaysia). Authorized access points for corporate bodies, conferences, and titles that have Malaysian place names in the qualifiers are also being changed accordingly (e.g., Analisis (Jitra, Kedah, Malaysia); World Express Marketing Services (Johor, Malaysia)).  LC is also updating the related subject authority records (e.g., Bujang Valley (Kedah, Malaysia)).

LC and UCSD are working on the authority records state by state, so it may be months before changes are made to a particular place name. Until the changes are made, catalogers should continue to use the existing headings in their established form. Earlier forms of name for the states without “(Malaysia)” and associated authority records will remain in the LC/NACO authority file. These will be valid for descriptive use for the time period before September 16, 1963, when the current Malaysian federation was formed. For example, the creator of a 1934 compilation of states laws is Kedah, and the creator of a 2010 compilation of state laws is Kedah (Malaysia).

Juvenile Belles Lettres

Genre/form terms

LC continues to partner with the Music Library Association, the American Theological Library Association, and the ALA ALCTS (Association for Library Collections and Technical Services) Subject Analysis Committee’s Subcommittee on Genre/Form Implementation to develop genre/form terms in the areas of music, religion, and literature, respectively. In addition, the Subcommittee on Genre/Form Implementation is partnering with LC to develop “general,” or interdisciplinary, terms (e.g., dictionaries). It is anticipated that all of the terms under development will be added to Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT) in 2014 and 2015, joining the previously implemented terms for moving images (films and television programs), sound recordings, cartographic resources, and law materials.

Medium of performance terms

In February 2014, the Library of Congress approved the initial 800+ terms for the Library of Congress Medium of Performance Thesaurus for Music (LCMPT).  LCMPT is a collaborative effort of the Library of Congress and the Bibliographic Control Committee, Subject Access Subcommittee, of the Music Library Association. LCMPT terms are assigned in the 382 fields of MARC 21 bibliographic and authority records and describe the instrumentation necessary to perform the piece of music being cataloged (e.g., piano, trumpet, and soprano voice). 

The terms may be searched as a separate database in Classification Web. In addition, the MARC 21 authority records are available for free downloading from the Acquisitions and Bibliographic Access web site at URL <classificationweb.net/LCMPT/>. The file will be refreshed as new and revised terms are approved. The vocabulary will also be made available on the Library’s Authorities & Vocabularies website (id.loc.gov), where they can be downloaded in a variety of formats. The records will not be available in the LC ILS nor in authorities.loc.gov.

More information on the project may be found at URL <www.loc.gov/catdir/cpso/medprf-list-launch.html>. For more information, contact Janis L. Young at jayo@loc.gov.

Demographic group terms

As part of its ongoing effort to provide effective access to library materials, the Library of Congress has determined that it will sponsor the creation of a new vocabulary, entitled Library of Congress Demographic Group Terms (LCDGT). This vocabulary will be used to describe the creators of, and contributors to, resources, and also the intended audience of resources.

Some LC subject headings – most notably the form headings for literature – include demographic information (e.g., Children’s stories, American, in which stories is the form, children are the audience demographic, and Americans is the creator demographic). When the literature terms in Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT) are approved for use, however, the LCSH form headings will no longer be assigned to works of literature. (LCSH form headings will still be assigned to works about literature.) LCGFT does not include demographic terms because they do not relate to genres or forms. To avoid losing access to vital demographic information, the LC Acquisitions and Bibliographic Access Directorate Management Team approved the creation of LCDGT.  Terms from LCDGT will be coded in MARC 21 fields 385 and 386, for audience and creator/contributor characteristics, respectively, in bibliographic records and authority records for works. The Policy and Standards Division plans to approve the initial group of terms by the end of 2014. The primary source for access to the approved terms will be Classification Web, and the terms will also be made freely available on LC’s web site.

For more information, contact Janis L. Young at jayo@loc.gov.

Training and Instructional Design

In collaboration with a faculty member from the Catholic University of America, senior instructor Tim Carlton piloted a nine-module curriculum, “Descriptive Cataloging Using RDA,” targeted at novice catalogers and students in library and information sciences graduate programs.  Some of the modules in this conceptual overview include “Why Do We Catalog?,” “FRBR,” “Using the RDA Toolkit,” and “Authority Control,” as well as a comprehensive overview of the RDA instructions, focusing on bibliographic records.  After revision, the curriculum will be made available to audiences outside the Library of Congress through the Catalogers Learning Workshop website.  Currently an instructor-led classroom curriculum, plans are being developed to offer the course in an eLearning format.

Library of Congress Acquisitions and Cataloging Production

Bibliographic Records Completed FY2014 Sept-March FY2013 FY2012
Original 60,725 166,973 212,332
Collection-level cataloging N/A 2,217 3,406
Copy cataloging 24,816 64,782 74,750
Minimal level cataloging N/A 31,190 40,133          
Total records completed 85,541 265,162 330,621
Total volumes cataloged N/A 363,467 350,201
Authority Work FY2014 Sept-March FY2013 FY2012
New name authority records 30,854 75,318 91,321
New LC Subject Headings N/A 4,016 4,227
New LC Classification Numbers N/A 2,273 2,312
Total authority records created 30,854 81,607 97,860

Acquisitions work and categories marked “N/A” are reported at the close of the fiscal year each September and included in the briefing document prior to the ALA Midwinter Meeting.

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AMERICAN FOLKLIFE CENTER

The congressionally mandated Civil Rights History Project, a joint project of the American Folklife Center (AFC) and the Smithsonian National Museum of African American History and Culture (NMAAHC), launched in May 2014 with 55 oral history interviews available on the LC website at URL <www.loc.gov/collections/civil-rights-history-project/about-this-collection> AFC provided leadership, essays, and audio content for the newly launched Songs of America online resource at URL <www.loc.gov/collection/songs-of-america/about-this-collection>.

Recent acquisitions

The Bess Lomax Hawes Collection documents her work as founder of the Folk and Traditional Arts Program at the National Endowment for the Arts. AFC continues to receive new collections documenting varied occupations across America by recipients of AFC’s Archie Green Fellowships. On the 10th anniversary of the StoryCorps project, the collection total now exceeds 51,000 audio interviews.

“Folklife Today” is the new American Folklife Center blog at URL <blogs.loc.gov/folklife/about>. “Alan Lomax and the Soundscapes of the Upper Midwest” is a recent podcast series commemorating the 75th anniversary of Alan Lomax’s Library of Congress folk song expedition to Michigan in 1938 at URL <www.loc.gov/podcasts/lomax/>. AFC continues to produce discussions, lectures, and concerts in the 2014 Benjamin Botkin Lecture Series and Homegrown Concert Series. For more information and webcasts of symposia, concerts, and lectures, see the American Folklife Center Web site, URL <www.loc.gov/folklife> and our Facebook page, URL <www.facebook.com/americanfolklifecenter>. For reference services phone 202-707-5510 or contact AFC at folklife@loc.gov.

Veterans History Project of the American Folklife Center (VHP)

Now in its 14th year, the Veterans History Project continues to meet its congressional mandate to collect, preserve and make accessible the war stories of America’s veterans. In 2013, more than 5,000 collections were added to the archive, which now totals over 90,000, of which more than 13,500 are digitized. Individual volunteers and organizations nationwide, including many libraries, work tirelessly to help gather and submit oral histories and supporting materials for the VHP collection. All collections are served in LC’s American Folklife Center Reading Room. VHP’s Web site at URL <www.loc.gov/vets> provides access to required forms, instructional materials, a training video, and a searchable veterans database. VHP recently revised its Field Kit, which is a how-to-record-a-story booklet, and the companion 15-minute video. Both can be found on the web site with four additional themed presentations of “Experiencing War” web features.

Libraries continue to play a pivotal role in this effort by distributing information, coordinating VHP interviewing events and making their facilities available to local VHP volunteers. For additional information, visit URL <www.loc.gov/vets> or phone 202-707-4916. 

COLLECTIONS and SERVICES (CS)

African and Middle Eastern Division (AMED)

A WikiEditAthon was hosted by AMED on April 11, 2014. The goal of this exploratory encounter with Wikipedia editors was to bring awareness of LC materials and to bring more content to Africa-related articles on Wikipedia. Mary-Jane Deeb, Chief of AMED, greeted the group and Laverne Page, Area Specialist, African Section, briefed them on Africana reference and acquisitions activities. Page showed them selected materials from the African Section Reference Collection, its Pamphlet Collection and works from the general collections. She opened a few Wikipedia sites to show omissions that could be filled from reference materials on display. Sara Snyder, Deputy Chief, Media & technology Office, Smithsonian American Art Museum, was on hand to conduct tutorials.

The anticipated four hour session extended into six as the Wikipedia editors scanned or transcribed collection materials. They made a number of changes to wiki articles and added references from the LC collections that also included LC-published Africana bibliographies. Several of the Wikipedians are experts on African countries and worked to update articles about film, colonization, the Belgian Congo and Namibia. Kristin Anderson, Acquisitions and Bibliographic Access Directorate, and Bohdan Kantor, Information Technology Services, invited the editors to LC and contacted selected LC staff.  At the session, the building of African content on Wikipedia was explained via the English-language WikiAfrica Project at URL <en.wikipedia.org/wiki/Wikipedia:WikiProject_Africa>.

Although nothing is final or official, resulting from the WikiEditAthon in AMED, there are some expectations: (1) to conduct a training session [offered by Sara Snyder, Smithsonian] for staff members who want to write and edit Wikipedia articles that would benefit from references to African Section bibliographies; (2) to increase edits for Africana materials; (3) to explore funding sources, possibly from the Wikimedia Foundation or an academic collaboration, for an intern, a Wikipedia editor, who would specifically work on colonization articles. 

Geography and Map Division (G&M)

Construction is close to conclusion for the expansion of the Geography and Map Division rarities vault, which began November 1, 2013. The project required moving over 1.5 million cartographic items, approximately one quarter of G&M’s collection. In May 2014, the remodeling of the Division Reading Room began. This work will include a new rarities/seminar area, a lecture area, two scanners, and two state-of-the- art Geographic Information Systems (GIS) work stations. The remodeling is scheduled to be complete in August 2014.

The National Library of Korea (NLK) approved preservation funding for five more historic Korean items as part of an ongoing cooperative agreement between LC and NLK for the preservation and digitization of Korean cartographic materials. Thus far, 34 unique map scrolls and sheets have been preserved, cataloged and made available on the Library’s web site.

Digitization of materials continues in G&M, with over 43,680 maps available online. Many maps for the cartobibliographies Land ownership maps, a checklist of nineteenth century United States county maps in the Library of Congress and Maps and Charts of North America and the West Indies, 1750-1789 are currently being mounted online.

The Library of Congress and the National Geospatial-Intelligence Agency signed an Agreement in November 2013 to scan set maps held by G&M. The project is focusing on the Africa set maps. Those images that have no restrictions will be made available on the Library’s web site.

In April 2014 the Library of Congress signed an agreement with Historical Information Gatherers, Inc. (HIG), for a third party scanning project.  Over the next two years, HIG will be scanning all the fire insurance maps that are in the public domain from the G&M collections. Sanborn Fire Insurance maps published before 1900 will be made available to the public, and the remainder will be made available after three years.

The division’s Cataloging Team provided training for librarians from the German National Library in April 2014. The librarians are technical services managers from the Deutsche Nationalbibliothek and visited LC for five days of training and discussions. The two technical services managers will be responsible for implementing RDA: Resource Description & Access next year in Germany. Senior cataloging specialists Seanna Tsung and Tammy Wong have worked on RDA standards since 2010. The training manual they prepared, “LC G&M RDA Best Practice Guide for Cartographic Resources,” is consulted by map librarians around the world as they begin to implement RDA.

The Geography and Map Division and the Philip Lee Phillips Society co-sponsored a two-day conference in the Coolidge Auditorium of the Library’s Thomas Jefferson Building on May 15-16, 2014, titled From Terra to Terabytes: The History of 20th-Century Cartography and Beyond.

Humanities and Social Sciences Division (HSS)

Only a Driver’s License (photo identification) is required to register to use Library’s Reading Rooms!

Chief, Humanities and Social Sciences Division position posted

Since April 2012, HSS has been led by a series of Acting Assistant Chiefs on temporary details. The position of Chief of the Humanities and Social Sciences Division has been posted on USAJOBS and will close on July 2, 2014 (https://www.usajobs.gov/GetJob/ViewDetails/371395300).

Outreach

Research Orientations. HSS staff provided tours, orientations, and occasional reference services to Members of Congress, and to their staff and families. HSS staff taught a total of 150 research orientation classes to 1,734 researchers in both regularly scheduled programs offered by the Main Reading Room and Local History & Genealogy as well as special request subject orientations. Presentations were offered to a wide variety of institutions including: Center for Hellenic Studies; Choice International Hotels, Rockville, Md.; George Mason University; Lake County Genealogical Society; National Library of Korea; Pacific Lutheran University; National Intelligence University; State University of New York; University of Georgia Washington Semester Program; and the U.S. Department of State International Visitor Program.

Program Sponsored by HSS. On March 14, 2014, Koritha Mitchell, Ph.D., presented a lecture entitled “Living with Lynching: African American Drama and Citizenship.”

Main Reading Room open houses. On Presidents Day, Monday, February 17, 2014, HSS staff welcomed 4,342 visitors into the Main Reading Room (MRR) between 10 a.m. and 3:15 p.m. Large screens displayed excerpts from National Treasure: Book of Secrets and the MRR orientation videos created with the help of Junior Fellows who worked at LC last summer. A workstation with a plasma screen was used to demonstrate the LC catalog and web site. HSS staff used iPads to demonstrate catalog searching and to highlight the Library’s web-based collections. Science Reading Room staff displayed a collection of cookbooks, Prints & Photographs Division highlighted their digital offerings, the Preservation Directorate showcased their conservation efforts, and the Local History & Genealogy Reading staff discussed family history research at the Library.

On May 3, 2014, Library Services co-sponsored with the Art Libraries Society of North America (ARLIS/NA), a convocation and reception at the Library for 590 ARLIS attendees. The Main Reading Room was open to them from 6:30-9:30 p.m. On Saturday evening, June 7, 2014, the Copyright Society of the USA (CSUSA) commemorated its 60th anniversary and kicked off its annual meeting with a gala reception and dinner in the Great Hall of the Thomas Jefferson Building. At the accompanying open house in the Main Reading Room, members and guests toured the room and viewed a display of items significant in Copyright history. CSUSA members are copyright practitioners from around the nation.

Digital projects

HSS and others continued work on the Election 2014 Web Archiving project, a selective collection of approximately 2,000 websites to be archived between March and December 2014. The sites are those produced by presidential, congressional (Senate and House), and gubernatorial candidates from the Democratic, Republican and major independent and third parties. Also included are presidential pre-primary candidates, state presidential caucuses and primaries sites, and political party conventions. Other web archiving projects carried out or planned are the War of 1812 project and the World War I Commemoration projects. HSS has responded to a total of 6,788 Ask-a-Librarian electronic requests in 2014.

Collection development and acquisitions

After the receipt of 160,225 items in fiscal 2013, the Microform Reading Room custodial collection grew to an estimated 8,842,372 items. During fiscal 2013, HSS received 1,209 gift books and periodicals including Esperanto publications, local histories and genealogies, and books from Guiseppe Liverani, founder and publisher of Charta, a Milan-based publishing house that specializes in art books. The Library received the following electronic databases that were recommended by HSS staff: American Antiquarian Society (AAS) Historical Periodicals Collections; Arts: Search; AskArt.com; Book Citation Index; Literature Criticism Online; and the Nineteenth Century Collections Online (NCCO).

Serial and Government Publications Division (SER)

The Serial and Government Publications Division (SER) performs a wide range of collection development, collection description, collection preservation, and reference service activities for its temporary and permanent collections. SER’s permanent collections include: newspapers, comic books, the pulp magazine collection, and several government document collections. The newspaper collection consists of approximately 1,100,000 current loose newspaper issues, over 37,000 bound volumes, and more than 725,000 microfilm reels. The newspaper collection also includes many original print holdings of commemorative and anniversary editions, and first printings of significant United States documents. The comic book collection includes more than 8,700 titles and more than 130,000 issues. SER’s pulp magazine collection is based on original print issues that have been reformatted to microfilm or preserved through facsimile reproduction; additionally, the original color covers of over 8,900 issues have been preserved. The Division is the official repository of archival sets of U.S. Federal Advisory Committee (FAC) documents, holding approximately 57,342 items, and master reproduction copies of U.S. Federal Depository Library Program (FDLP) documents distributed on microfiche. Starting in fiscal 2013, SER is also the custodial division for bound serials with minimal level cataloging (WMLC), a collection of approximately 5,000 volumes stored off-site. SER holds the complete United Nations working document set in multiple formats. The current periodical collection includes more than 49,000 domestic and foreign titles, including government serials, and 1,176,000 loose items that reside temporarily in the Division prior to binding and transfer to the general collection.

Collection activities

SER acquired several significant additions to its collections in the past year. The Division accepted a donation of approximately 5,500 comic book issues to harvest for missing issues and titles no longer available through Copyright claiming (comic book publishers often deplete supply shortly after publication, so successful retrospective claiming is difficult). In addition, by a Memorandum of Understanding (MOU) with the Small Press Expo (SPX), the Division continued to acquire by donation additional items from creators participating in the 2013 SPX annual expo. Division staff continue to recommend Ignatz Award-nominated web sites for crawling. SER also sponsors an annual SPX talk by a noted creator or researcher to coincide with the annual SPX. The division is in its fourth year of collaboration with SPX.

SER also acquired some rare and valuable original newspaper issues, including: six early issues of the Boston News-Letter, the first continuously-published daily newspaper in America; 54 issues of the Independent Gazetteer, an anti-Federalist Philadelphia newspaper, for the year 1790 in a single volume; a collection of original newspapers, from the 19th and early 20th centuries, covering the funding and building of the Panama Canal.
A volunteer librarian has been working one day each week to catalog and process the division’s SPX mini-comics collection. A graduate history student from the National Autonomous University of Mexico in Mexico City recently completed her volunteer work which resulted in improved access to our original newspapers from Bolivia, Brazil, Chile, and Mexico. Two University of Illinois library science students spent their alternative spring break program working in the newspaper section, processing items from the Historic Events Newspaper Collection and the foreign comic book collection. Four University of Kentucky School of Library Science students, in their alternative spring break program, inventoried issues of the Historic Events Newspaper Collection, the Civil War newspaper collection, and the foreign newspaper portfolio collection. All the students finished their week with a one-hour mini-exhibit of selected discoveries in the Newspaper & Current Periodical Reading Room.

National Digital Newspaper Program

Begun in 2004, the National Digital Newspaper Program (NDNP) is a partnership between the National Endowment for the Humanities (NEH) and the Library of Congress (LC) to provide free public access to historic American newspapers through the Chronicling America web site at URL <chroniclingamerica.loc.gov>. Applying digital technologies for enhancing and sustaining access to this important primary source of American history, the program will, over the long-term, fund digitization of historic newspapers in all U.S. states and territories. To support access to newspapers not available in digital form, the site also offers bibliographic information for 150,000 American newspapers published from 1690 to the present, listing associated library holdings. In addition to providing enduring access, the Library’s responsibility to sustain NDNP content over time provides a testing ground for the viability of new digital acquisition and preservation strategies and architectures at the Library.

Each two-year award provides funding to a state library, historical society, or university library. The institution is responsible for selecting, digitizing, and delivering 100,000 newspaper pages, representing its state and regional history within the scoped time period of the collection (1836-1922), using technical specifications established by the Library. The new 2013 awardees–Connecticut, Idaho, and Mississippi, with Florida and Puerto Rico sharing a grant--joined 30 other states currently participating in the program--those mentioned above, as well as Arizona, Hawaii, Iowa, Maryland, Michigan, Missouri, New Mexico, North Carolina, Ohio, Pennsylvania, Tennessee, Washington, and Vermont. Several states–California, Kentucky, Minnesota, Nebraska, New York, Texas, Utah and Virginia--having “graduated” from the program, no longer receive awards, but continue to be involved in program activities.

Library participation in the program, a joint operation by the Office of Strategic Initiatives’ (OSI) Repository Development Group and Library Services’ SER Division, continues to be successful in meeting program goals. Project teams (technical and quality assurance) in these service units worked together to develop technical guidelines and requirements, monitor operations, improve data infrastructure, and provide access to the content.  A joint LC/NEH oversight committee also actively worked on other ongoing program management, outreach, and awardee support. Currently, the program supports 28 active awardees in various stages of data production, receiving approximately 125,000 images per month (6.5 terabytes).

In specific accomplishments since ALA Midwinter Meeting, Chronicling America: Historic American Newspapers added more than 550,000 pages to provide full-text access to 7.7 million newspaper pages published between 1836 and 1922 (approximately 30 million digital items), representing 1,300 selected newspapers from 35 states and the District of Columbia. The site now hosts more than 35,000 pages in French or Spanish from Arizona, Louisiana, New Mexico, and Texas, 5000 pages in Italian from Pennsylvania and Vermont and more than 110,000 pages in German from Iowa, Ohio, Maryland, Minnesota, Missouri, North Dakota, Ohio and Pennsylvania, increasing access to the non-English ethnic press. More are expected in the coming year. More than 700 newspaper history essays written by awardees describe the background and significance of each digitized title.

The most significant technical accomplishment since January has been the ability to add new content to the site without reducing site availability or performance. New content is now added to the site as it is accepted into the collection. To stay updated on new additions, view the Recent Additions RSS feed at URL <chroniclingamerica.loc.gov/newspapers/feed>

Chronicling America distributes another general interest RSS (Real Simple Syndication) feed through the Library’s GovDelivery service, notifying subscribers of interesting NDNP program news and content updates, and announces new Topics Guides created by SER staff.  Interested members of the library community and the public may subscribe at URL <www.loc.gov/rss>.

Other digital efforts

SER completed digitization of the New York Journal, 1896-1899. More than 14,100 pages were scanned from original newsprint volumes treated with paper-strengthening technology, including approximately 750 pages in color. The New York Journal will be processed to NDNP technical specifications and made available through the Library’s web site.

Newspaper Topics Pages

SER continued producing its series of research pages called Topics in Chronicling America, commonly referred to as Topics Pages, designed to aid users of the NDNP’s Chronicling America. Topics Pages (www.loc.gov/rr/news/topics) focus on newsworthy historic events reported in the American press between 1836 and 1922 and are available in digital form from Chronicling America. Topics Pages consist of three parts: the timeline, which lists important dates related to the topic; a list of suggested search terms or search strategies to locate stories; and a bibliography of ten to fifteen sample stories from Chronicling America’s digital newspaper collections. In 2014, the Division has had a number of interns and Junior Fellows working on new  Topics Pages, such as “The Colorado Coalfield War—Ludlow Massacre”; “The Boston Subwary:” Ft. Sumter;” “Dirigibles:’ and “H.H. Holmes—The Murder Castle.”

Orientation and Outreach

SER sponsors an orientation to its collections and its reading room, the Newspaper and Current Periodical Reading Room, the last Tuesday of each month at 10:00 am. Members of the general public are welcome. In addition, SER organizes special orientations and tours for university classes and other groups with interests related to the collections.

Veterans History Project (VHP)

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PARTNERSHIPS and OUTREACH PROGRAMS (POP)

Business Enterprises

Cataloging Distribution Service (CDS)

Cataloging Distribution Service (CDS), a unit of the Office of Business Enterprises (BE), markets, publishes, and distributes the Library’s cataloging records and cataloging-related services for catalogers within the Library and for libraries around the world. CDS will have a product expert available in the LC Exhibit Booth to demonstrate and answer questions about Cataloger’s Desktop, one of our web-based subscription services. Product demonstrations in the booth are available on a walk-in basis.

Cataloger’s Desktop

Three major enhancements to the user interface will be launched in September 2014: 1. searching by facets, 2. new and robust online help, and 3. simpler and easier navigation.

Cataloger’s Desktop Advertised Daily in Cognotes

The ad features the LC booth number, the coming Cataloger’s Desktop enhancements, and a raffle for a free set of LCSH 35th edition.
For a free 30-day trial subscription to Cataloger’s Desktop visit URL  <www.loc.gov/cds/desktop/OrderForm.html>.

Availability of CDS print publications ends July 1, 2014

On July 1, 2014, the sale of all remaining inventory of CDS print publications will end. All relevant cataloging-related publications will be available as free PDF downloads at www.loc.gov/aba; some PDF’s are already available. MARC documentation is available as web pages at URL <www.loc.gov/marc/marc.html>.

Until July 1, most remaining CDS print publications are half price: Library of Congress Subject Headings, 34th ed. (2012); individual LC Classification schedules (some are no longer available in print); Subject Headings Manual, Updates 1 and 2 (2013); and Classification and Shelflisting Manual, 2013 edition. Note: LCSH 35th edition (2013) remains at full price.

Raffle: Library of Congress Subject Headings, 35th Edition (2013)

Booth visitors can enter a raffle to win a free 6-volume set of LCSH 35. The drawing will be held Sunday, June 29 at 12:00 pm. Entrants or a representative must be present to win. Winner must take the set with her/him.

Center for the Book

2014 Library of Congress Literacy Awards

The advisory board review committees for the 2014 Library of Congress Literacy Awards met at the Library of Congress on June 16 to discuss semifinalists for the three awards, totaling $300,000. Winners will be announced during the 2014 National Book Festival on Aug. 30 in the Special Programs pavilion, and the awards will be presented during a ceremony at the Library on Oct. 8. The Center for the Book administers the program.

The three awards are:

  • The Rubenstein Prize ($150,000) will be awarded to an organization that has made outstanding and measurable contributions in increasing literacy levels and has demonstrated exceptional and sustained depth and breadth in its commitment to the advancement of literacy. The organization will meet the highest standards of excellence in its operations and services. This award may be given to any organization based either inside or outside the U.S.
  • The American Prize ($50,000) will be awarded to an organization that has made a significant and measurable contribution to increasing literacy levels or the national awareness of the importance of literacy. This award may be given to any organization that is based in the U.S.
  • The International Prize ($50,000) will be awarded to an organization or national entity that has made a significant and measurable contribution to increasing literacy levels. This award may be given to any organization that is based in a country outside the U.S.

Poet Laureate

Natasha Trethewey completed her two years as Poet Laureate Consultant in Poetry with a reading at the Library on May 14, 2014. Trethewey’s tenure was notable for the series “Where Poetry Lives,” which features Trethewey in six cities across the country talking about issues that matter to Americans through the framework of poetry. The series was sponsored by the PBS NewsHour and is available at URL <www.pbs.org/newshour/tag/where-poetry-lives>.

On June 12, 2014, Librarian of Congress James H. Billington appointed Charles Wright, one of America’s most-honored poets, Poet Laureate for the 2014-2015 term.

Young Readers Center

The YRC hosted almost 40,000 visitors last year. The center continued its popular Friday Story Time programs; expanded its school programs; participated in educational programming and expanded access to special populations by adding more braille books, an audio player and more books in foreign languages. Special programs included a Symposium on the Reluctant Reader and a Books & Beyond for Young People featuring Oscar-winning actress Octavia Spencer.

Library Awards Prize for Fiction to Doctorow

E.L. Doctorow, author of such critically acclaimed novels as Ragtime and Billy Bathgate, will receive the second Library of Congress Prize for American Fiction, Librarian of Congress James H. Billington announced on April 15, 2014. The prize will be presented during the National Book Festival on August 30, 2014.

FEDLINK

In the first half of fiscal 2014, FEDLINK assisted agencies to procure approximately $166,000,000 in commercial information products and related services, saving federal agencies more than $32.9 million in vendor volume discounts and approximately $39.6 million more in cost avoidance.

FEDLINK continued work with the Office of Management and Budget and the General Services Administration (GSA) to develop further strategic sourcing of information resources for federal agencies.  OMB and FEDLINK issued a data call to obtain more granular information than is reported in the Federal Procurement Data System, the database used by the Federal Research Division to analyze federal procurement of information resources.

FEDLINK awarded new contracts to support serials, information resources, preservation, conservation, and digitization services, cataloging and other library staff support services.  FEDLINK renewed a contract with Information International Associates to support CENDI, the interagency working group of senior scientific and technical information managers from 16 federal agencies.  FEDLINK established an interagency agreement with the Office of Science and Technology Information at Department of Energy to support Science.gov, a web portal integrating access to federal science and technology information.

FEDLINK’s FLICC Awards Working Group announced its 2013 awards:

  • Large Library/Information Center (with a staff of 11 or more federal and/or contract employees): Information Services Office (ISO), National Institute of Standards and Technology (NIST), Gaithersburg, Md.
  • Small Library/Information Center (with a staff of 10 or fewer federal and/or contract employees): Joint Base Librar-e [sic] and Resource Commons (JB LRC) of the 87th Force Support Squadron, Joint Base McGuire-Dix-Lakehurst, N.J.,
  • Federal Library Technician of the Year: Brandan Carroll, Library Technician, Veterans Health Administration / Veterans Integrated Service Network 1 (VISN1), Bedford, Mass.

FEDLINK just held its Spring Exposition, “Developing an Information Culture in Federal Agencies: Training for Today’s Knowledge Navigator” in May 2014. Participants explored how other agencies are managing their information cultures and discussed ways to integrate information management into core organizational functions.  Planning for the November 2014 exposition has just begun.

National Library Service for the Blind and Physically Handicapped

The National Library Service for the Blind and Physically Handicapped (NLS) has entered into agreements with publishers Audible, Hachette, Penguin Random House, and Scholastic to add their audiobooks to the NLS collection. The agreements allow NLS to provide an expanded selection of reading materials to readers less expensively and more quickly, as the materials will be donated and the need for recording will be eliminated. Other notable highlights of the past six months follow:

Braille and Audio Reading Download (BARD) site

BARD continues to add titles and register users. More than 60,000 patrons and 2,084 institutions have registered for BARD and 10,000 users have registered 17,200 devices for the BARD Mobile app. Currently all titles added to the NLS collection are automatically added to BARD. As titles from the analog collection are converted to digital, they also are added to BARD. In March 2014, network libraries began submitting their locally produced audio and braille books and magazines for posting to BARD. 

Braille summit report

Deputy Librarian of Congress Robert Dizard will announce the release of the braille summit report, The Future of Braille: Presentations and Outcomes, on July 4, 2014, at the National Federation of the Blind National Convention in Orlando, Fla. The report documents the proceedings in which more than 100 professionals who specialize in braille education, production, and technology participated. Their recommendations for increasing braille literacy and improving services to braille readers are also presented. The Future of Braille will be published online.

National Conference of Librarians Serving Blind and Physically Disabled Individuals

Nearly 200 staff members of NLS cooperating libraries convened in Oklahoma City where they received demonstrations of audiobook creators and duplicators, learned about handling subscriptions in the Magazine on Cartridge program, and prepared for the move to a new national patron and machine tracking system. They also heard from speakers on developments related to expanding access to individuals who deal with visual and physical disabilities across international boundaries and about programs that work to improve access for children who are blind or visually impaired.

Network Library of the Year Awards

The New Hampshire State Library Talking Book Services, Concord, N.H., received the Network Library of the Year Award and the Palm Beach County Talking Books Library, Florida, received the Network Subregional Library of the Year Award. Both awards carry a $1,000 prize and recognize outstanding accomplishments of libraries serving people with visual and physical disabilities in the U.S. and its territories. The criteria, established by the ALA Revised Standards and Guidelines for Service, include mission support, creativity and innovation in providing service, and record of reader satisfaction.

Office of Scholarly Programs

The John W. Kluge Center continued to manage a busy program of talks, lectures, and symposia. Among the highlights, the current and former NASA/Library of Congress Baruch S. Blumberg Chairs in Astrobiology (Steven Dick and David Grinspoon) gave talks on “Searching for Life in the Universe” and “The End of Wilderness” and Kissinger Chair John Bew led a three-part series on Anglo-American foreign policy in the past, present, and future, seen through the lens of realpolitik. The Kluge Center also convened four religion scholars for a conversation about immigration to the U.S. and its impact on American religion. Lectures from fellows included talks on Ida Rubenstein, Jascha Heifetz, Mexico’s Cold War, mapmaking and colonial exploration in Florida, and the state of religion and politics in 17th century Britain and France.

On July 16, 2014, Professor Lien-Hang Nguyen will explore the origins of the planning in Hanoi for the 1968 Tet Offensive.  On July 22, 2014, Elizabeth Schmidt, Professor of History at Loyola University Maryland, will discuss why the people of Guinea voted "no” in a referendum on a new French constitution in 1958. Both events are part of the Ninth International Seminar on Decolonization.

Scholars arriving in June: Scott Heerman researching slavery, empire, and emancipation in the Upper Mississippi River Valley (Jameson Fellow, Johns Hopkins University); Will Riddington researching the rhetoric of the New Right (British Fellow, University of Cambridge); Amy Tobin researching feminist art, 1970 - 1978 (British Fellow, University of York).

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PRESERVATION

Outreach

Preservation Directorate (PD) staff consulted with officials of IFLA, the International Federation of Library Associations and Institutions,  on the evaluation of IFLA’s pilot survey to assess risk of cultural heritage collections by coordinating a test of the pilot survey instrument with a sample of U.S. libraries. The Preservation Directorate also continued to support IFLA Preservation and Conservation for USA and Canada by distributing the IFLA PAC Newsletter.

Conservation Division (CD) staff made several contributions to the American Institute for Conservation (AIC) 2014 Annual meeting themed Sustainable Choices in Collections Care held in San Francisco, Calif., May 28-31, 2014. One staff member chairs the Sustainability Working Group and moderated a discussion session on Case Studies in Sustainable Collections Care. Another staff member serves as the Book and Paper Group (BPG) Secretary/Treasurer and reported at the BPG Business Meeting. One staff member presented “Elephantine in the Stacks,” a short presentation on a novel housing solution designed to store and present an elephantine-sized newspaper edition. Another one staff member presented “Establishing an Energy Savings Collections Storage Environment at the Library of Congress,” a case study of planning for a nightly HVAC shutdown in the Adams Building collections stacks and its successful ability over four years to significantly save on energy costs without increasing preservation risk to the collections.

The Foundation of the American Institute for Conservation (FAIC) invited one CD staff member to give a workshop to the Latin American Conservators Group.  The workshop was titled “La respuesta a emergencias y la recuperación de colecciones” and consisted of video, a presentation, discussion sessions, and hands on salvage practice of water damaged collections featuring a variety of materials found in libraries, archives, and museums.

The Special Format Conservation Section head participated in an emergency recovery exercise “Silver Phoenix II” led by the Federal Emergency Management Agency (FEMA) and officials from the state of Alaska. This exercise is part of a two-year exercise testing Federal emergency response and recovery resources in a scenario of a 9.3 earthquake and resulting tsunami in Alaska – similar to the events that occurred there in 1964. Staff participated as part of the Natural and Cultural Resources group. They worked with other federal and non-governmental agencies to draft strategies, actions, and milestones for recovering cultural resources damaged in the scenario. This was the first time cultural resources were included in this type of exercise.

PD staff continually updated the Preservation web site at URL <www.loc.gov/preservation>. These web projects relate to the Library’s web strategy to improve user accessibility and navigation of the Library’s web properties, as well as to the Library’s strategic plan to lead to advance knowledge.

Binding and Collections Care Division & Mass-Deacidification Program (BCCD)

The International Organization for Standardization (ISO) TC46 meeting was hosted in May 2014 by the Library, and the Library was represented in subgroup SC10 WG 2 “Validating Paper Deacidification” with WG member Jeanne Drewes. ISO Technical Committees (TC) are made up of a panel of technical experts who serve in subcommittees (SC) and Working Groups (WG) as needed for discussion and negotiation of the draft which is then shared with ISO members for comment and vote. ISO TC46 is the ISO committee responsible for standards in the area of Information and Documentation, with SC 10 being the subcommittee with responsibility for requirements for document storage and conditions for preservation.

BCCD is in the third option year of its Mass Deacidification contract, on target to deacidify 866,000 sheets and 226,000 volumes. As part of that effort, in May 2014 deacidification contractors completed the retrospective review and treatment section of class F1000 and above.
Three volunteer/interns completed their programs to learn protocols and support the treatment of the General Collections. 

Conservation Division (CD)

Highlighted Treatment project

The Conservation Division continues to prepare collection items in support of the Library’s exhibition and digitization programs in addition to making systematic improvements in the physical condition of the Special Collections.

Book Conservation Section staff treated several items for the “1000 Years of the Persian Book”  exhibition, including a copy of the Persian poet Jami’s “Yusuf wa Zuleikha,” an illuminated Persian manuscript of 103 folios dated 911 A.H. or 1505 C.E.  The manuscript showed many attempts at restoration, and while collating the text against a complete copy the conservator was able to show that the last two bindings of the manuscript were bound incorrectly. With pages out of order and one-fifth of the leaves excised, treatment involved removal of old mends, re-humidification and pressure to revive the surface texture of the leaves, mending, guarding and inserting blank leaves to flag missing leaves. The gold leaf and lapis decorated opening leaves were lined and losses were filled with paper pulp on the suction table before they were guarded and integrated into the rest of the text block.

In January 2014 a senior paper conservator completed treatment of George Cohan’s original score for “Over There.” The single sheet of ruled music manuscript paper was written in graphite pencil with an iron gall ink inscription in the corner. It had been torn in several places, repaired with scotch tape and glued onto a cardboard with darkened adhesive.  The conservator removed the manuscript from the board, and the scotch tape. She then reduced the dark staining induced by the scotch tape. She reduced the acidity and general discoloration of the paper by immersion into a pH adjusted water bath and dried between weights to flatten.  Mending was accomplished with Japanese paper adhered with wheat starch paste.

Digitization support activities

CD continues to play a critical role in preparing collection items before the digitization process by stabilizing brittle and at-risk materials, facilitating the actual scanning through training and assistance, and performing post-scanning stabilization and treatment to safely return collection items to the custodial divisions.

In January 2014, the Library started the scanning of the American Folk Life Center’s Alan Lomax collection. His field notebooks, in which he wrote extensively about the music he heard and the cultures he experienced in his travels, were among the first part of the collection assessed and treated. CD staff mended or otherwise stabilized and rehoused dozens of his spiral-bound and adhesive-bound notebooks, and created scanning instructions specific to each one to aid the scanners in their safe handling of these valuable pieces.

CD staff also carried out stabilization, treatment and rehousing of the Bob Hope VIP Letters. This collection consists of letters, telegrams, photographs and special occasion cards that were sent to him by other Hollywood celebrities, as well as U.S. presidents, congressmen, governors, cabinet members, military leaders, and international heads of state. The entire collection of approximately 2,500 items is being scanned and will be online soon for the public.

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Preservation Reformatting Division (PRD)

The Preservation Reformatting Division (PRD) provides access to at-risk Library materials by converting items to new formats such as microfilm, facsimile copies or digital reproductions. Work to convert materials is accomplished through programs for microphotography and digital capture.

Microfilming, both vendor and in-house production, represents most of the reformatting work performed by PRD. The division reformatted approximately 1,255,642 pages and conducted quality review prior to returning film to custodial divisions. The vast majority of material microfilmed continues to be foreign newsprint serial publications that are voluminous to store, highly acidic, and not well suited for digitization.

PRD assists with digital conversion by selecting volumes, microforms, and manuscripts from divisions and reading rooms, then collating and preparing the materials for digital imaging or preservation facsimile. Since ALA Midwinter Meeting, PRD staff reviewed and processed 58 items creating 5,387 master files and a total of 16,432 digital files. These items were too brittle to serve, did not have a duplicate physical item in the collection, and were not available in an alternative format.

Non-invasive preservation of recorded sound collections (IRENE: Image, Restore, Erase, Noise Etc.)

Traditional methods for retrieving the sound from historical sound recording media can be technically complex, time consuming, and invasive. The Library of Congress continued its collaboration with Lawrence Berkeley National Laboratory to further refine imaging technology to provide non-invasive preservation and access to these recorded sound collections. A redesign to the 2D (called the IRENE system) and 3D imaging systems combines the technologies into a single system allowing for immediate imaging of both disc and cylindrical media in 2D and 3D with minimal setup and alignment. Further research into imaging and recovering sound from fragile and broken media that was until recently considered irretrievable is ongoing. One of these newly redesigned systems was installed at the Northeast Document Conservation Center in Andover, Mass., as part of an Institute of Museum and Library Services grant.

PRD Digital Preservation Laboratory (DPL)

Staff developed their skill in working with the Library’s digital repository systems. Previously digitized print materials were processed through these systems for long-term storage. DPL staff are also pursuing a testing program involving the production of very high-quality digital imagery of microfilm and microfiche, using state of the art rollfilm and fiche scanners.

PRD Staff continued to work on a pilot project for the transfer of digital files on tangible media that accompany print monographs to LC’s digital repository. PRD staff ingested and saved to long term tape storage approximately 751 titles, totaling about 0.97 terabytes (project total: 916 titles, 1.1 TB).

Preservation Research and Testing Division (PRTD)

PRTD staff conducted analyses and assessments of factors that endanger our collections, including research and studies in five areas: environmental preservation of traditional materials, audiovisual and digital materials, and time-based media; technology transfer to develop best non-invasive techniques for analysis and identification of substrates and media to ensure stability and preservation; and the development of an experimental sample reference collection to support and reduce risk to collections. PRTD has continued to be  active in establishing long-term research projects for preservation of Library materials in storage and exhibit, quality assurance of library materials and the development of new specifications, contributing to core Library activities through the three programmatic areas of analytical services, research projects, and quality assurance.

Key accomplishments

Progress on research projects and quality assurance was steady with a number of new research requests, including assessing cleaning methods and specifications. PRTD will be hosting sixteen interns during the summer of 2014, and they will be working on a variety of research projects, including the 100-Year Natural Aging Study, further development of the Center for Analytical Scientific Samples – Digital (CLASS-D) to establish standards for the digital preservation of scientific research data, continued research into twentieth century fugitive media, paper degradation research, and glass degradation in crystal flutes. Four George Washington University master’s degree students completed their research in May 2014 and gave successful presentations. There have been increased requests for hyperspectral imaging and other research, with one growth area being the assessment of building materials including tiles, adhesives, paints and other sealants for storage areas.

Research trends have indicated an increasing awareness of the challenges of protecting modern media materials; this includes both fugitive inks and twentieth century materials, and audio-visual materials. There continue to be requests from colleagues from a range of library, archive, cultural heritage and academic institutions to learn more about PRTD’s scientific reference sample collections (CLASS) and this will be developed further this summer with a Catholic University of America Cultural Heritage Information Management (CUA CHIM) Master’s student working on the prototype. There has been a substantial increase in collaborations, involving student internships, shared research projects and instrumentation, and assessment of new equipment that may potentially benefit the Library. These include the Collections Demography project with the University College London where the development of a model to assist with collection management was established combining a matrix of user needs, advanced knowledge of material degradation, and the impact of a range of environmental parameters, to enable better decision making and best use of resources.

Progress was made on the assessment of degradation in magnetic tape, specific degradation of housing materials for quality assurance, and changes in historic corrosive media such as iron gall ink and verdigris (a copper containing green pigment).

Notable collaborations

The Division has been involved in a large number of major collaborations requiring significant activity from a number of PRTD staff. One notable collaboration with the University College London involves the development of the Science and Engineering in Art, Heritage and Archaeology (SEAHA) Center for Doctoral Training, where funding has been obtained to train 60 doctoral students, with PRTD hosting at least two students on shared research projects. A further collaboration with FujiFilm will enable PRTD to recreate degradation of older tape formats using non-library reference materials, through select accelerating aging equipment not available at the Library.

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TECHNOLOGY POLICY

Integrated Library System Program Office (ILSPO)

In May 2014 the Library implemented a new user interface to the Library of Congress Online Catalog at this address: <catalog.loc.gov>. The old user interface will eventually be taken down, but in the interim it is available at <catalog2.loc.gov>. There were several factors behind the decision to migrate the LC Catalog to a new, modern user interface:

  • Making the LC Online Catalog accessible to all

    The new user interface to the LC Online Catalog is accessible to all users including those with disabilities. The Library’s experts in assistive technology have tested the new design with screen readers such as Window-Eyes and JAWS to ensure that users who prefer those tools can use the LC Online Catalog. The new user interface meets the requirements of the Americans with Disabilities Act (ADA), but the old interface does not. This change supports the Library’s mission to make its resources available to Congress and the American public.
  • Flexibility in design to enable new functionality

    The new software allows much more flexibility in the design and will enable the Library to add functionality, such as integration with the Library’s openURL resolver, FindIt!  Library developers have already added new functionality such as “Cite Record,” which provides easy copy and paste of citations into bibliographies, and the ability to view and save bibliographic records in XML and MODS. The new design also provides better information security for patrons requesting materials from the Library’s stacks. Because the vendor is no longer developing the old software, there will be no further enhancements, and bugs in the software will not be fixed.  The new software will continue to offer new functionality as well as support for the latest versions of popular browsers, so users can access the full functionality of the LC Online Catalog.
  • Implementing the Library of Congress Web standards

    The new user interface reflects the Library’s latest Web standards and provides a modern look and feel that users have come to expect of search systems on the Web. This update brings the LC Online Catalog into harmony with the Library’s home page and other LC web pages, which will give users a more consistent experience across the Library’s web site.

New Voyager release

The Library upgraded the LC Integrated Library System (ILS) to Voyager 8.2.0 in February 2014.

LCCN Permalink

LCCN Permalink (lccn.loc.gov ), a web service that allows users to create permanent URL links to records in the Library's Online Catalog (catalog.loc.gov) and authority records in the LC Authorities Service (authorities.loc.gov), continues to be popular. Nearly 12,000 daily requests enable researchers to reference materials from the Library's collection in their blogs, reference guides, web pages, emails, bibliographies, databases, and more. LCCN Permalink is completely standards-based, leveraging widely used XML technologies, Z39.50/SRU, and metadata schemas.

LC EAD (Encoded Archival Description) archival finding aids

Since January 2014, Library Services divisions have created 77 new EAD archival finding aids, bringing the total number of LC EAD finding aids to 2,084. At findingaids.loc.gov, users can access 57.2 million archival items in LC's collections through these documents. A monthly RSS feed provides information on the Library’s new and substantially revised finding aids (www.loc.gov/rss/#updates).

The June 2013 release of the Manuscript Division’s Clara Barton Papers (http://hdl.loc.gov/loc.mss/eadmss.ms005010) represents an expanded effort by the Library to connect digitized collection content with EAD finding aids. Users may view page-turner presentations of the Clara Barton archives from the finding aid and also search this content in the Library’s site-wide search application.

LC Persistent Identifiers (Handles)

Library staff registered approximately 11,000 handles since January 2014. As of June 2014, the Library's handle server contained 3,374,944 handles. Over the past year, LC handles were assigned, for example, to materials digitized in a number of LC cooperative projects (including content scanned for the Sloan project and sent to Internet Archive and HathiTrust), to U.S. legislation searchable in THOMAS, to digital books created by NLS, and to items in the Library repository efforts. In December 2013, the Library completed the upgrade of the handle server software.

Electronic Resource Management System (ERMS)

Library Services (LS) staff and Congressional Research Service (CRS) staff completed the migration of descriptive metadata to the Library’s ERMS to support use by Congressional Research Service (CRS) staff. This change provides better service to CRS analysts who regularly access e-resources in the course of their work. The Library expects significant cost savings in the consolidation of effort and use of a single system by Library Services, the Law Library, and the Congressional Research Service.

The Library has completed the project to add bibliographic records and holdings data to the LC Electronic Resources Management System for ebook titles contained in aggregations that LC purchases or licenses from vendors. The system currently contains about 840,000 bibliographic, 985,000 holdings, 1,500 resource, and 1,200 license records. In fiscal 2013, there were 910,000 searches by staff and patrons in the Electronic Resources Online Catalog.

Managing the Library’s Digital Collections

A major focus of ILS Program Office activity this year was the ingest and management of digital collections. The ILS Program Office continues to work with the Repository Development Center to further integrate the Delivery Management Service (DMS) with the LC ILS as part of the Copyright eDeposit Project. Holdings records for deposited digital e-journals are updated in the LC ILS and persistent identifiers (handles) are assigned as the content is ingested from publishers.

The Cataloging in Publication (CIP) Program in recent years began collecting metadata from publishers of electronic books and creating catalog records for those e-books. The Library is working to expand its digital collections through CIP by bringing e-books into the Library and securely storing them in a digital repository. ILSPO is working with the Repository Development Center and the Acquisitions and Bibliographic Access Directorate to define requirements for the ingest of e-books received from CIP Program publishers. The software will enable creation of holdings records and assignment of persistent identifiers (handles) for the e-books files as they are ingested from publishers. The software will be in user acceptance testing in June 2014, with implementation planned for July 2014. This project leverages and utilizes the previous programming of the Content Transfer System and other repository services.

Network Development and MARC Standards Office (NDMSO)

Bibliographic Framework Initiative (BIBFRAME)

In early 2014, in order to encourage experimentation in the wider community with aspects of the BIBFRAME model the Network Development and MARC Standards Office published and documented a core RDF-based vocabulary that is kept relatively stable and reorganized the project website (URL http://www.loc.gov/bibframe). The focus of the Office turned to coding a basic BIBFRAME Editor (BFE) that enables creation of BIBFRAME descriptions. It was made available for download in April. It is emphasized that it is intended not as a fully functional system but a very basic module from which developers could more easily experiment with aspects of the BIBFRAME model and vocabulary. A new testbed activity was organized. This testbed “group” is open to all, but participants must be engaged in an actual project to join.

The Office also sponsored a study of models used for Moving Image and Recorded Sound material that was carried out by AudioVisual Preservation Solutions (AVPreserve), with the report examining that material against common community description models and BIBFRAME. The study and its recommendations are being published on the BIBFRAME web site. 

Other projects begun recently, with consultant assistance, include making BIBFRAME descriptions an option for result sets from Z39.50 and SRU searches of the LC Voyager database, joining the MARCXML, MODS, and Dublin Core (DC) result set formats already available. Another study will investigate use of the SRU protocol for retrieving from a triple store backend. The AV study described above will be followed by an investigation of the overlap of PREMIS and BIBFRAME vocabularies and how the two might work together. In addition two RFPs are planned for small contracts. One is for development of a search and display “stub” system that could be used by experimenters in the same way as the BFE, to give experimenters a start.  The second is for a profile editor that would enable experimenters to easily adjust the templates used by the BFE.

MARC

Update No. 18 to the MARC 21 formats was published online in April 2014.  It was a small update covering the MARC Advisory Committee January 2014 approved changes which included minor changes related to new conventions in RDA.  The Update was provided to CDS to keep its Cataloger’s Desktop product in sync with the web-published MARC documentation.

The ALA 2014 Midwinter Meeting was the first meeting of the new MARC Advisory Committee (MAC) which took on the responsibility of continuing the now-retired MARBI committee's mission to foster open discussion about the MARC standard and to review and vote on proposed changes to the MARC formats.  The MARC partners--Library of Congress, Library and Archives Canada, British Library, Deutsche National Bibliothek--are the conveners of the MAC.

LC's Linked Data Service (ID/LDS) Project

The period from February to June 2014 for LC's Linked Data Service-Authorities & Vocabularies (ID/LDS) <id.loc.gov> was primarily a maintenance period. ID/LDS was strengthened in small but meaningful ways, particularly with an eye toward leveraging it more and more in support of BIBFRAME. Notably, changes were made to optimize the use of ID.LOC.GOV with the new BIBFRAME Editor. This included offering a new serialization–JSON-LD–which is a recent W3C (World Wide Web Consortium) Recommendation for sharing Linked Data as JSON (JavaScript Object Notation). Small datasets, such as the RDA Content Type and Media Type lists, were added to LC’s Linked Data Service in support of BIBFRAME also. Finally, if not before ALA Annual Conference, then shortly thereafter, a number of new datasets will be added to or updated at ID.LOC.GOV.  These include: Thesaurus for Graphic Materials, the Ethnographic Thesaurus, and additions of a few LC Classification schedules.

ID/LSD is primarily for developers to enable them to programmatically interact with vocabularies (as “linked data”) commonly found in standards promulgated by LC. The system provides the vocabularies for individual records and bulk download in a number of formats including various RDF and XML formats, in addition to a web interface for end users. Because ID/LDS contains nearly all of the Library’s authority data, ID/LDS is foundational to BIBFRAME (described above) which is actively exploring an RDF model and embracing linked data ideas.

Digital portal projects

The Performing Arts Encyclopedia (PAE), Veterans History, and other portal projects continue to enable the Office to investigate new approaches to digital site creation and delivery to end users. During this period, Veteran’s History Project  (VHP)  <www.loc.gov/vets> added: The Aleutian Islands: WWII's Unknown Campaign <www.loc.gov/vets/stories/ex-war-aleutians.html> and D-Day 70th Anniversary <www.loc.gov/vets/stories/ex-war-dday-2014.html>.  The National World War II Reunion site <www.loc.gov/vets/wwii-home.html> was greatly expanded and includes hundreds of digitized interviews. A new site consisting of 14,000 pieces of World War I sheet music was nearing completion in the Performing Arts Encyclopedia, for release in summer 2014.

MODS (Metadata Object Description Schema)

The MODS 3.5 schema was approved and made publicly available in 2013 along with some supporting documentation. The MARC to MODS 3.5 mapping and XSLT were subsequently released in 2014. In addition, two working groups were formed in 2014 to work on specific issues under the guidance of the MODS EC. Melanie Wacker from Columbia University chairs a group that is revising the MODS/RDF ontology and Rebecca Guenther from LC chairs a group that is working on a MODS to BIBFRAME mapping that will result in a tool to convert MODS records to BIBFRAME.

PREMIS (Preservation Metadata

The PREMIS Editorial Committee is preparing a minor revision (2.3) of the PREMIS XML schema to allow for the specification of sources for controlled vocabularies. In addition it is preparing a major new version 3.0 of the Data Dictionary, which it expects to release in late 2014. It will include changes to the PREMIS data model to consider Intellectual Entities another level of object to allow them to be described with preservation metadata and to enhance the ability to provide metadata for hardware and software environments.

A working group is considering issues of conformance to tighten the conformance statement that was issued in 2010. As part of that effort, it is reviewing the list of event types at id.loc.gov to determine core events that a repository needs to support. The PREMIS Editorial Committee intends to host a PREMIS Implementation Fair at iPres 2014 in Melbourne, Australia.

Other standards projects

The Extended Date/Time Format (EDTF) 1.0 specification, based on ISO 8601 (Representation of Dates and Times), defines features to be supported in a date/time string beyond those contained in ISO 8601.  There is ongoing discussion with both ISO TC 46 and ISO TC 154 about official standardization in ISO, the International Organization for Standardization.

SRU 2.0 is an OASIS (Advancing Open Standards for the Information Society) standard and OASIS has prepared a submission to ISO TC 46 for processing as an ISO standard.

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OFFICE OF STRATEGIC INITIATIVES

National Digital Newspaper Program

National Digital Information Infrastructure and Preservation Program (NDIIPP)

The Library of Congress’ National Digital Information Infrastructure and Preservation Program (NDIIPP) continues  to expand the Library’s web archives and works with its network of partners including the National Digital Stewardship Alliance (NDSA) across different platforms for storage and verification, data and metadata management, and access and discovery of diverse digital materials.

Recent outcomes from the NDIIPP program include:

  • Publication of several reports, including
    • Geospatial Data Stewardship: Key Online Resources
    • The Benefits and Risks of the PDF/A-3 File Format for Archival Institutions
    • Staffing for Effective Digital Preservation
  • Planning for Digital Preservation 2014 meeting and CURATEcamp: Digital Culture in July 2014
  • Planning for Designing Storage Architectures for Digital Collections Meeting in September 2014
  • Co-hosted Personal Digital Archiving 2014
  • New beta release of Viewshare.org, a free public platform to generate interfaces to digital collections.
  • Extending the Library’s collection of web archives to over 548 terabytes.

Information about the program and its activities can be found at URL <www.digitalpreservation.gov>.

Digital Preservation Outreach and Education (DPOE)

The Digital Preservation Outreach and Education (DPOE) Program fosters outreach and education about digital preservation on a national scale by building a collaborative network of instructors and partners to provide continuing education, professional development and training opportunities to individuals and organizations seeking to preserve their digital content.

National Digital Stewardship Residency (NDSR)

The National Digital Stewardship Residency is a field experience program that offers recent masters graduates the opportunity to work on relevant projects at one of ten Washington, D.C., area institutions. The program was developed through a partnership between the Library of Congress and the Institute of Museum and Library Services. The mission of the NDSR is to build a dedicated community of professionals who will advance our nation’s capabilities in managing, preserving, and making accessible the record of human achievement held in digital form. This will enable future generations to fully realize the potential of digital resources now and for years to come.

The first cohort of ten residents arrived at the Library for a two-week digital preservation workshop in early September 2013 and finished their experience in May 2014. Resident hosting institutions for the 2013-2014 cohort included the Association of Research Libraries, Dumbarton Oaks Research Library and Collection, the Folger Shakespeare Library, the Library of Congress, the National Library of Medicine, National Security Archive, Public Broadcasting Service, Smithsonian Institution Archive, University of Maryland, and the World Bank.  Additional cohorts have been planned for the New York City and Boston, Mass., metropolitan areas and are expected to launch in September 2014. A second Washington, DC cohort will begin in 2015.

Federal Agencies Digitization Guidelines (FADGI)

The Library continues to play a prominent role in the work of the Federal Agencies Digitization Guidelines Initiative (FADGI), a group of federal agencies collaborating on the development of digitization guidelines and best practices (http://www.digitizationguidelines.gov/). Both the Still Image and Audio-Visual Working Groups have been comparing formats in terms of suitability for preservation. Two sets of comparisons pertain to digitization "target formats," i.e., the formats you digitize to. These comparisons employ matrixes that cover about forty factors grouped under four general headings: sustainability, cost, system implementation (full lifecycle), and settings and capabilities (quality and functionality factors).

The still image format effort is comparing JPEG 2000, JPEG (DCT), TIFF, PNG, and PDF, and several subtypes. The findings from this project will be integrated into the Working Group's continuing refinement of its general guideline for raster imaging. A set of documents was posted to the FADGI Web site in April 2014, URL <www.digitizationguidelines.gov/guidelines/File_format_compare.html>. Meanwhile, the video digitization format comparisons will complement the Working Group's active contributions to the finalization of the MXF AS-07 application specification for preservation and archiving, a version of which has been adopted by the Library of Congress as its video preservation format. As the finalization of AS-07 continues, members of the Working Group have expressed interest in evaluating alternate digital file formats that may be appropriate to certain classes of content or suitable for organizations with more modest technical circumstances. A separate activity in the Audio-Visual Working Group is investigating format considerations that pertain to born-digital video, from the dual perspectives of video-makers and archives. Using case studies from a number of federal agencies, this activity will describe current, emerging practices relating to common digital video formats. The two video-related reports will be posted in calendar 2014.

Other FADGI activities are in progress. On the still image side, the group is continuing to refine its guidelines and to modify and improve the tools being developed to support the evaluation of scanning device performance. On the audiovisual side, plans have been made to model tools to measure the performance of audio analog-to-digital convertors as a follow-up to the performance guideline published in 2012.

Repository Development Center

The Repository Development Center develops repository services for the Library of Congress. The group is responsible for creating software tools and services used in dozens of Library initiatives including digitization of physical collections, acquisition of new digital collections, and processing of digital materials added through networks such as the World Digital Library, Cataloging in Publication(CIP) agreements, Copyright Deposit via demand, Copyright Deposit for special relief and the National Digital Newspaper Program. Recent RDC accomplishments include adding additional accessioning mechanisms for digital collections, support for review and curation of new content types like e-Books, and improved integration with Library access mechanisms including the public website and the OPAC. The long-term effort to bring visual and functional consistency to existing repository services has entered its second year, bringing two additional repository services in line with the vision for a coherent and appealing user experience for curators. Hundreds of terabytes of digital collections encompassing hundreds of thousands of items have been processed using the repository services for use, display, and preservation by the Library of Congress.

Web Services Division

Content delivery work

Web Services is the Library’s main Web team, creating and managing Web Sites and Applications while providing strategic input across all aspects of the Library’s web program. Our team works to provide project management, requirements analysis, information architecture, visual design, development, integration, testing, and operational support to hundreds of Library web sites and applications, as well as managing the technical and policy aspects of the Library’s external social media and content distribution presence.

Key work in progress

Over the past two years, Web Services has focused on the strategic content delivery area, supporting the development of new capabilities while maintaining support for the large body of content and functionality already extant on loc.gov and related sites. The focus on implementation of systems and supporting processes for content delivery and core technology is enabling significant improvements to the Library’s ability to deliver content and services in a modern, supportable, user-focused manner.

Congress.gov/Legislative Beta

Web Services has continued to collaborate with the Library’s Information Technology Services (ITS), Congressional Research Service (CRS), and Law Library on new releases of this now established system. In February 2014, release 1.4 was successfully launched, adding significant new features, including Advanced Search, Browse, action tab improvements, and search faceting improvements. Release 1.5 is planned for mid-June 2014, and will include major new features, including Nominations content, the ability to find/filter Congressional Record content by speaker, and the initial iterations of system Accounts and Saved Searches. Additional releases are in development for September 2014 that will include user Alerts, improvements to Search and browse, integration of House Committee Video, etc.

Objects, sets, and formats

Improving access to Library collections materials continues to be a priority for Web Services. We worked with content owners throughout the Library to continue to migrate collections and related content from legacy presentations to new, adaptive, accessible presentations that provide continuity of user experience, regardless of the resource type. Migration work so far in 2014 includes collections focused on Photographs, Manuscripts, Notated Music, Audio, and more. In addition to improving legacy collections, several new collections were launched online, including Finding Our Place in the Cosmos: From Galileo to Sagan and Beyond (www.loc.gov/collection/finding-our-place-in-the-cosmos-with-carl-sagan/about-this-collection/), the Civil Rights History Project (www.loc.gov/collection/civil-rights-history-project/about-this-collection/), and the Charles Wellington Reed Papers (www.loc.gov/collection/charles-reed/about-this-collection/).

Search

During 2014, the Library has continued the effort to retire legacy search systems, replacing them with core loc.gov/search functionality. In addition to improving content available through the search system, the Web Services team continues to work with our partners in ITS to implement functional improvements, including improvements to full text search, new result sorts, and improved user experience for search results pages. Additional features and enhancements will continue to be released through 2014.

Navigation/user experience

In February 2014, Web Services implemented new top-level navigation for loc.gov, adding new landing pages for key areas (including Services, Visit, and About), and adding a mobile-friendly adaptive menu system to key pages, including all search and objects pages. Use of this new navigation system will expand in 2014 to eventually include all of loc.gov.

Educational Outreach

The mission of the Educational Outreach Division is to advance the effective use of the Library's vast online collections of primary sources by teachers and students. These primary sources, when embedded in inquiry-based instruction, help build content knowledge, critical thinking, and analysis skills in students. Educational Outreach manages the Teaching with Primary Sources program (TPS), through which Library staff and institutional partners in a nationwide consortium deliver professional development that helps teachers use the Library’s vast collection of digitized primary sources to enrich their classroom instruction.  In recent months, Educational Outreach has accomplished the following as it works to advance the Library's K-12 mission.

The Library’s web site for teachers has continued to grow in popularity, in large part due to the “Teaching with the Library of Congress” blog.  In fiscal 2013, members of the TPS team wrote 105 blog posts on topics of great interest to educators including tips for using the online collections, approaches for meeting curricular standards, and more.

In September 2013, the TPS team launched a new Twitter account for the Library's K-12 audience, “Teaching with the Library of Congress,” @TeachingLC. This account allows the Library to not only promote its materials and programs to the nation's teachers, students, and administrators, but also to develop original teaching activities for the medium.  We now have more than 5,000 followers.

TPS staff completed a beta test of the TPS Teachers Network platform in fiscal 2013, enlisting the participation of 803 teachers.  See URL <tpsteachersnetwork.org>.

TPS forged new partnerships with the National Council for the Social Studies (NCSS) and the National Science Teachers Association (NSTA). In September 2013, the TPS team began publishing a new feature entitled “Sources and Strategies” in Social Education, the NCSS journal and in September 2014 the team will begin publishing a special feature in The NSTA Science Teacher.

During the summer of 2013, TPS offered five, 5-day Summer Teacher Institutes for 130 educators at the Library of Congress. This summer, we are offering five more sessions, including one related to Civil Rights and one related to Science!

TPS staff conducted PD for 721 teachers from 222 districts, including 130 educators who attend five, 5-day Summer Teacher Institutes at the Library of Congress. This summer, we are offering five more sessions, including one related to Civil Rights and one related to Science!

In fiscal 2013, the TPS Consortium of 28 institutional partners, and a regional network of 162 educational organizations that incorporate Library of Congress primary sources into their own programs for teachers, together delivered 884 professional development events that reached 21,837 teachers from 353 congressional districts.

TPS staff presented and exhibited at national education conferences in order to better serve the K-12 population and elicit feedback from teachers across the country.  TPS presented sessions and exhibited at NCTE and NCSS and exhibited at three other conferences (ASCD, NAIS, and CUE) reaching more than 28,000 attendees; and was proud to host Digital Learning Day at the Library in February 2014.

The Library published online Primary Source Sets for teachers on two new topics, Understanding the Cosmos: Changing Models of the Solar System and Civil War Soldiers’ Portraits: The Liljenquist Family Collection. In order to reach teachers in tablet-based classrooms, the Library is exploring possible teaching tools for mobile devices.

In its fourth year, the LOC Box (pronounced “Lock Box”) field trip program was again booked to capacity, serving more than 1,000 students.

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INFORMATION TECHNOLOGY SERVICES DIRECTORATE (ITS)

Information Technology Security Group (ITSG)

ITSG performs an IT Security Risk Assessment which provides for the strategic review of IT security risks and implementation of appropriate responses to reduce those discovered risks. ITSG has made improvements to the various areas of operational security.  ITSG made improvements with the IT security awareness training by expanding it beyond the yearly refresher.  ITSG began targeted training to users based on threats to particular business functions.  One example is providing training to new Contract Officer Representatives (CORs) about crimeware spearphish emails that look like legitimate emails invoices. Additionally, ITSG is rolling out improved protection (Invincea) to the desktop that will reduce the number of machines that need to be reformatted after a virus infection.  This will reduce both support costs and user downtime.

Technology Assessment Group (TAG)

The Technology Assessment Group (TAG) is responsible for performing in-depth studies in information technology’s constantly growing and changing hardware and software architecture, programming, and analysis tools and practices. The group recommends to the Director new technology which offers users efficient and effective access to information in a variety of disparate forms and formats.

In the last year, TAG has set up internal test installations of the new Windows 8.1 and Office 2013 software releases. TAG has also begun a project to evaluate and test possible internal LC uses of Linux and other open source software systems.

The TAG supported Accessible Technology Demonstration Center (ATDC) continued to provide Section 508 and Americans with Disabilities Act reasonable accommodations to staff members and also to some reading room patrons.  TAG worked with other LC units to improve the accessibility of internal and public web pages.  TAG has acquired and begun using an automated scanning system to help test webpages for ADA compliance.

Research & Development, Library Services/Law Library (R&D/LS&LL)

The Research and Development Group for Library Services and the Law Library (R&D/LS&LL) is responsible for all activities relating to systems analysis, design, selection, acquisition, development, integration, support, and maintenance related to specific systems and projects for Library Services (LS) including the National Audio-Visual Conservation Center (NAVCC) and the National Library Services for the Blind & Physically Handicapped (NLSBPH) and for the Law Library of Congress (LL), as well as Voyager ILS support for the U.S. Copyright Office (COP), and support for the Office of Compliance (OOC).

Web Duplicate Material Exchange Program (WebDMEP) Project

Of special note, the Web Duplicate Material Exchange Program (WebDMEP) Project is designed to take the current Web based DMEP Application and re-engineer it into a more modern, robust program with increased efficiency and supportability.  The new application will also allow a number of enhancements to be incorporated, such as automated clearing of the user shopping carts at the end of each month and allowing institutions to create multiple user sub accounts.  A number of manual supporting tasks currently performed by Library Services staff will also be automated including fully automating inventories and the material upload process.  Additionally, the Surplus Books Program will be incorporated as a module of the new system.

Consolidated Traffic Manager (CTM) Project

The Consolidated Traffic Manager (CTM) Project is an effort to develop a software application that will allow the Library to achieve significant savings by combining two separate projects, eCIP Traffic Manager Modernization and ISSN Traffic Manager Enhancements into one.  eCIP Traffic Manager currently allows publishers to submit CIP requests and have then forwarded automatically through the internal workflow process. The new application will also consolidate all of the eCIP modules into a single common application, resulting in less maintenance and reducing the requirements for additional skill sets to maintain some of the “one-off” modules that currently exist.   The ISSN Traffic Manger will allow publishers of serial publications to request ISSN numbers for their publications online.  Additionally, the CTM will automate the ISSN workflow and will provide selected updates automatically to both LS staff and to the publishers.   Combining both Traffic Managers will allow the sharing of a common back-end, including database that will result in significant cost and time savings during development and in on-going maintenance once in production.

HathiTrust Shibboleth Project

The HathiTrust Shibboleth Project is completing final preparations to be implemented in late June or early July 2014.  This authentication service will facilitate access to the digital content provided by more than 60 partners in the HathiTrust by all registered patrons of the Library’s Voyager ILS, including members of Congress, both on and off the Library’s main campus.

Research & Development, Digital & Web Initiative (R&D/D&WI)

The R&D Digital & Web Initiatives (R&D/D&W I) group supports and develops the National Library Search for Project ONE.  The goal of the Project ONE Search effort is to implement the Library’s new web strategy with a focus on faceted searching, objects, formats, and sets and providing access to more digital content from a single site. This is the third year of this high priority Library program. This year’s major accomplishment was the revamp of the Library’s home page in the new streamlined Project ONE format. Also, multiple additional Library collections were added to the Project ONE environment. The National Library is available at URL <www.loc.gov>.

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PERSONNEL CHANGES

Jeremy Adamson, director for Collections and Services, has announced plans to retire June 27, 2014..

Douglas Ament was appointed Chief Information Officer of the U.S. Copyright Office, effective March 2014.

Moryma Aydelott was appointed special assistant to the Director for Preservation, effective May 18, 2014.

Randall Barry was appointed chief of the Asian and Middle Eastern Division, Acquisitions and Bibliographic Access Directorate, effective June 1, 2014.

Julianne Beall retired on March 31, 2014, after 36 years of federal service at the Library of Congress.  She plans to volunteer as a consulting editor on a part-time basis but do some extensive travelling as well. 

Linda Geisler, formerly Literature Program Manager, was appointed chief of the US/Anglo Division, Acquisitions and Bibliographic Access Directorate, effective April 14, 2014.

Jeffrey Page resigned as the Library’s chief financial officer, effective June 16,2014, to become chief operating officer of the Corporation for National and Community Service.

Linda Stubbs, chief of the Germanic and Slavic Division, Acquisitions and Bibliographic Access Directorate, retired March 31, 2014.

Elizabeth R. “Liz” Scheffler was appointed director of the newly established Office of Public Records and Repositories, U.S. Copyright Office, effective March 2014.

Charles Wright was appointed Poet Laureate of the United States for 2014-2015 on June 11. His first poetry reading event will take place at the Library on Sept. 25.

Changes in the Library’s overseas offices

William P. Tuchrello, the Library’s field director for Southeast Asia based in Jakarta, Indonesia, has announced his plans to retire at the end of February 2014. Carol Mitchell has been named Field Director for the Jakarta Office. Pamela Howard-Regundin, currently director of the Library’s office in Nairobi, Kenya, will succeed Mitchell as director of the Library’s office in Islamabad, Pakistan.  The Library hopes to fill the resulting vacancy in the Nairobi Office this year.

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